Roswell Museum Board of Trustees

BOARD OF TRUSTEES MEETING AGENDA Monday, October 19, 2020 at 4:00 PM GoTo Meeting 1011 N. Richardson Ave. Roswell, NM 88201 Members: Cymantha Liakos, Anne Baker, Jamie Barnes, Donovan Fulkerson, Peggy Krantz, Priscilla Ornelas, Jessica Parham, Kay Cargill Jenkins, Lorrina Segovia, Bill Siders, and Valli West. City Council Liaison: Barry Foster RMAC Staff Coordinator: Caroline Brooks, Executive Director RMAC Foundation: Cindy Torrez, Executive Director A. Call to Order B. Roll Call ACTION ITEMS: C. Approval of Agenda D. Approval of the September 21, 2020 meeting minutes E. Discuss and consider approval that the hiring of BOT member Donovan Fulkerson’s business Relicwood Events for the purpose of video coaching Museum staff would not qualify as a conflict of interest. INFORMATION ONLY ITEMS: F. Director’s Report G. Membership Working Group update H. RMAC logo re-design update I. RMAC Foundation Report J. Chair’s Remarks and Board Announcements K. Public Comment L. Adjourn Notice of this meeting has been given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978 and Resolution 20- 26. NOTICE OF POTENTIAL QUORUM – A quorum of the City Council may or may not attend, but there will not be debate by the City Council, and no action will be taken. If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact Human Resources at 575-624-6700 at least one week prior to the meeting or as soon as possible. Public documents, including the agenda and minutes, can be provided in various accessible formats. Please contact the City Clerk at 575-624-6700 if a summary or other type of accessible format is needed. Printed and posted: October 16, 2020 Please join my meeting from your computer, tablet or smartphone. https://global.gotomeeting.com/join/385267117 You can also dial in using your phone. United States: +1 (571) 317-3122 Access Code: 385-267-117 Public are encouraged to participate electronically through the goto meeting app and physically not attend during the pandemic.  ROSWELL MUSEUM AND ART CENTER MINUTES OF THE BOARD OF TRUSTEES MEETING Monday, September 21, 2020 | GoTo Meeting DRAFT DOCUMENT REGULAR MEETING AT 4:00 p.m. A. CALL TO ORDER Board Chair Cymantha Liakos called the meeting of the Board of Trustees to order at 4:05 p.m. B. ROLL CALL The meeting of the Board of Trustees convened with members Cymantha Liakos, Bill Siders, Lorrina Segovia, Kay Jenkins, Anne Baker, Donovan Fulkerson and Valli West being present via GoTo Meeting. A quorum was established with members Jessica Parham, Priscilla Ornelas, Peggy Krantz, and Jamie Barnes being absent. Staff present: Caroline Brooks, Executive Director; Wendy Cook, Communications and Events Coordinator and Cindy Torrez, Executive Director RMAC Foundation. Community members present: None identified. C. APPROVAL OF AGENDA Member West motioned to approve the agenda. Member Segovia seconded. A voice vote was 7-0 and the motion passed with members Parham, Ornelas, Krantz, and Barnes being absent. D. APPROVAL OF August 17, 2020 MINUTES Member Segovia motioned to approve the minutes for the August 17, 2020 meeting. Member Siders seconded. A voice vote was 7-0 and the motion passed with members Parham, Ornelas, Krantz, and Barnes being absent. INFORMATION ONLY I. DIRECTORS REPORT: See attached J. Membership Working Group Update: Board Chair Cymantha Liakos spoke on behalf of the working group. She shared that the group was working on an October direct mail postcard to encourage museum membership. The group continues to meet and is finalizing a membership brochure. K. RMAC FOUNDATION REPORT RMAC Foundation Director Torrez shared that the Foundation has welcomed a new member and several board positions have changed hands. The Foundation is in discussion of possible 2021 fundraising ideas. L. CHAIR’S REMARKS AND BOARD ANNOUNCEMENTS None M. PUBLIC COMMENT None N. ADJOURN The meeting adjourned at 4:40 p.m.  SEPTEMBER 2020 MONTHLY REPORT ATTENDANCE REVENUES 2020 2019 2018 2017 MUSEUM 54 727 1359 906 2020 2019 2018 2017 EVENTS 4 103 123 328 CLASSES 0 3,273 3,531 3,164 CLASSES 0 480 335 345 PLANETARIUM 0 500 615 0 PLANETARIUM 0 169 203 0 MEMBERSHIP 50 1,605 1,115 695 SCHOOL/ADULT TOURS 0 208 130 0 FACILITY USE 0 0 0 1,000 FACILITY USE 0 149 443 259 STORE 788 5,643 9,071 4,732 OUTREACH 0 472 0 0 SEPTEMBER TOTALS 838 11,021 14,332 9,591 VOLUNTEER VISITS 16 53 29 54 YEAR TO DATE TOTALS 31,436 124,958 130,336 98,803 SEPTEMBER TOTALS 74 2,361 2,622 1,892 YEAR TO DATE TOTALS 5,571 27,108 28,833 20,873 PROGRAMMING SESSIONS CONTACT CLASSES CANCELLED: for MONTH ATTENDEES HOURS MEMBERS 364 Clay Open Studio 608 26 days Gentle Yoga 2 sessions current active current active TOTAL 0 0 memberships members FOR MONTH 1 new members 1 renewals OCCURENCES EVENTS CANCELLED: for MONTH ATTENDEES PARTNERSHIP YEAR to DATE 20 new members 121 renewals Planetarium General 13 Shows Harry Nadler Exhibition Opening 1 VOLUNTEERS RAiR Lecture and 1 RAiR Program Reception Roswell Science and Art 1 Foundation + Multiple Festival Roswell Big Read Film Screening 1 ENMU-R FOR MONTH 24 volunteer hours 12 volunteers 38 0 287 TOTAL YEAR to DATE volunteer hours volunteers 4,194 SCHOOL VISITS/ ADULT TOURS GRADE(S) STUDENTS ADULTS GALLERIES PLANETARIUM STUDIOS FACEBOOK FOLLOWERS 376 INSTAGRAM FOLLOWERS TOTALS 0  RECENT MUSEUM ACTIVITIES & HIGHLIGHTS Submitted by Museum Director Caroline Brooks