Roswell Museum Board of Trustees

Name: Roswell Museum Board of Trustees — Roswell, NM
Start: 2016-06-20
End: 2016-06-20
Location: Roswell, NM

Regular Meeting

Roswell, NM · June 20, 2016

Agenda Minutes

Minutes

MINUTES OF THE BOARD OF TRUSTEES Monday, June 20, 2016 REGULAR MEETING AT 4:01p.m. CALL TO ORDER The regular meeting of the Board of Trustees was called to order by Chairwoman Krantz at 4:01p.m. ROLL CALL The regular meeting of the Board of Trustees convened with members Peggy Krantz, Nanette Schumacher, Cymantha Liakos, Donovan Fulkerson, Jessica Parham, DeAngela Velasquez, Lorie Mitteer, Bill Siders, Priscilla Ornelas, and Tabitha Denny being present. A quorum was established. Members absent: Jamie Barnes Staff present: Laurie Rufe, Interim Director, Sara Woodbury, Curator of Collections and Exhibitions; Colette Speer, Membership and Events Coordinator, Cindy Torrez, Executive Director, RMAC Foundation. Guests present: Miranda Howe APPROVAL OF AGENDA Member Siders motioned to approve the agenda as presented. Member Parham seconded. A voice vote was unanimous and the motion passed. APPROVAL OF MINUTES Member Fulkerson motioned to approve the minutes of the May 2016 Board of Trustees meeting. Member Mitteer seconded. A voice vote was unanimous and the motion passed. NEW BUSINESS Curator Woodbury presented the possibility of an acquisition of Shannon Novak’s digital drawings on archival paper which would function as a complement and archive for the exhibited works in which Novak’s musical and visual compositions are accessible through viewers’ use of the Aurasma app. Curator Woodbury led the board members on a tour using the app to demonstrate and explained that the artist’s synesthesia made these impressions interesting, interactive and connected viewers to both the paintings and Novak’s responses. Chairwoman Krantz inquired whether Novak would make available his musical compositions. Member Fulkerson noted that he downloaded the app quite easily and praised the accessibility. Both Curator Woodbury and Interim Director Rufe noted that the acquisition stretches the notion of what the work itself is and can be compelling because it moves Roswell Museum into collecting digital works. Curator Woodbury is particularly interested, in this case, in graphic and works on paper collection that would become international and would be a historical counterpart to the interactive portion of the exhibited work. Member Parham motioned to approve the acquisition and Member Ornelas seconded the motion. A voice vote was unanimous and motion passed. CHAIR’S REMARKS Chairwoman Krantz encouraged strongly that this board was a working board that must be responsive to the staff’s need; she encouraged members to step up as possibilities to help become available. She reported that Nancy Lopez Elementary students had recently visited RMAC and thanked board members who assisted. Interim Director Laurie Rufe noted that member Rey Berrones will need to vacate his position on the board because of work-conflicts. MEMBERSHIP AND ATTENDANCE REPORTS: Attendance and membership data from May was presented in a new format along with a breakdown of how many students (as a part of individual tours) had attended in May. DIRECTORS REPORT Interim Director Rufe updated the Board Members on the Director Search. Chuck Anderson had visited from Dallas for a meeting that day; there were 25 applications, and about 14 of those would be given questionnaires. Those applicants would also film answers to select questions. From there, individuals -- possibly narrowed to five --would be selected for Skype interviews. An onsite visit would follow for finalists. Interim Director Rufe noted that Brandon Strange had been hired as a member of the security team at the RMAC. She also updated Board members on upcoming events: summer classes and workshops, as well as Costume Contests for humans and pets during the UFO Festival and programming at the Robert H. Goddard Planetarium that same week. She highlighted the debut of the museum’s magazine, which includes the calendar, newsletter and significantly cuts costs. Finally, Director Rufe mentioned that the Planetarium was investigating options for the transition from analog to digital; the RMAC Foundation had, in fact, just agreed to support this endeavor, which might be made with Digistar technology. Foundation Report Ms. Torrez provided the Board members with Roswell Museum and Art Center Foundation Executive Director’s Report which focused on the fiscal year, board member news (the board is seeking two to three new members) as well as the projected budget and commitment of the Foundation of $185,000 to upgrade the Planetarium to Digital conversion and sound, LED cove lighting, new reclining seating and repainting of the dome. Ms. Torrez emphasized that the Foundation was excited to have the purpose of supporting the Planetarium and expected to launch a fundraising campaign as well as raise funds through grants so as not to burden the community. ADJOURN Member Velasquez motioned to adjourn. Member Parham seconded. A voice vote was unanimous and the motion passed. The meeting adjourned at 5:06pm Respectfully Submitted Colette Speer, Membership and Events Coordinator

