Roswell Museum Board of Trustees

BOARD OF TRUSTEES AGENDA Monday April 18, 2016 at 4:00 p.m. Bassett Auditorium at RMAC 100 W. 11th Street Chair: Peggy Krantz Members: Jamie Barnes, Rey Berrones, Donovan Fulkerson, Miranda Howe, Lorie Mitteer, Priscilla Ornelas, Nanette Schumacher, Bill Siders,De Angela Velasquez, and Jessica Parham Staff Coordinator: Laurie Rufe, Interim Museum Director RMAC-Foundation: Cindy Torrez, Director A. Call to Order B. Roll Call C. Approval of Agenda (action item) D. Approval of Minutes (action item) 1. Consider approval of the March 21, 2016 meeting minutes E. New Business 1. Acquisition: Lithographs by Francisco Zuniga (1912-1998) and Rufino Tamayo (1899-1991) from collection of Warren McKelvy F. Chair’s remarks G. Membership/Event Report H. Director’s Report I. RMAC-Foundation Report J. Old Business K. Adjourn Next Meeting: May 16, 2016 Notice of this meeting has been given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978 and Resolution 15-56. 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Printed and posted: 04/15 / 2016  DRAFT COPY MINUTES OF THE BOARD OF TRUSTEES Monday March 21, 2016, REGULAR MEETING AT 4:00 p.m. CALL TO ORDER The regular meeting of the Board of Trustees was called to order by Chairwoman Krantz at 4:01 p.m. ROLL CALL The regular meeting of the Board of Trustees convened with members Peggy Krantz, Jamie Barnes, Nanette Schumacher, DeAngela Velasquez, Bill Siders, Donovan Fulkerson, Priscilla Ornelas and Jessica Parham being present. A quorum was established. Members absent: Rey Berrones and Lorie Mitteer Staff present: Laurie Rufe, Interim Director; Olga McGuire, Membership Coordinator; Sara Woodbury, Curator of Collections and Exhibitions; and Cindy Torrez, Executive Director, RMAC Foundation. Guests present: none APPROVAL OF AGENDA Member Parham motioned to approve the agenda as presented. Member Fulkerson was the second. A voice vote was unanimous and the motion passed. APPROVAL OF MINUTES February 16, 2016 Board of Trustees Meeting Member Parham motioned to approve the minutes of the February 16 meeting. Member Siders was the second. A voice vote was unanimous and the motion passed. NEW BUSINESS Acquisition ― Action Item Discussion and Vote Loan and acquisitions to the RMAC Collection: 1. Acquisition of 30 photographs by Robert Christensen was presented as an action item by Sara Woodbury, Curator of Collections and Exhibitions. Ms. Woodbury advised board members that Robert Christensen, the photographer of New Mexico Vernacular has offered to donate all the works currently on view in the Spring River Gallery. Ms. Woodbury advised members photographs are already prepared for storage, with custom cut acid-free archival mats. Ms. Woodbury shared her opinion of how the photographs, involving cultural landscapes would be an appropriate acquisition to the museum collection. She also stated it would be an opportunity for the photographer to  share his own legacy, and his work being in level of accredited museum such as Roswell Museum and Art Center. Ms. Woodbury will be working on a press release for this acquisition. Exhibit Loan Request ― Action Item 2. Second Action Item: Loan request for The Carved Line: Block Prints and New Mexico. Albuquerque Museum would like to borrow some RMAC pieces to be featured in exhibit catalogue and exhibition. The exhibition is being curated by Josie Lopez, guest curator for the Albuquerque Museum, who visited the Museum prior to the BoT meeting. Ms. Woodbury circulated two letters for Board members to review, the letter of loan request, and a second letter Ms. Lopez sent after after her visit adding more prints to the original checklist. Ms. Woodbury felt it would be an opportunity for the Roswell Museum and Art center to get works presented to public in the accredited Alb. Museum. Transportation would be suggested and discussed for the Alb. Museum to transport. 3. Third Action Item: Loan request for 20 Howard Cook / WWII paintings to the Artesia Historical Museum and Art Center for a month during Veterans month. Ms. Woodbury stated she felt comfortable with the new building and lighting for these paintings. Ms. Woodbury suggesting it would be a great opportunity for the Artist and RMAC in lending to a neighboring institution to honor Veterans. COMMITTEE VOTE: 1. Member Fulkerson motioned to accept donation of the 30 photographs by Robert Christensen Member Barnes was the second. A voice vote was unanimous and the motion passed 2. Member Ornelas motioned to accept the loan request for The Carved Line: Block Prints and New Mexico to the Albuquerque Museum. Member Parham was the second. A voice vote was unanimous and the motion passed and signature obtained by all members. 