Roswell Museum Board of Trustees

BOARD OF TRUSTEES AGENDA Monday, December 21, 2015 at 4:00 p.m. Bassett Auditorium at RMAC 100 W. 11th Street Chair: Peggy Krantz Members: Jamie Barnes, Rey Berrones, Donovan Fulkerson, Miranda Howe, Lorie Mitteer, Pricilla Ornelas, Nanette Schumacher, Bill Siders, and De Angela Velasquez Staff Coordinator: Laurie Rufe, Interim Museum Director A. Call to Order B. Roll Call C. Approval of Agenda (action item) D. Approval of Minutes (action item) 1. Consider approval of the November 16, 2015 meeting minutes E. New Business 1. RMAC Education Program Review (discussion item) F. Chair’s remarks G. Membership/Event Report H. Director’s Report I. Old Business J. Adjourn Next Meeting: January 19, 2016 Notice of this meeting has been given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978 and Resolution 15-56. 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Printed and posted: 12 /16 /15  DRAFT COPY MINUTES OF THE BOARD OF TRUSTEES Monday, November 16, 2015 REGULAR MEETING AT 4:00 p.m. CALL TO ORDER The regular meeting of the Board of Trustees was called to order by Chairwoman Peggy Krantz, at 4:00 p.m. ROLL CALL The regular meeting of the Board of Trustees convened with members Jamie Barnes, Rey Berrones, Donovan Fulkerson, Peggy Krantz, Priscilla Ornelas, Bill Siders, Nanette Schumacher, and DeAngela Velasquez, Lorie Mitteer, being present. A quorum was established. Member absent: Miranda Howe Staff present: Laurie Rufe, Interim Director; Olga McGuire, Membership/Events Coordinator; Sara Woodbury, Curator of Collections and Exhibitions. Guests present: none APPROVAL OF AGENDA Member Siders, motioned to approve the agenda as presented. Member Barnes, was the second. A voice vote was unanimous and the motion passed. APPROVAL OF MINUTES October 19, 2015 Meeting Member Schumacher motioned to approve the minutes of the October 19, 2015 meeting. Member Velasquez was the second. A voice vote was unanimous and the motion passed. NEW BUSINESS – Discussion Proposal for Strategic Planning – Laurie Rufe selected Saturday, January 23, 2016, 9:00 a.m. to 3:30 p.m. (correction made to time 2:30). This meeting is for staff and board members to review the 2013-2016 Strategic Long-range Plan and will be treated as a board meeting and posted publically. Anyone can attend. Action item: Chairwoman Peggy Krantz motioned to amend the time. Member Schumacher moved to approve the date of January 23 and time of 9:00 a.m. to 3:30 pm for the meeting. Member Berrones was the second, a voice vote was unanimous, and the motion passed. DRAFT COPY Acquisitions – Sara Woodbury, Curator of Collections and Exhibitions, advised the board of receiving a bequest of 39 works from the Marylyn T. Joyce Trust. These works are by Roderick Mead and include paintings and prints. Sara updated members on the biography of Roderick Mead and provided visual examples of the works RMAC is receiving. RMAC currently has a total of 10 works by Mead in the collection. With this request RMAC would receive over 39 new works. Sara stated she felt this acquisition would enhance the RMAC collection. Sara also provided a brief history on Marilyn Joyce who was a native of Roswell. Chairwoman Krantz, asked for a motion to accept the acquisitions. Member Bill Siders motioned to accept, member Priscilla Ornelas was the second, a voice vote was unanimous, and the motion passed. Airport Art Response: Chairwoman Krantz requested the Board’s advice regarding a written response to Mayor Kintigh following the Mayor’s request for ideas related to art exhibited at the Roswell Air Center. Chairwoman Krantz advised the Board that she had visited the airport, discussed the current Walker Air Museum displays with airport taff, and discussed major work/construction to be done in the future at the Air Center. She felt it was unsafe and not a good place for RMAC collections. Sara Woodbury, Curator of Collections and Exhibitions, and Laurie Rufe, Interim Director, concurred. Laurie Rufe, presented a draft letter response for each member to review prior to sending said letter to the Mayor. Member Berrones also requested RISD school art be mentioned in the letter. CHAIR’S REMARKS Chairwoman Krantz stated she had no remarks, but advised board members to bring up any ideas for new business. Member Nanette Schumacher asked to include a representative from the Roswell Independent School District’s Creative Learning Center at the next meeting in an effort to discuss arts programming. Next on agenda: Education Information: Ms. Rufe will provide the Board with a list of educational programs offered by the RMAC. Cindy Simmons from the CLC was suggested by member Velasquez. Chairwoman Krantz stated she would like to be advised of RMAC staff updates, knowledge of Strategic Planning, and any news about the Museum to keep board informed. Chairwoman Krantz also brought up concern of food and eating in the Museum in the lobby area. Interim Director Laurie Rufe advised the Board that no food should be at front security desk, only in the kitchen, offices, or auditorium. Sara Woodbury reminded members of a vote they had made on no food in the Museum exhibition openings and