Roswell Museum Board of Trustees

BOARD OF TRUSTEES AGENDA Monday, August 15, 2016 at 4:00 p.m. Bassett Auditorium at RMAC 100 W. 11th Street Chair: Peggy Krantz Members: Jamie Barnes, Tabitha Denny, Donovan Fulkerson, Cymantha Liakos, Lorie Mitteer, Priscilla Ornelas, Jessica Parham, Nanette Schumacher, Bill Siders, and De Angela Velasquez Staff Coordinator: Laurie Rufe, Interim Museum Director RMAC Foundation: Cindy Torrez, Executive Director A. Call to Order B. Roll Call C. Approval of Agenda (action item) D. Approval of Minutes (action item) 1. Consider approval of the June 20, 2016 meeting minutes E. New Business 1. Acquisitions (action item) F. Chair’s remarks G. Membership/Event Report H. Director’s Report I. RMAC Foundation Report J. Old Business K. Adjourn Next Meeting: September 19th, 2016 Notice of this meeting has been given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978 and Resolution 15-56. 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Printed and posted: 8/10/2016  DRAFT COPY MINUTES OF THE BOARD OF TRUSTEES Monday, June 20, 2016 REGULAR MEETING AT 4:01p.m. CALL TO ORDER The regular meeting of the Board of Trustees was called to order by Chairwoman Krantz at 4:01p.m. ROLL CALL The regular meeting of the Board of Trustees convened with members Peggy Krantz, Nanette Schumacher, Cymantha Liakos, Donovan Fulkerson, Jessica Parham, DeAngela Velasquez, Lorie Mitteer, Bill Siders, Priscilla Ornelas, and Tabitha Denny being present. A quorum was established. Members absent: Jamie Barnes Staff present: Laurie Rufe, Interim Director, Sara Woodbury, Curator of Collections and Exhibitions; Colette Speer, Membership and Events Coordinator, Cindy Torrez, Executive Director, RMAC Foundation. Guests present: Miranda Howe APPROVAL OF AGENDA Member Siders motioned to approve the agenda as presented. Member Parham seconded. A voice vote was unanimous and the motion passed. APPROVAL OF MINUTES Member Fulkerson motioned to approve the minutes of the May 2016 Board of Trustees meeting. Member Mitteer seconded. A voice vote was unanimous and the motion passed. NEW BUSINESS Curator Woodbury presented the possibility of an acquisition of Shannon Novak’s digital drawings on archival paper which would function as a complement and archive for the exhibited works in which Novak’s musical and visual compositions are accessible through viewers’ use of the Aurasma app. Curator Woodbury led the board members on a tour using the app to demonstrate and explained that the artist’s synesthesia made these impressions interesting, interactive and connected viewers to both the paintings and Novak’s responses. Chairwoman Krantz inquired whether Novak would make available his musical compositions. Member Fulkerson noted that he downloaded the app quite easily and praised the accessibility. Both Curator Woodbury and Interim Director Rufe noted that the acquisition stretches the notion of what the work itself is and can be compelling because it moves Roswell Museum into collecting digital works. Curator Woodbury is particularly interested, in this case, in graphic and works on paper collection that would become international and would be a historical counterpart to the interactive portion of the exhibited work. Member Parham motioned to approve the acquisition and Member Ornelas seconded the motion. A voice vote was unanimous and motion passed. CHAIR’S REMARKS Chairwoman Krantz encouraged strongly that this board was a working board that must be responsive to the staff’s need; she encouraged members to step up as possibilities to help become available. She reported that Nancy Lopez Elementary students had recently visited RMAC and thanked board members who assisted. Interim Director Laurie Rufe noted that member Rey Berrones will need to vacate his position on the board because of work-conflicts. MEMBERSHIP AND ATTENDANCE REPORTS: Attendance and membership data from May was presented in a new format along with a breakdown of how many students (as a part of individual tours) had attended in May. DIRECTORS REPORT Interim Director Rufe updated the Board Members on the Director Search. Chuck Anderson had visited from Dallas for a meeting that day; there were 25 applications, and about 14 of those would be given questionnaires. Those applicants would also film answers to select questions. From there, individuals -- possibly narrowed to five --would be selected for Skype interviews. An onsite visit would follow for finalists. Interim Director Rufe noted that Brandon Strange had been hired as a member of the security team at the RMAC. She also updated Board members on upcoming events: summer classes and workshops, as well as Costume Contests for humans and pets during the UFO Festival and programming at the Robert H. Goddard Planetarium that same week. She highlighted the debut of the museum’s magazine, which includes the calendar, newsletter and significantly cuts costs. Finally, Director Rufe mentioned that the Planetarium was investigating options for the transition from analog to digital; the RMAC Foundation had, in fact, just agreed to support this endeavor, which might be made with Digistar technology. Foundation Report Ms. Torrez provided the Board members with Roswell Museum and Art Center Foundation Executive Director’s Report which focused on the fiscal year, board member news (the board is seeking two to three new members) as well as the projected budget and commitment of the Foundation of $185,000 to upgrade the Planetarium to Digital conversion and sound, LED cove lighting, new reclining seating and repainting of the dome. Ms. Torrez emphasized that the Foundation was excited to have the purpose of supporting the Planetarium and expected to launch a fundraising campaign as well as raise funds through grants so as not to burden the community. ADJOURN Member Velasquez motioned to adjourn. Member Parham seconded. A voice vote was unanimous and the motion passed. The meeting adjourned at 5:06pm Respectfully Submitted Colette Speer, Membership and Events Coordinator DRAFT DOCUMENT RMAC ROSWELL MUSEUM AND ART CENTER Director’s Report to the RMAC Board of Trustees August 15, 2016 Board Meeting Submitted by: Laurie Rufe, Interim Executive Director 1. Staff Executive Director Search: Two individuals will be brought in as finalists for the Executive Director position. Caroline Brooks, Gallery Director for the Salem Art Association, Salem, Oregon will interview on Friday, August 12. Kaia Landon, Director of the Box Elder Museum, Brigham City, Utah will interview on Monday, August 15. 2. Planetarium Digital Conversion Project The RMAC Foundation launches its campaign to raise funding for the Planetarium’s digital conversion on Friday, August 19 at 4pm. The Digistar Full Dome System along with new seating, carpet, LED lighting, and paining of the dome will cost $373,750. The City of Roswell has generously pledged $37,000 in the 2016-17 budget and another $37,000 in the 2017-18 budget. All Board members are asked to attend the kick off of the campaign which will take place in the Planetarium, with refreshments served in the Auditorium afterwards. 3. Infrastructure The bridge demolition began on Tuesday, August 9 and should take about 3 months. The roof replacement continues. 4. Collections Conservator Victorian Montana Ryan visited the Museum on Tuesday, August 9 to assess the condition and conservation treatment needs of two paintings, one by Peter Hurd that was a recent bequest by Frances Jennings, and the other a painting by Laverne Nelson Black. Based on the cost and suggested treatments, we will be sending these two paintings out for conservation work later this year.