Roswell Museum Board of Trustees

BOARD OF TRUSTEES AGENDA Monday, September 24, 2018 at 4:00 PM Bassett Auditorium at RMAC 1011 N. Richardson Street Roswell, NM 88201 Chair: Cymantha Liakos Members: Anne Baker, Jamie Barnes, Donovan Fulkerson, Peggy Krantz, Priscilla Ornelas, Jessica Parham, Nanette Schumacher, Lorrina Segovia, Bill Siders, and De Angela Velasquez. City Council Liaison: Barry Foster RMAC Staff Coordinator: Caroline Brooks, Executive Director RMAC Foundation: Cindy Torrez, Executive Director A. Call to Order B. Roll Call ACTION ITEMS: C. Approval of Agenda D. Approval of Minutes of the August 20, 2018 and August 30, 2018 meeting minutes E. Discuss and consider approval of next steps to update the mission statement INFORMATION ONLY ITEMS: F. Update – Navajo Blanket donation G. Update – possible loan of Peter Hurd egg tempera paintings to New Mexico Farm and Ranch Heritage Museum in Las Cruces, NM H. Cydney Fulks departure announcement I. Membership/Event Report J. Director’s Report K. RMAC Foundation Report L. Chair’s Remarks and Board Announcements M. Public Comment N. Adjourn Notice of this meeting has been given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978 and Resolution 18-55. NOTICE OF POTENTIAL QUORUM – A quorum of the City Council may or may not attend, but there will not be debate by the City Council. If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact Human Resources at 575-624-6700 at least one week prior to the meeting or as soon as possible. Public documents including the agenda and minutes can be provided in various accessible formats. Please contact the City Clerk at 575-624-6700 if a summary or other type of accessible format is needed. Printed and posted: September 20, 2018  ROSWELL MUSEUM AND ART CENTER MINUTES OF THE BOARD OF TRUSTEES Monday, August 20, 2018 DRAFT DOCUMENT REGULAR MEETING AT 4:00 p.m. CALL TO ORDER Vice Chair Siders called the regular meeting of the Board of Trustees to order at 4:01 p.m. ROLL CALL The regular meeting of the Board of Trustees convened with Vice Chair Bill Siders and members Anne Baker, Donovan Fulkerson, Priscilla Ornelas, Jamie Barnes, Jessica Parham, and De Angela Velasquez being present. A quorum was established with Chair Cymantha Liakos and members Nanette Schumacher, Lorrina Segovia, and Peggy Krantz being absent. Staff present: Caroline Brooks; Executive Director, Amberly Meli; Registrar, Cydney Fulks; Communications and Events Coordinator, and Cindy Torrez; Executive Director, RMAC Foundation. Community members present: Barry Foster, City Councilor Ward V; Allison Penn, Roswell Daily Record C. APPROVAL OF AGENDA Member Baker motioned to approve the agenda. Member Parham seconded. A voice vote was unanimous, and the motion passed, with Chair Liakos members Schumacher, Segovia, and Krantz being absent. D. APPROVAL OF MINUTES Member Velasquez motioned to approve the minutes for the June 18, 2018, board meeting. Member Baker seconded. A voice vote was unanimous, and the motion passed, with Chair Liakos members Schumacher, Segovia, and Krantz being absent. E. DISCUSS AND CONSIDER APPROVAL OF NEXT STEPS TO UPDATE THE MISSION STATEMENT Director Brooks suggested reviewing the mission statement at the September meeting. Member Parham motioned to review the statement in September. Member Baker seconded. A voice vote was unanimous, and the motion passed, with Chair Liakos members Schumacher, Segovia, and Krantz being absent. F. DISCUSS AND CONSIDER APPROVAL TO ACCEPT DONATION OF DEPUY AND RUSNELL ARTWORKS FROM GAIL BAKER Registrar Meli provided the background information regarding a potential donation by Gail Baker. Member Parham requested to have more information about the works including size, dates created, dimensions, and a preview of what works RMAC currently owns by DePuy and Rusnell. Director Brooks explained the donor would like a decision from the Board before the next scheduled meeting and suggested to have a special meeting within the next two weeks. Member Parham motioned to hold a special meeting for this donation with a recommended date of Wednesday August 29 at 4:00 p.m. Member Baker seconded. A voice vote was unanimous, and the motion passed, with Chair Liakos and members Schumacher, Segovia, and Krantz being absent. G. DISCUSS AND CONSIDER APPROVAL TO ACCEPT DONATION OF UNTITLED STUDY BY OSCAR BERNINGHAUS DRAFT DOCUMENT Registrar Meli presented an Oscar Berninghaus painting to the Board and provided the background on the suggested donation and the