Roswell Museum Board of Trustees

BOARD OF TRUSTEES AGENDA Monday, July 16, 2018 at 4:00 PM Bassett Auditorium at RMAC 100 W. 11th Street Roswell, NM 88201 Chair: Cymantha Liakos Members: Anne Baker, Jamie Barnes, Donovan Fulkerson, Peggy Krantz, Priscilla Ornelas, Jessica Parham, Nanette Schumacher, Lorrina Segovia, Bill Siders, and De Angela Velasquez. City Council Liaison: Barry Foster RMAC Staff Coordinator: Caroline Brooks, Executive Director RMAC Foundation: Cindy Torrez, Executive Director A. Call to Order B. Roll Call ACTION ITEMS: C. Approval of Agenda D. Approval of Minutes of the June 18, 2018 meeting minutes E. Discuss and consider approval to accept donation from Gail Baker F. Discuss and consider approval of next steps to update the mission statement INFORMATION ONLY ITEMS: G. Update - Helmuth Naumer’s donation H. Update – Peabody Essex Loan I. Membership/Event Report J. Director’s Report K. RMAC Foundation Report L. Chair’s Remarks and Board Announcements M. Public Comment N. Adjourn Next Meeting: August 20, 2018 Notice of this meeting has been given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978 and Resolution 17-49. NOTICE OF POTENTIAL QUORUM – A quorum of the City Council may or may not attend, but there will not be debate by the City Council. The Council, acting as attendees to an informational presentation, will not be discussing public business and no action will be taken. If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact Human Resources at 575-624-6700 at least one week prior to the meeting or as soon as possible. Public documents including the agenda and minutes can be provided in various accessible formats. Please contact the City Clerk at 575-624-6700 if a summary or other type of accessible format is needed. Printed and posted: July 12, 2018  ROSWELL MUSEUM AND ART CENTER MINUTES OF THE BOARD OF TRUSTEES Monday, June 18, 2018 DRAFT DOCUMENT REGULAR MEETING AT 4:00 p.m. CALL TO ORDER The regular meeting of the Board of Trustees was called to order by Chair Liakos at 4:00 p.m. ROLL CALL The regular meeting of the Board of Trustees convened with Chair Cymantha Liakos and members Anne Baker, Donovan Fulkerson, Priscilla Ornelas, Nanette Schumacher, Lorrina Segovia, Bill Siders and De Angela Velasquez being present. A quorum was established with members Jamie Barnes and Peggy Krantz being absent. Staff present: Caroline Brooks; Executive Director, Sara Woodbury; Curator of Collections and Exhibitions; Cydney Fulks, Communications and Events Coordinator; and Cindy Torrez, Executive Director, RMAC Foundation. Community members present: none C. APPROVAL OF AGENDA Member Baker motioned to approve the agenda. Member Segovia seconded. A voice vote was unanimous, and the motion passed, with members Barnes and Krantz being absent. D. APPROVAL OF MINUTES Member Ornelas motioned to approve the minutes for the May 21, 2018, board meeting. Member Segovia seconded. A voice vote was unanimous, and the motion passed, with members Barnes and Krantz being absent. E. DISCUSS AND CONSIDER APPROVAL TO LOAN A LETTER FROM WILLY TO THE PEABODY ESSEX MUSEUM Curator Woodbury provided the feedback from conservator Steve Prins on the transfer of A Letter from Willy, she explained the preparations to ensure the painting’s safe transfer. Members Baker and Liakos mentioned it would be great exposure for RMAC to have exposure in the Peabody Essex Museum, member Fulkerson added that it would be a positive impact on promoting our city. Curator Woodbury explained this loan is for a traveling exhibition that will be at the Peabody Essex Museum for 3 – 4 months and at this time, only the Peabody has requested the painting. Member Baker motioned to approve the loan. Member Schumacher seconded. A voice vote was unanimous and the motion passed, with members Barnes and Krantz being absent. F. DISCUSS AND CONSIDER APPROVAL TO LOAN MAILBOX TO THE ANDERSON MUSEUM Curator of Collections Woodbury gave a summary of the Anderson’s need to borrow Mailbox explaining that they want representation of each artist that has done a residency in the RAiR program and they are lacking artist Robert Neffson. Caroline Brooks points out The Anderson has security but does not have the same environmental controls as RMAC. Chair Liakos suggests to loan the work but set a time limit for it to be out of the Museum. Curator Woodbury agreed the museum’s curatorial team will set an appropriate time limit for the loan. Member Baker motioned to approve