Roswell Museum Board of Trustees

BOARD OF TRUSTEES AGENDA Monday, June 18, 2018 at 4:00 PM Bassett Auditorium at RMAC 100 W. 11th Street Roswell, NM 88201 Chair: Cymantha Liakos Members: Anne Baker, Jamie Barnes, Donovan Fulkerson, Peggy Krantz, Priscilla Ornelas, Jessica Parham, Nanette Schumacher, Lorrina Segovia, Bill Siders, and De Angela Velasquez. City Council Liaison: Barry Foster RMAC Staff Coordinator: Caroline Brooks, Executive Director RMAC Foundation: Cindy Torrez, Executive Director A. Call to Order B. Roll Call ACTION ITEMS: C. Approval of Agenda D. Approval of Minutes of the May 21, 2018 meeting minutes E. Discuss and consider approval to loan A Letter from Willy to the Peabody Essex Museum F. Discuss and consider approval to loan Mailbox to the Anderson Museum G. Discuss and consider approval of next steps to update the mission statement INFORMATION ONLY ITEMS: H. Update - Helmuth Naumer’s visit rescheduled I. Update – Doris Cross Estate acquisitions J. Membership/Event Report K. Director’s Report L. RMAC Foundation Report M. Chair’s Remarks and Board Announcements N. Public Comment O. Adjourn Next Meeting: July 16, 2018 Notice of this meeting has been given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978 and Resolution 17-49. NOTICE OF POTENTIAL QUORUM – A quorum of the City Council may or may not attend, but there will not be debate by the City Council. The Council, acting as attendees to an informational presentation, will not be discussing public business and no action will be taken. If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact Human Resources at 575-624-6700 at least one week prior to the meeting or as soon as possible. Public documents including the agenda and minutes can be provided in various accessible formats. Please contact the City Clerk at 575-624-6700 if a summary or other type of accessible format is needed. Printed and posted: June 13, 2018  ROSWELL MUSEUM AND ART CENTER MINUTES OF THE BOARD OF TRUSTEES Monday, May 21, 2018 DRAFT DOCUMENT REGULAR MEETING AT 4:00 p.m. CALL TO ORDER The regular meeting of the Board of Trustees was called to order by Chair Liakos at 4:00 p.m. ROLL CALL The regular meeting of the Board of Trustees convened with chair Cymantha Liakos and members Anne Baker, Jamie Barnes, Priscilla Ornelas, Jessica Parham, Nanette Schumacher, and Lorrina Segovia being present. A quorum was established with members Bill Siders, Peggy Krantz, Donovan Fulkerson and DeAngela Velasquez being absent. Staff present: Caroline Brooks; Executive Director, Sara Woodbury; Curator of Collections and Exhibitions; Amberly Meli, Registrar; Cydney Fulks, Communications and Events Coordinator; and Cindy Torrez, Executive Director, RMAC Foundation. Community members present: none C. APPROVAL OF AGENDA Member Parham moved to approve the agenda. Member Ornelas seconded. A voice vote was unanimous, and the motion passed, with members Siders, Krantz, Fulkerson and Velasquez being absent. D. APPROVAL OF MINUTES Member Parham motioned to approve the minutes for the April 23, 2018, board meeting. Member Ornelas seconded. A voice vote was unanimous, and the motion passed, with members Siders, Krantz, Fulkerson and Velasquez being absent. E. DISCUSSION OF ADDRESS CHANGE Executive Director Brooks explained that approximately 20 years ago the entrance to RMAC moved from the north side of the building on W. 11th Street to the south side of the building off Richardson. When the entrance moved, the address stayed the same leading visitors to the locked back gate to the courtyard. Executive Director Brooks explained that if we had an address on N. Richardson Street it would lead people to the parking lot in front of the entrance. Discussion about a Main Street address concluded that it would not help people find their way to the entrance of the museum. Member Nanette Schumacher added that signage would be beneficial. Member Parham motioned to approve the process to move forward with changing RMAC’s address. Member Ornelas seconded. A voice vote was unanimous, and the motion passed, with members Siders, Krantz, Fulkerson and Velasquez being absent. F. DISCUSSION OF TENTATIVE DONATIONS FROM THE DORIS CROSS ESTATE AND SIGNE STUART Curator of Collections Woodbury gave a summary of the visit to view the works in Santa Fe with Chair Liakos and Registrar Meli and presented a slide show of the potential pieces offered for donation. Woodbury explained how the pieces would be relevant to the current collection and the value they would bring to RMAC. Registrar Meli explained the items are in very good condition and we have space to store them. Member Baker motioned to accept all three pieces available from Signe Stuart, as well as the entire dictionary collection, all the WPA pieces and two large paintings from the Doris Cross Estate. Member Nanette Schumacher seconded. A voice vote was unanimous, and the motion passed, with members Siders, Krantz, Fulkerson and Velasquez being absent. G. DISCUSSION OF UPDATING MISSION STATEMENT Executive Director Brooks distributed a handout with a summary of the previous discussion regarding the mission statement. Torrez suggested to incorporate families and children’s education to reflect the current goals of family DRAFT DOCUMENT programing at RMAC. Chair Liakos suggested we present re-worded options at the next meeting. Member Parham motioned to continue the discussion at the next meeting. Member Nanette Schumacher seconded. A voice vote was unanimous, and the motion passed, with members Siders, Krantz, Fulkerson and Velasquez being absent. H. DISCUSSION OF MUSEUM STORE MOVE, FAMILY GALLERY ADDITION AND LOBBY RENOVATION Executive Director Brooks explained the beginning stages of the project to move the museum store, make the current museum store into a family gallery and renovate the lobby. She explained having an initial meeting with an architect from Huitt-Zollars to develop concept drawings. She asked if any board members are interested in providing input on design options at this phase with members Baker, Parham and Ornelas showing interest. RMAC