that reception food would only be served in the auditorium. Chairwoman Krantz felt that Facebook sharing, attending meetings and RMAC events are important for all board members to participate in. MEMBERSHIP AND ATTENDANCE REPORTS: For the Month of October, 2015 Olga McGuire, Membership Coordinator, reported that attendance for the month was recorded at 5,478 total visitors including classes, planetarium, meetings, and tours, with a comparison of 2014. A letter composed by Interim Director, Laurie Rufe, will be mailed to past members who have not renewed. DRAFT COPY DIRECTORS REPORT Laurie Rufe, stated that applications for a new Curator of Education will close on November 30. She has established a committee to include Sara Woodbury, Curator of Collections and Exhibitions; Laureta Huit, Registrar; Aria Finch, Ceramics Manager; board member Jamie Barnes; and Cindy Torrez, RMACF Executive Director. Ms. Rufe reported on the Planetarium Coordinator’s position which remains open until filled. Interim Director Rufe commended Bill Siders for filling in at Planetarium events. Member Rey Berrrones suggested advertising in Mayhill since it is a star studying town. Interim Director Rufe reported on next events, December film, Tora, Tora, Tora, December 11, coinciding with the Howard Cook exhibition, and the Holiday Open House, December 12, 2015. OLD BUSINESS Airport discussion ADJOURN Member Berrones, motioned to adjourn. Member Shumacher, was the second. A voice vote was unanimous and the motion passed. The meeting adjourned at 5:10 p.m. Respectfully Submitted Olga McGuire, Membership/Event Coordinator DRAFT COPY RMAC ROSWELL MUSEUM AND ART CENTER Director’s Report to the RMAC Board of Trustees December 21, 2015 Board Meeting Submitted by: Laurie Rufe, Interim Executive Director 1. Staff Curator of Education Search: We have narrowed the thirty-four applications down to five and will begin the interview process the first week of January. The search committee is compiled of: Laurie Rufe, Sara Woodbury, Laureta Huit, Cindy Torrez, Aria Finch, and Jamie Barnes. Executive Director Search: The search firm of Waters & Company has been retained by the City of Roswell to conduct the search for a new director. Their representative, Chuck Anderson, met with search team members on December 10. Information was provided to Mr. Anderson regarding the Museum and our expectations for a new director including experience and profile. Mr. Anderson met with Jonathan Phillips, Laurie Rufe, Sara Woodbury, Laureta Huit, Cindy Torrez, Kendra Price, and Peggy Krantz. Waters & Company are putting together a brochure, profile, and targets for advertising the position. The position opening will be announced the first week of January. Planetarium Coordinator Search: This position is still open until filled. Recently, the job announcement was placed on the website of the International Planetarium Society. Former Planetarium Manager, Jim Waldrip, was honored in the Goddard Planetarium at a December 16 event presented by the RISD to honor Jim for his service on the School Board and as an astronomy and science educator. 2. Program/Events Updates Holiday Open House: 191 people attended the Holiday Open House on December 12 which featured holiday refreshments, a film presentation on New Mexico film by Jeff Berg, a recital by Mike Lively Piano Studio students, Roswell Flute Ensemble, two Planetarium programs by Bill Siders, Museum Store discounts, and book signings. Museum staff and volunteers made the evening very successful. The Cancer Society and All Saints School decorated our 2015 “Tree of Hope” which is a Christmas tradition at the RMAC. 3. Collection News Our WPA–era tin chandelier, among three chandeliers hanging in the Founders Gallery, has returned after a 1 ½ year repair project by B.C. Designs in Albuquerque. The two other chandeliers will receive repair work in the near future.  ATTENDANCE NOVEMBER 2015 MEMBERSHIP MONTH DAY CLAY GEN Spc.* VOL. RAIR Class Tours CountMeet B F PLANET event Bassett pd* MOVIE P/B*days tl. NOTES/REMARKS INT JAN 1 5 7 12 TD MembershipTotal FEB 2 12 37 1 50 MC New Members(yr) 42 MARCH 3 5 28 14 47 TD Renewal amt. (yr) $17,777.00 APRIL 4 18 20 38 MC New amt. (yr)$1,090.00 MAY 5 6 19 1 20 46 TD Total amount (yr) $18,860.02 JUNE 6 15 31 1 47 MC JULY 7 5 47 1 1 2 56 GHS tour TD Aug. 8 4 8 12 TD NOVEMBER Total Sept 9 12 36 48 MC Membership due 10 Oct 10 4 41 1 18 √ 64 RMACF MC Renewals 7 due: 3 Nov. 11 1 18 19 MC New Members 4 Dec. 12 8 26 1 83 no 118 city council TD Re-Invited 7 of 76 letters 13 6 44 1 51 MC 14 5 42 73 yes 120 School for the Deaf MC Greeters Total 15 3 20 23 MC Mon- Sun 5 16 1 21 1 9√ 8 no 40 city training/ BOT TD 17 10 24 4 1 39 block meeting TD 18 7 24 11 32 no 74 sw enviro/city training TD Events Date 19 2 24 1 58 no 85 TD None 20 6 41 1 108 156 RAIR MC 21 3 86 1 1 11 102 Tour-Girl Scouts MC 22 3 22 25 MC 23 4 53 57 MC 24 1 77 1 79 TD 25 5 48 1 54 TD Holiday 26 0 CLOSED-HOLIDAY TD 27 2 59 61 TD 28 1 66 67 TD 29 2 9 11 TD 30 9 11 20 TD 31 0 Totals 165 989 15 14 108 34 2 13 27 0 0 0 0 254 0 0 0 1621 B/F: BOARD FOUNDATION Total ↑ Total ↑ B/P: BASSETT/ Planet. Visitor NovemberSpc. : Special pd : paid rental