Agenda

BOARD OF TRUSTEES AGENDA Monday, June 20, 2016 at 4:00 p.m. Bassett Auditorium at RMAC 100 W. 11th Street Chair: Peggy Krantz Members: Jamie Barnes, Rey Berrones, Donovan Fulkerson, Cymantha Liakos, Lorie Mitteer, Priscilla Ornelas, Jessica Parham, Nanette Schumacher, Bill Siders, De Angela Velasquez. Staff Coordinator: Laurie Rufe, Interim Museum Director RMAC Foundation: Cindy Torrez, Executive Director A. Call to Order B. Roll Call C. Approval of Agenda (action item) D. Approval of Minutes (action item) 1. Consider approval of the May 16, 2016 meeting minutes E. New Business 1. Acquisitions (action item) F. Chair’s remarks G. Membership/Event Report H. Director’s Report I. RMAC Foundation Report J. Old Business K. Adjourn Next Meeting: July 18, 2016 Notice of this meeting has been given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978 and Resolution 15-56. If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact Human Resources at 575-624-6700 at least one week prior to the meeting or as soon as possible. Public documents including the agenda and minutes can be provided in various accessible formats. Please contact the City Clerk at 575-624-6700 if a summary or other type of accessible format is needed. Printed and posted: 06/15/2016 DRAFT DOCUMENT MINUTES OF THE BOARD OF TRUSTEES Monday May 16, 2016 REGULAR MEETING AT 4:04 p.m. CALL TO ORDER The regular meeting of the Board of Trustees was called to order by Chairwoman Krantz at 4:04 p.m. ROLL CALL The regular meeting of the Board of Trustees convened with members Peggy Krantz, Bill Siders, Donovan Fulkerson, Jessica Parham, Priscilla Ornelas, and Lorie Mitteer being present. A quorum was established. Members absent: Rey Berrones, DeAngela Velasquez Staff present: Sara Woodbury, Curator of Collections and Exhibitions; and Cindy Torrez, Executive Director, RMAC Foundation. Guests present: none APPROVAL OF AGENDA Member Parham motioned to approve the agenda as presented. Member Barnes seconded. A voice vote was unanimous and the motion passed. APPROVAL OF MINUTES Member Parham motioned to approve the minutes of the March 21, 2016 Board of Trustees meeting. Member Fulkerson seconded. A voice vote was unanimous and the motion passed. NEW BUSINESS CHAIR’S REMARKS Chairwoman Peggy Krantz offered congratulations to the RMAC Foundation for a successful 2016 Kentucky Derby, stating that it was well-organized and executed. She also encouraged the Board to be more involved in Museum events through volunteering, monetary donations, and promotion. Member Barnes stated that the staff needs to inform the Board of its exact needs concerning events. Curator Woodbury stated that the new Membership and Event Coordinator, along with the rest of the staff, will play a key role in maintaining open communication with the Board. MEMBERSHIP AND ATTENDANCE REPORTS: As the numbers presented in the Board folders were from March, the April numbers need to be supplied. DIRECTORS REPORT Curator Woodbury provided the report in lieu of Interim Director Laurie Rufe. She mentioned that the executive director search is ongoing. She reviewed changes in current staff, including the retirement of Store Manager Charles Bentley and the promotion of Cory Frederick to Senior Security. She also discussed new staff, including Brandon Strange in Security and Colette Speer in Membership. She mentioned that research is ongoing for the Planetarium update. Member Ornelas inquired about the upcoming replacement of the Museum bridge, and where visitors would be able to enter the building during that process. Curator Woodbury answered that visitors would be redirected to the old entrance on 100 West 11th Street. Foundation Report Ms. Torrez provided the Board members with Roswell Museum and Art Center Foundation Executive Director’s Report, including Financial Status, Grants, Fundraising, and Programming/Projects. She thanked the Board for their help with the Foundation. ADJOURN Member Siders motioned to adjourn. Member Mitteer seconded. A voice vote was unanimous and the motion passed. The meeting adjourned at 4:37 p.m. Respectfully Submitted Sara Woodbury, Curator of Collections and Exhibitions DRAFT COPY RMAC ROSWELL MUSEUM AND ART CENTER Director’s Report to the RMAC Board of Trustees June 20, 2016 Board Meeting Submitted by: Laurie Rufe, Interim Executive Director 1. Staff Executive Director Search: Waters & Company has reopened the search for the Executive Director. The deadline for applications is June 20. Security: Brandon Strange has been hired as a Museum Attendant I to replace Michelle Coombes. 2. New Publication The Museum’s new Museum Magazine is hot off the press and has received lots of praise. Many thanks to the staff that brainstormed this publication with me (Amanda Nicholson, Sara Woodbury, and Jeremy Howe). This new format is saving us $3,252 annually. 3. Summer Offerings Summer classes have begun. Currents: New Media New Mexico, which joins art and technology, is open in the Spring River and Horgan Galleries and also incorporates image/music compositions into several areas of the physical plant. We are gearing up for the UFO festival with the Alien Costume Contests scheduled for July 2. Also, the Planetarium is offering two documentaries, a lecture by Greg Lawson on NASA and JPL Missions, and a series of laser light rock shows from June 30-July 3. The Planetarium will also offer two Summer Space Camps for 3rd-4th grades and 5th-6th grades in July. We are presenting a Pay It Forward Nancy Lopez Elementary School event on June 14 – tailored programming just for this school. We are hosting Art Beyond the Classroom’s Opera Storytellers Summer Camp and Photojournalism Workshop. In August, we will participate in Bottomless Lakes State Park’s Enchanted Evenings. We will also present the Lorene Johnson Gratton Workshop on Watercolor Monotype to be taught by Lubbock artist Alice Briggs – August 6-7.

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