Foundation Executive Director, Torrez explained that the Foundation will start fundraising for the project in October. Member Parham motioned to approve moving forward with the renovation, member Baker seconded. A voice vote was unanimous, and the motion passed, with members Siders, Krantz, Fulkerson and Velasquez being absent. I. CALL FOR VOLUNTEERS TO REVIEW POTIENTAL PLANETARIUM SHOWS Executive Director Brooks explained the Foundation has budgeted funds to purchase shows for the planetarium and would like anyone interested to participate in viewing trailers with Planetarium Director in efforts to assist in making a selection that would serve the interest of the community. Chair Liakos voiced that member Siders would be a good fit for the project if he decides to participate. Member Parham motioned to approve Sider’s participation. Member Nanette Schumacher seconded. A voice vote was unanimous, and the motion passed, with members Siders, Krantz, Fulkerson and Velasquez being absent. J. HELMUTH NAUMER’S VISIT RESCHEDULED Curator Woodbury explained due to a scheduling conflict, Helmuth Naumer’s visit has been cancelled and will be rescheduled for June or July. Details will follow when available. K. VISIT FROM CONSERVATOR STEVEN PRINS A loan request has been made by the Peabody Essex Museum. Due to the large size of the work, conservator Steven Prins will come to view the work on Thursday, May 24th, 2018 to offer his expert opinion as to whether the painting would be fit to travel. L. LOAN REQUEST FROM THE ANDERSON MUSEUM The Anderson Museum of Contemporary Art has requested to borrow the painting, Mailbox. This was work from a former Roswell Artist in Residence Robert Neffson. Further discussion will be held at the next board meeting. M. MEMBERSHIP REPORT Communications and Events Coordinator Fulks presented the membership report and asked the board for suggested revisions to the report as to what details should be included. Member Baker made suggestions to add previous years’ data for comparison. N. DIRECTOR’S REPORT Executive Director Brooks reported ¡COLORES!, a PBS show, will be highlighting Peter Hurd and Henriette Wyeth featuring an interview with Sara Woodbury to air on separate dates with Hurd on Saturday, June 2nd and Wyeth on Saturday, June 9th, both at 4 p.m. on channel 5.1 (KNME). They will rebroadcast on the following Fridays on channel 9.1 and will also be available on PBS’s website. As the last works of RAiR at 50 are packed up, Sara Woodbury, Amberly Meli and Brandon Strange are hard at work installing Magical and Real: Henriette Wyeth and Peter Hurd, A Retrospective. Couriers who are accompanying some of the lent works are scheduled to travel to the museum over the next several days to monitor parts of the installation and Woodbury is coordinating some additional efforts for the show, including painting of the galleries and production of specialized text panels. The exhibition is set to open on Friday, June 15th. DRAFT DOCUMENT Additional programming will include a lecture series throughout the summer, details and dates will be available in the newsletter and website. A proposed donation from Xcel Energy will be announced on May 24th at the City Council Special Council Meeting at 5 p.m. in support of a relighting project for the Museum. Xcel’s community relation’s department and partnering agencies (Clear Results and J & G Electric) have been in conversation with the Museum for several months to plan for this much-needed and appreciated donation which will replace and retrofit dated fixtures with LED lights in the Museum. Staff, along with RMAC Foundation Director Cindy Torrez, BOT Member DeAngela Velasquez and City project manager Kevin Dillon, had a preliminary meeting with an architect from Huitt-Zollars to discuss the move of the museum store to the Spring River Gallery, creation of a family gallery and the revamping of the lobby. The firm will work with the group to make some preliminary design decisions and develop concept drawings and a budget for the project to be able to move further. The City administration is applying for municipal liquor licenses on behalf of the Museum and Park and Recreation’s Spring River Golf Course. Municipal licenses are available at a lesser cost than the business version. The license will allow for ease at serving at special events and can be leased for private rentals. The second pARTy After Hours took place on Friday, April 27th from 6-9 p.m. The event featured artists Julie Alpert and Andy Arkley with a drawing activity and tour by Julie and an interactive sound and art installation by Andy. Supported by YPAC (Youth and Professionals for the Arts Collective), Roswell Next, and the RMAC Foundation with the aim of engaging a young professional audience in the arts and building the museum’s audience, the event was attended by 198 visitors. Family STEAM Night (Science, Technology, Engineering, Art and Math) was held on Thursday, May 3rd from 5:00 – 8:00 p.m. and was attended by nearly 600 visitors and volunteers. The event offered a wide variety of creative, science-related activities provided by a grant from the National Informal STEM Education Network and additional activities developed by Amanda Nicholson and volunteers. The event was featured on the front page of the Roswell Daily Record the following day. The event acted as a preview for the fall festival. O. RMAC FOUNDATION REPORT Executive Director Torrez discussed the annual meeting that took place earlier in the month, the foundation board approved the new fiscal budget noting the plan to contribute $69,000 in programming for the museum. Torrez explained the foundation board does not meet in the summer months. Starting in October, the foundation will begin fundraising for the renovations at the museum. P. CHAIR’S REMARKS AND BOARD ANNOUNCMENTS None Q. PUBLIC COMMENT None R. ADJOURN Member Parham motioned to adjourn. Member Baker seconded. A voice vote was unanimous, and the motion passed, with members Siders, Krantz, Fulkerson and Velasquez being absent. The meeting adjourned at 5:50 p.m.