3. Member Velasquez motioned to accept the loan request for The 20 Howard Cook/ WWII paintings to Artesia Historical Museum and Art Center. Member Parham was the second. A voice vote was unanimous and the motion passed and signature obtained by all members. CHAIR’S REMARKS Chairwoman Peggy Krantz remarked on the great selections of the Director interviews, stating she felt honored to be a part of the interview panel. MEMBERSHIP AND ATTENDANCE REPORTS: For the Month of February 2016 Olga McGuire, Membership Coordinator, reported that attendance for the month was recorded at 2324 total visitors including classes, Planetarium sessions, meetings, and tours. Membership renewals and new members’ figures were presented 686 active members, 2 new members for month of February and upcoming April 8, 2016 volunteer Appreciation Luncheon event. DRAFT COPY DIRECTORS REPORT Interim Director Laurie Rufe provided a report on updated status of the Curator of Education, Executive Director, and Planetarium and Program and Events information. OLD BUSINESS Member Fulkerson shared his introduction of a new film festival to the community to begin in May 19- 21, 2016, showcasing for 3-4 days involving independent national film makers at the Galaxy 8 movie theater. Member Fulkerson stated he has visited with Sara Woodbury, Curator of Exhibitions in regards to adding Arts of film exhibit at RMAC in 2017. Members Fulkerson plans to incorporate the City personnel to help with this event and invited any member to participate. Foundation Report Ms. Torrez provided the Board members with Roswell Museum and Art Center Foundation Executive Director’s Report, including Financial Status, Grants, Fundraising, and Programming/Projects ADJOURN Member Parham motioned to adjourn. Member Siders was the second. A voice vote was unanimous and the motion passed. The meeting adjourned at 4:58 p.m. Respectfully Submitted Olga McGuire, Membership/Event Coordinator DRAFT COPY  RMAC - MARCH 2016- ATTENDANCE REPORT MONTH DAY CLAY GEN Spc.* VOL.CLASS RAIR Tours count Meet B F PLANET eventBassettpd* MOVIEP/B*day total NOTES/REMARKS INT JAN 1 2 50 1 38 91 TD FEB 2 8 62 1 1 19 91 SydneyG.CeramicsTour MC MARCH 3 3 14 30 47 MC APRIL 4 7 25 1 33 TD MAY 5 2 63 7 72 ABC/ZenClass MC JUNE 6 5 20 25 TD JULY 7 0 CLOSED TD Aug. 8 10 70 1 14 √ 95 RMAC Foundation MC Sept 9 4 63 1 68 MC Oct 10 15 43 2 157 43 no 260 parkview/city council TD Nov. 11 10 44 1 55 TD Dec. 12 13 93 32 79 no 217 2ndSat.&embro/Luncheon TD 13 4 37 41 MC 14 0 CLOSED TD 15 17 118 1 28 no 164 municipalLeague TD 16 4 117 10 no 131 city training TD 17 11 42 1 32 no 86 garden club TD 18 5 58 59 1 17 70 no 210 city training(*spc)/Lecture TD 19 1 108 84 no 193 RAIRKennyRivero MC 20 3 39 42 MC 21 11 √ 11 CLOSED/BOT TD 22 7 51 1 72 14 NO 145 EGP tour/ P&Z meeting TD 23 6 53 59 MC 24 6 49 1 7 NO 63 ChuckAnderson MC 25 3 90 1 94 TD 26 4 68 1 73 TD 27 2 16 1 19 TD 28 1 1 CLOSED TD 29 13 72 4 25 114 starstuddedspringbreak TD 30 8 81 2 21 112 starstuddedspringbreak TD 31 8 92 1 101 TD Total 181 1638 59 21 107 17 4 248 25 0 0 46 0 367 0 0 0 2713 (B/F) - Board- Foundation Visitors March Total (B/Pl) - Bassett - Planetarium MEMBERSHIP REPORT: March- Membership Due: $9192.00 March Renewal Collected: $ 6975.00 (Spc) - Special (pd) - paid MARCH 2016 - Active Membership: 690 New Members: 4 (March) Greeters: 3 Events: None (vol ) - Volunteers New Members Ytd: 16 (Janurary- March) (RAIR) -Roswell Artists in Residence Prepared by: Olga McGuire- Membership Coordinator Roswell Museum and Art Center Foundation Executive Director’s Report Cindy Torrez April 18, 2016 Grants Once the Kentucky Derby event has been completed the Foundation will begin planning the possible launch of a fundraising campaign to upgrade the equipment in the Planetarium. A local non-profit is on board to work on the campaign with the Foundation. Fundraising 2016 Kentucky Derby Fundraising Event, May 7, 2016 Event begins 2:30 Post time 4:24 – Prizes awarded, Silent auction closes and final raffle tickets drawn after the race. 200 tickets will be sold for $100 each. The ticket will admit two to the event and one entry into the raffle, last ticket drawn wins cash prize. Prizes: $2,500 Cash $500 gift certificate – J & L Jewelers Car Detail (value $200) – Desert Sun Motors Wine/Paint Party for up to 20 people – Peggy Krantz Art & Main Street Arts Club table and chairs – All About Spas * Additional prizes are pending confirmation Programming/Projects The RMAC Foundation will be looking at the possible funding of a 2018 Exhibition, Magical & Real: Henriette Wyeth & Peter Hurd A Retrospective. The exhibition is co-curated by Kirsten M. Jensen, the Michener’s Gerry & Marguerite Lenfest Chief Curator, and Sara Woodbury, Curator of Collections and Exhibitions at RMAC. This is a 70 piece exhibition, with 20 RMAC works and an approximate RMAC participation fee of $50,000.