the loan. Member Schumacher seconded. A voice vote was unanimous and the motion passed, with members Barnes and Krantz being absent. G. DISCUSSION OF UPDATING MISSION STATEMENT Executive Director Brooks distributed a handout with a summary of the previous discussion regarding the mission statement. Members gave feedback of the proposed mission statement and Director Brooks stated she would review the recommendations with the museum staff. Chair Liakos suggested we present the re-worded option at the next meeting. Member Baker motioned to continue with the steps of the museum staff members to review the statement and provide input then follow with discussion at the next meeting. Member Nanette Schumacher seconded. A voice vote was unanimous and the motion passed, with members Barnes and Krantz being absent. DRAFT DOCUMENT H. UPDATE – HELMUTH NEAUMER’S VISIT RESCHEDULED Curator Woodbury explained due to a scheduling conflict, Helmuth Naumer’s visit has been cancelled and will be rescheduled for July or later. Details will follow when available. I. UPDATE – DORIS CROSS ESTATE ACQUISITIONS Curator Woodbury updated the board that the family of the Doris Cross Estate is excited for the acquisition to take place in October of this year and has appointed Marella Consolini to represent the family for the acquisition. M. MEMBERSHIP REPORT Communications and Events Coordinator Fulks presented the membership report and explained she hopes to create a more meaningful report for next month’s meeting. N. DIRECTOR’S REPORT Executive Director Brooks reported The opening of Magical & Real: Henriette Wyeth and Peter Hurd, A Retrospective on Friday, June 15 was a hit! We had 322 people attend the reception. The following day, Kirsten M. Jensen, the co-curator with Sara Woodbury, gave a talk about the “Life and Work of Henriette Wyeth,” followed by a conversation with Sara. Over 50 people attended the talk on Saturday. Between the two events, we heard an immense amount of praise and excitement. The catalogue sold well through the museum store and I anticipate it will sell out by the end of the exhibition. The lecture series will continue through August and I encourage you to attend as many as you are able. The City Council supported the Xcel LED lighting donation for $145,000 and voted to approve allocation of funds to finish the remainder of the project through the utilities franchise fee fund. The project will begin soon with an anticipated completion by October. In exchange, the Museum will hang recognition signage near the entrance and Xcel will install an educational interactive in the new Family Gallery (estimated completion of summer 2020). We are planning for a fall pARTy After Hours and the new science and art festival in October. Planning meetings will be held at the Museum on Wednesday, June 20 at 4 pm for the pARTy and Thursday, June 21 at 2 pm for the festival. Please let me know if you are interested in being a part of the planning of these events. The City zoning office has completed the paperwork for the Museum’s address change from 100 West 11th Street to 1011 N. Richardson Avenue. We will make the change official on August 1 to allow time for the generation of new business cards and letterhead. A desert willow tree fell over in the courtyard two weeks ago during a windstorm. The roots had not developed enough and the tree had become top heavy. Nothing was damaged in the fall. Parks and Recreation removed the tree as well as one that was already dead behind it. We will look to replace them with some smaller plants that will better withstand the compacted ground/concrete in the courtyard. Landscaping is underway around the perimeter of the museum with a check of the irrigation, replacement of weed barrier and gravel, and new plants. We are in the midst of installing new signage and banners at the museum to increase visibility from Main Street as well as wayfinding to reach the parking lot and entrance. O. RMAC FOUNDATION REPORT Executive Director Torrez explained the foundation board does not meet in the summer months. She has been reviewing companies to do a financial audit on the board and asked for recommendations to fill vacant positions on the board. P. CHAIR’S REMARKS AND BOARD ANNOUNCMENTS None Q. PUBLIC COMMENT None R. ADJOURN Member Schumacher motioned to adjourn. Member Baker seconded. A voice vote was unanimous, and the motion passed, with members Barnes and Krantz being absent. The meeting adjourned at 4:41 p.m.