MUSEUM REOPENING Delgado, originally from Puerto Rico, is a them to solve enough puzzles to discover sculptor and inventor who is grounded “a RAiR secret” in 60 minutes. The activity After temporarily closing its doors on in place and the built environment. is geared for ages 16 and up and for those March 18, 2020 due to the pandemic, Using repurposed objects, he engineers with an interest in logic and word puzzles. RMAC is reopening with Member backpacks and portable cases that The fee is $5 per person and the activity Appreciation Days October 13-16 and capture moments and places in time. He will accommodate 3-5 players. Precautions to the general public on October 20. also constructed wearable air purifiers as a have been taken to ensure there is little to The Museum is operating at a 25% response to COVID-19. touch, and the space will be disinfected capacity while enacting new safety between groups. To make a reservation, measures, including reduced hours to Agustín Lucho Pozo Gálvez is originally please call 624-6744. allow for additional cleaning, requiring from Chile. His colorful exhibit showcases face coverings, and social distancing large, abstract paintings in his signature guidelines. style, which is influenced by graffiti and MEMBERSHIP CAMPAIGN the graphic arts. His current series explores During Member Appreciation Days, With grant monies provided by the New feelings of uncertainty and confusion Mexico Humanities Council, RMAC has October 13-16, Members will have an during the pandemic. exclusive first look at the new sculpture been able to purchase essential safety supplies, including masks, gloves, sneeze The Robert Goddard outdoor bronze and painting exhibitions on display by guards and sanitizer to help ensure we sculpture received his annual maintenance Roswell Artists-in-Residence Manny are meeting the highest public health by Registrar Amberly Meli and Collections Rodriguez-Delgado and Agustin “Lucho” standards. Specialist Flannery Barney recently. Bronze Pozo, in addition to other new exhibits is an extremely hardy, durable metal, that installed during the closure. Members Visiting hours during the initial phase of can last for hundreds of years. The patina, will also receive a new “Support Local reopening will be Tuesday through Friday, or outer finish, is the most delicate part of Museums” sticker for their car and light 1 p.m. to 5 p.m. Admission is currently your bronze. To help maintain the patina, bulbs courtesy of Xcel Energy, as well as free to the Museum through the end of Goddard receives a light cleaning with enjoy a 20% discount in the store. Those the year. In order to allow space for ample distilled water to remove dust followed interested in becoming new members are social distancing, it is strongly encouraged by the application of a thin coat of welcome to come in and sign up. visitors call to set up an appointment conservation-friendly wax. Once dry, the to visit the Museum at 575-624-6744, wax is gently polished. The process takes although walk-ups will be welcome as about six to seven hours. space allows. CHALK YOUR WALK AND THE ADMISSION FEES RECYCLE ART SHOW The Museum Admissions proposal was In partnership with Keep Roswell Beautiful, revisited at the October 8 City Council the Museum is presenting two all ages meeting and passed 6-4. Admissions will New car decal sticker designed by staff member Flannery art activities in October: Chalk Your Walk Barney and depicting a drawing of the original museum be free to Museum Members, Children and a Recycle Art Show. Both activities are building by 1930s WPA artist/instructor Jan Marfyak. 15 and under and NARM recipients open to individuals and families in Chaves (reciprocal museum admission waiver for A membership promotional mailer, social County, and prizes will be awarded. The network of more than 1,000 museums in media postings and other advertisements art show will be on exhibit at the Museum North America). Roswell residents will be will be released the week of October 25. October 20-December 4 and the chalk free the second Saturday of each month, drawings will be presented online October and seniors age 60+ every Wednesday. VIRTUAL PROGRAMMING 19. Additional support was been provided The admission fee will be $10 with a $7 by Xcel Energy, RISD’s Arts Connect In the month of September, there were discounted for Roswell residents, students Program, Blick Art Materials, and Dion’s. 34 posts on Facebook; 11,171 accounts (16 and up), seniors, and military. reached; 42 shares and 350 likes. These Promotions and fee waivers will work RMAC PUZZLE ROOM numbers are slightly down from earlier to ensure flexibility to align the new fee months due to a change in Facebook system with the Museum and City’s visions As a small fundraiser, The RMAC Puzzle posting policies. Posts promoted Chalk and programming and marketing efforts. Room: A RAiR Secret will open at the end of Your Walk and The Recycle Art Show, as well October in one of the Museum’s galleries as the new RAiR shows. Space is Awesome, and run through December. Similar to an COLLECTIONS & EXHIBITIONS Gentle Yoga and Museum Moments escape room, participants are introduced continue to be popular posts. RMAC opened two new Roswell Artist-in- to a fictional storyline, tied to objects from Residence exhibitions. Manuel Rodríguez- the permanent collection, that directs