Roswell Museum Board of Trustees

BOARD OF TRUSTEES MEETING AGENDA Monday, July 15, 2019 at 4:00 PM Bassett Auditorium at RMAC 1011 N. Richardson Street Roswell, NM 88201 Chair: Cymantha Liakos Members: Anne Baker, Jamie Barnes, Donovan Fulkerson, Peggy Krantz, Priscilla Ornelas, Jessica Parham, Kay Cargill Jenkins, Lorrina Segovia, Bill Siders, and Valli West. City Council Liaison: Barry Foster RMAC Staff Coordinator: Caroline Brooks, Executive Director RMAC Foundation: Cindy Torrez, Executive Director A. Call to Order B. Roll Call ACTION ITEMS: C. Approval of Agenda D. Approval of the June 17, 2019 meeting minutes INFORMATION ONLY ITEMS: E. Introduction of new Assistant Registrar, Flannery Barney F. Membership/Event Report G. Director’s Report H. RMAC Foundation Report I. Chair’s Remarks and Board Announcements J. Public Comment K. Adjourn Notice of this meeting has been given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978 and Resolution 19-37. NOTICE OF POTENTIAL QUORUM – A quorum of the City Council may or may not attend, but there will not be debate by the City Council. If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact Human Resources at 575-624-6700 at least one week prior to the meeting or as soon as possible. Public documents including the agenda and minutes can be provided in various accessible formats. Please contact the City Clerk at 575-624-6700 if a summary or other type of accessible format is needed. Printed and posted: July 12, 2019  ROSWELL MUSEUM AND ART CENTER MINUTES OF THE BOARD OF TRUSTEES MEETING Monday, June 17, 2019 DRAFT DOCUMENT REGULAR MEETING AT 4:00 p.m. A. CALL TO ORDER Chair Cymantha Liakos called the meeting of the Board of Trustees to order at 4:03 p.m. B. ROLL CALL The meeting of the Board of Trustees convened with members Cymantha Liakos, Donovan Fulkerson, Bill Siders, Kay Cargill Jenkins, Lorrina Segovia, and Valli West being present. A quorum was established with members Jessica Parham, Anne Baker, Jamie Barnes, Peggy Krantz and Priscilla Ornelas being absent. Staff present: Caroline Brooks, Executive Director; Wendy Cook, Communications and Events Coordinator; Amberly Meli, Registrar, and Cindy Torrez, Executive Director RMAC Foundation. Community members present: none. C. APPROVAL OF AGENDA Member Fulkerson motioned to approve the agenda. Member Siders seconded. A voice vote was unanimous, and the motion passed with members Parham, Baker, Barnes, Krantz and Ornelas being absent. D. APPROVAL OF MINUTES Member Cargill Jenkins motioned to approve the minutes for the May 20, 2019, board meeting. Member Segovia seconded. A voice vote was unanimous, and the motion passed with members Parham, Baker, Barnes, Krantz and Ornelas being absent. E. DISCUSSION AND CONSIDER APPROVAL OF NEW LIBRARY POLICY RMAC Registrar, Amberly Meli, shared a draft proposal of the new library policy. The group reviewed the document and Member Siders motioned to approve the new policy. Member West seconded. A voice vote was unanimous, and the motion passed with members Parham, Baker, Barnes, Krantz and Ornelas being absent. FOR THE RECORD: Member Parham joined the meeting at 4:11p.m. F. DISCUSSION AND CONSIDER APPROVAL OF TOM STOKES ACCESSION RMAC Registrar, Amberly Meli, shared images of several Tom Stokes works that are in RMAC possession, but have not been accessioned. Per the recommendation of Curator, Aubrey Hobart, who was unable to be present, Member West motioned to approve the accession. Member Parham seconded. A voice vote was unanimous, and the motion passed with members Baker, Barnes, Krantz and Ornelas being absent. G. ELECTION OF BOT CHAIR AND VICE-CHAIR Per BOT Bylaws, the positions of Chair and Vice Chair are one-year terms. Member Liakos has agreed to return to the Chair position and Member Siders has agreed to return to the Vice-Chair position. No other BOT members expressed interest in either open position. A vote was taken on each candidate with each being asked to step out while their position was being voted on. Results are as follows:   Cymantha Liakos. Motion to re-approve Member Liakos as the BOT Chair made by member Siders, seconded by Member West. A voice vote was unanimous, and Member Liakos was re-elected as Chair with members Baker, Barnes, Krantz and Ornelas being absent for the vote.  Bill Siders. Motion to re-approve Member Siders as the BOT Vice-Chair made by member Parham, seconded by Member Fulkerson. A voice vote was unanimous, and Member Siders was re-elected as Vice-Chair with members Baker, Barnes, Krantz and Ornelas being absent for the vote. H. DISCUSSION AND CONSIDER APPROVAL OF COLLECTIONS WORKING GROUP MEETING TIME AND DATE Due to the unexpected absence of RMAC Curator, Aubrey Hobart, from the BOT meeting, the working group could not set a time and date. Member Parham motioned to not act on this item. Member Segovia seconded. A voice vote was unanimous, and the motion passed with members Baker, Barnes, Krantz and Ornelas being absent. I. MEMBERSHIP/ATTENDANCE REPORT Director Brooks reviewed the May membership and attendance report. She also shared that RMAC is now an official NARM (North American Reciprocal Museum