relevance of Berninghaus to RMAC. Present Board members looked closely at the work and Meli explained the condition. Member Parham motioned to accept the donation. Member Baker seconded. A voice vote was unanimous, and the motion passed, with Chair Liakos and members Schumacher, Segovia, and Krantz being absent. H. DISCUSS AND CONSIDER APPROVAL TO ACCEPT DONATION OF NAVAJO BLANKET FROM ANONYMOUS DONOR Registrar Meli presented an early 20th century Navajo blanket and provided what background information she had on the piece. Member Ornelas asked for a narrative associated with the blanket. Member Parham asked if the piece can be cleaned, what the value is and if it is possible to validate the age and origin. Member Parham motioned to vote on the acquisition when more information was available. Member Baker seconded. A voice vote was unanimous, and the motion passed, with Chair Liakos members Schumacher, Segovia, and Krantz being absent. I. DISCUSS AND CONSIDER APPROVAL TO LEND PETER HURD EGG TEMPERA PAINTINGS TO NEW MEXICO FARM AND RANCH HERITAGE MUSEUM IN LAS CRUCES, NM Registrar Meli explained the New Mexico Farm and Ranch Heritage Museum in Las Cruces requested two to four Peter Hurd egg tempera paintings for an exhibit running from November 2018 to May 2019. Meli presented information on the museum’s security and building considerations. Member Parham asked which works we would consider lending. Director Brooks suggested checking if the museum would consider works in other mediums than egg tempera. Member Parham motioned to vote on lending the work when more information is available. Member Velasquez seconded. A voice vote was unanimous, and the motion passed, with Chair Liakos and members Schumacher, Segovia, and Krantz being absent. H. UPDATE – PEABODY ESSEX LOAN Director Brooks provided the update that the request from the Peabody Essex has been canceled as the exhibition would no longer be taking place. I. UPDATE – MEMBERSHIP/EVENT REPORT Communications and Events Coordinator Fulks presented the membership report and provided an update for pARTy After Hours. N. DIRECTOR’S REPORT Carlos de Anda, a representative from Huitt-Zollars architectural firm, presented the first set of concept drawings for the new museum store, family gallery and lobby update. DeAngela Velasquez (Board of Trustees), Cindy Torrez (RMAC Foundation), Kevin Dillon (City of Roswell) and Director Caroline Brooks were present. The group will request further feedback from additional Foundation and staff members to share with the firm before proceeding in concept phase. Saturday August 18, the museum presented the final installment of the lecture series with lecturer and musician Dr. Leo Mazow accompanied by vocalist Brittany Stephenson. The lecture explored windmills and related imagery in the art of Peter Hurd, which he used to demonstrate his love of landscape, and the critical importance of water in New Mexico and its environs. Mazow, accompanied by Dallas-based vocalist Brittany Stephenson, addressed the persistence of water, drought, and the vast American southwest as themes in popular music. The lectures were recorded and the museum is working on uploading them to the museum’s YouTube channel. The hiring committee for the Curator of Collections and Exhibitions position made a hiring recommendation to the DRAFT DOCUMENT City’s Human Resources department. The Preparator position was posted and has already closed, an application review will commence. A temporary employee, Jim Wheeler, is currently contracted in the Preparator position until the hiring is finalized. The museum is presenting an expanded schedule of planetarium shows through the end of August (Tuesdays at 7 pm and Wednesday through Saturday at 2 and 3:30 pm). Since school started on August 9, there has been a diminished attendance. The City will be hosting the annual New Mexico Municipal League conference on August 28-30. During this time the Planetarium, classrooms and auditorium will be in use for the conference. The Horgan Gallery will be used for one session on Wednesday from 8:00 to 11:30 am. pARTy After Hours will take place on Friday, August 24 from 6:00 to 9:00 p.m. The theme is science in preparation for October’s science and art festival. Explore science center from Albuquerque will be presenting a variety of hands-on science activities and Miranda Howe from Bone Springs Art Space will present an egg tempera activity to tie into the Magical and Real exhibition. Five Star DJ and Photo Booth will be on hand with music and a mad scientist photo booth, and Toddzilla will be providing the catering. A Science Trivia game will take place at 7:00 p.m. Director of the Amon Carter Museum of American Art (Fort Worth, TX), Dr. Andrew Walker, will be visiting the Magical and Real exhibition and giving a talk as part of the museum’s Brown Bag Talk Series on Wednesday, September 5 from noon to 1:00 p.m. in the auditorium. He will be presenting on the Peter Hurd painting Eve of St. John (the painting of the girl holding a candle). Plans are underway for the Roswell Science and Art Festival, which will take place on Saturday, October 13 from 10 a.m. to 4 p.m. at the Convention Center. The festival aims to educate, inspire, and engage Roswell and neighboring communities with art and the science that surrounds our everyday world. Organized and led by the Roswell Museum and Art Center in collaboration with several of the area’s leading science, cultural, and educational establishments, the festival offers something for all ages. The event will feature University of Texas Professor “Kate the Chemist.” O. RMAC FOUNDATION REPORT Executive Director Torrez explained the Foundation board does not meet in the summer months and had no report. P. CHAIR’S REMARKS AND BOARD ANNOUNCMENTS None Q. PUBLIC COMMENT None R. ADJOURN Member Parham motioned to adjourn. Member Baker seconded. A voice vote was unanimous, and the motion passed, with Chair Liakos and members Schumacher, Segovia, and Krantz being absent. The meeting adjourned at 5:28 p.m. DRAFT DOCUMENT ROSWELL MUSEUM AND ART CENTER MINUTES OF THE BOARD OF TRUSTEES SPECIAL MEETING Thursday, August 30, 2018 SPECIAL MEETING AT 4:00 p.m. CALL TO ORDER Chair Liakos called the special meeting of the Board of Trustees to order at 4:02 p.m. ROLL CALL The special meeting of the Board of Trustees convened with Chair Cymantha Liakos, Vice Chair Bill Siders and members Jamie Barnes, Peggy Krantz, Priscilla Ornelas, Jessica Parham, Lorrina Segovia, and DeAngela Velasquez being present. A quorum was established with members Anne Baker, Donovan Fulkerson, and Nanette Schumacher being absent. Member Anne Baker joined the meeting at 4:16 p.m. Staff present: Caroline Brooks, Executive Director and Amberly Meli, Registrar Community members present: None C. APPROVAL OF AGENDA Member Velasquez motioned to approve the agenda. Member Parham seconded. A voice vote was 8-0 and the motion passed, with members Anne Baker, Donovan Fulkerson, and Nanette Schumacher being absent. F. DISCUSS AND CONSIDER APPROVAL TO ACCEPT DONATION OF DEPUY AND RUSNELL ARTWORKS FROM GAIL BAKER Registrar Meli provided the background information regarding a potential donation by Gail Baker of a painting by Wesley Rusnell, four works on paper by John DePuy and two paintings by John DePuy. Member Anne Baker joined the meeting at this point. Director Brooks and Registrar Meli answered questions regarding the museum’s permanent collection and the fit of the offered items. Director Brooks and Registrar Meli commented on one Depuy painting that had cracking in the paint and one DePuy work on paper that had some folding. Member Parham motioned to accept the donation of the Wesley Rusnell painting, four works on paper by John DePuy, and two paintings by John DePuy. Member Baker seconded. A voice vote was 9-0 and the motion passed, with members Donovan Fulkerson and Nanette Schumacher being absent. For the record: Member Anne Baker joined the meeting at 4:16 p.m. The accepted artworks: Wesley A. Rusnell, Red on Red, mid 1970’s, oil on canvas, 37” x 48.75” John DePuy, The Needles, 2005, ink on paper, 16 1/8” h x 20 1/4” John DePuy, Great Sand Dunes, c. 1978, ink on paper, 26 1/16 H x 40 ¾” John DePuy, Untitled (Mountain framed with glass), no date, ink on paper, 18 ½” x 24.5” John DePuy, Untitled (purple matting), c. 2013, ink on paper, 16 7/8” x 22 3/4” John DePuy, Untitled (Navajo Mt. – Pink sky, gray mountain), 1977, oil on canvas, 9.75” x 12.75” John DePuy, Untitled (blue mountain), 1982, oil on canvas, 10.25” x 38.25” DRAFT DOCUMENT The artworks that were not accepted: John DePuy, Untitled (Blue and white composition), no date, oil on canvas, 16.25” x 16.25” John DePuy, Untitled (branch and moon), no date, ink on paper, 10.25” x 30” Q. PUBLIC COMMENT None R. ADJOURN Member Parham motioned to adjourn. Member Baker seconded. A voice vote was 9-0 and the motion passed, with members Donovan Fulkerson and Nanette Schumacher being absent. The meeting adjourned at 5:05 p.m.