Association) member. As a part of the NARM program, the Museum will be moving forward with the previously approved membership level and fee structure changes. Member Liakos recommended that as the new membership levels roll-out, Director Brooks and Foundation Director Torrez create a joint letter explaining the changes to those donors above the $100 level. Director Brooks agreed a joint letter would support the transition. Director’s Report to the RMAC Board of Trustees June 17, 2019 Board Meeting Submitted by: Caroline Brooks, Executive Director 1. New Staff We have two new staff joining the Museum. Julia Pope began June 7 as the Museum Preparator, replacing Jim Wheeler. Julia grew up on the Gulf Coast of Florida and has volunteered and worked for museums for six years, including most recently as an assistant preparator at the Museum of Contemporary Art in Los Angeles. She received her Bachelor’s degree in Studio Art from the New College of Florida with a focus on sculpture. Flannery Barney is starting at the Museum on July 8 as the Assistant Registrar. This is a new position that is an update from the Librarian and Archivist position held by Candace Jordan for 22 years until her retirement in 2018. In her role, Flannery will manage the library and archives with a focus on digitization of the archive materials, as well as an added responsibility of assisting with the behind-the-scenes duties of caring for the collection and exhibitions needs. Flannery is from Las Cruces and recently finished her BFA at New Mexico State University in Museum Conservation where she also worked as an Assistant Collections Manager. 2. Membership The new membership structure and rates are moving forward. RMAC staff is working on transitioning current members to the new program and have started to receive sign-ups for the streamlined program. RMAC is also now a member of the North American Reciprocal Museum Association and working to distribute new membership cards (which will have the NARM logo for use at participating museums). 3. Summer Camps This first year of summer art camps are off to a great start. Attendance has been good and the kids and instructors seem to be having a fun time delving into the projects. In July there will be space camps for grades 3-6 in the planetarium. For more information, visit online or check the Museum Magazine. 4. Lobby Spruce Up Staff have been freshening up the lobby and in the coming weeks we’ll be adding some paint and new signage which should help work towards creating a more informative and welcoming environment for our guests. 5. Gratton Workshop + Brown Bag Talk Review Houston-based artist Natasha Bowdoin presented a Gratton Workshop on June 8-9 and a Brown Bag talk on June 7. Known for her cut paper and collage-based work, Bowdoin investigates the potential intersections of the visual and the literary, channeling the experience of reading into the activity of drawing, while reimagining our relationship to the natural world. Both were very well-received. If you missed her talk, it was recorded and is on our Facebook page under “videos”. Amanda Nicholson is working toward scheduling another workshop sometime this fall. 6. July Brown Bag: Alien Forms Aubrey Hobart will be presenting a Brown Bag Talk during the UFO Festival on Friday, July 5 at noon about Alien Forms, the exhibition of some of the more bizarre and rarely-seen works of art in RMAC’s collection. Rather than focusing on extraterrestrial life forms, the exhibition and talk explore the term “alien” in relation to the unusual products of the human imagination. From a tall, spindly sculpture by Rebecca Davis to the organic swirls of Emil Bisttram, learn about the concepts and process behind the creation of these strange and wonderful forms. 7. New Shows in the Planetarium + Laser Shows The Planetarium will be hosting Laser Shows during the UFO Festival again this year from July 5-7. Tickets will be on sale by June 21 online and can also be purchased on site. Prices are $10 for adults ages 16+, $5 for children and free for ages 3 and under. For details and a full listing, please visit our website or ask one of our Guest Services staff. In July, the Planetarium is presenting two new planetarium shows. “Moon 2019” chronicles the Apollo 11 Moon Landing in honor of the mission’s 50th anniversary. The second film, “We Are Stars,” seeks to answer some of the biggest questions of all time. What are we made of? Where did it all come from? The family- friendly film explores the secrets of our cosmic chemistry, our explosive origins and connects life on Earth to the evolution of the Universe. It is narrated by actor/director Andy Serkis (known for the voice of Gollum in Lord of the Rings trilogy). Members have free admission to the general planetarium shows (laser shows are not included). 8. July Apollo Celebration Reminders The Museum will be participating in the U.S. Space and Rocketry Center’s Global Rocket Launch on July 16 at 9 am outside the planetarium, before the start of space camp. July 16 marks the 50th anniversary of the launch of the Apollo 11 mission to the Moon. To close out the moon landing anniversary, we will be hosting a movie under the stars on July 20 with the film Space Camp, Moon gazing with the Astronomy Club and some hands-on activities. Both celebrations are free and open to the public. Parks and Recreation are helping to partner on the July 20 celebration. 9. Award Nomination RMAC’s Director Brooks has been nominated for a Dare to Be an Innovator award through the United Way’s 2nd annual “Dare to be Her” awards ceremony being presented as a ticketed event on Tuesday, June 18 at Antigua.. J. RMAC FOUNDATION REPORT Executive Director Torrez shared that the Foundation Board is on summer hiatus. K. CHAIR’S REMARKS AND BOARD ANNOUNCEMENTS None L. PUBLIC COMMENT None. M. ADJOURN Member West motioned to adjourn. Member Parham seconded. A voice vote was unanimous, and the motion passed. The meeting adjourned at 4:55 p.m. Director’s Report to the RMAC Board of Trustees July 15, 2019 Board Meeting Submitted by: Caroline Brooks, Executive Director 10. Student Spotlight Long-time clay student Angela Cervera has been accepted to the New Mexico School for the Arts, the only four-year, public high school that serves students across New Mexico with rigorous and award-winning arts and academic education. Angela began taking clay classes with RMAC instructor Aria Finch when she was just 6 years old and received drawing instruction from Curator of Education Amanda Nicholson over the past year. After completing a successful scholarship competition with a stellar portfolio, Angela begins a new chapter in her life at NMSA in Santa Fe this August. 11. Staff Leave Curator of Education Amanda Nicholson is on FLMA leave until mid-September and in the meantime, we are hiring a temporary educator to fill in. Bailey Coll recently moved to Roswell from Austin, Texas. She was a public school educator and has an MFA in studio art. She taught during our June Art Camps and is planning to teach adult and children’s classes at the museum in the fall. 12. UFO Festival Attendace The Planetarium hosted laser shows and the planetarium show Moon 2019 during the UFO Festival. There were 1015 attendees and over $8,000 was collected in admission fees. An additional 737 people visited the museum during the festival, some of which attended the Roswell Galacticon Film Festival in the auditorium and Aubrey Hobart’s “Alien Forms” Brown Bag Talk. 13. Space Camp Space Camp for children in grades 3-6 will take place at the museum during the next two weeks. There is still room available. Students will build Estes Rockets to launch and take home during the camp as well as learn about constellations and the life cycle of stars. 14. July Events The Museum will be participating in a Global Launch Day on July 16 at 9 am outside the planetarium, before the start of space camp. July 16 marks the 50th anniversary of the launch of the Apollo 11 mission to the Moon. To close out the moon-landing anniversary, we will be hosting a movie under the stars on July 20 with the film Space Camp, Moon gazing with the Astronomy Club and some hands-on activities. Both celebrations are free and open to the public. Volunteers are welcome to help for the move night. 15. Chaves County Health Expo We are participating in the Chaves County Health Fair which takes place in the Convention and DeBremond  Stadium on Saturday, August 3 from 8 am to 1 pm. We will be promoting our family events and programs. Volunteers are welcome. 16. August Events We will be presenting a pARTy After Hours on Friday, August 23 from 6 to 9 pm and a Family After Hours on August 29 from 5 to 8 pm. The theme for the pARTy is “Swing Into the 40s” based on the upcoming Decades exhibition which will present works from the 1930s and 1940s from the permanent collection. The theme for the family night is “Fields of Color” in connection with the Coloring Inside the Lines exhibition which is already on display. Both, which are supported by the RMAC Foundation, should be really fun and we do need volunteers if anyone is interested. 17. Virtue of Ownership Part 2 We are partnering with the African American Museum and Cultural Center of New Mexico for a panel discussion on the topic of school segregation, its effects on social interactions with other ethnic groups in the community, and how segregated schools interacted with other school communities. This is the conclusion of a two-part segment on the journey of African Americans in New Mexico presented in conjunction with the traveling exhibition The Virtue of Ownership: African American Homesteading in Southern New Mexico. 18. Roswell Science and Art Festival Plans are underway for the second annual science and art festival, which will be held on Saturday, October 12 from 10 am to 4 pm at the Roswell Convention Center. The event aims to engage our community in science and art, while inspiring the next generation of creative and innovative thinkers. Organized in collaboration with several of the area’s leading science, cultural and educational establishments, the festival offers an opportunity to explore science and art topics via practitioners from throughout the region. We will be needing volunteers to help. More details will be available closer to the event.