Roswell Museum Board of Trustees

BOARD OF TRUSTEES MEETING AGENDA Monday, March 15, 2021 at 4:00 PM GoTo Meeting 1011 N. Richardson Ave. Roswell, NM 88201 Members: Cymantha Liakos, Anne Baker, Jamie Barnes, Donovan Fulkerson, Peggy Krantz, Priscilla Ornelas, Jessica Parham, Kay Cargill Jenkins, Lorrina Segovia, Bill Siders, and Valli West. City Council Liaison: Barry Foster RMAC Staff Coordinator: Caroline Brooks, Executive Director RMAC Foundation: Cindy Torrez, Executive Director A. Call to Order B. Roll Call ACTION ITEMS: C. Approval of Agenda D. Approval of the February 22, 2021 meeting minutes E. BOT new member nominations INFORMATION ONLY ITEMS: F. Director’s Report G. Annual Meeting H. Strategic Planning I. RMAC Foundation Report J. Chair’s Remarks and Board Announcements K. Public Comment L. Adjourn Notice of this meeting has been given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978 and Resolution 21- 7. NOTICE OF POTENTIAL QUORUM – A quorum of the City Council may or may not attend, but there will not be debate by the City Council, and no action will be taken. If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact Human Resources at 575-624-6700 at least one week prior to the meeting or as soon as possible. Public documents, including the agenda and minutes, can be provided in various accessible formats. Please contact the City Clerk at 575-624-6700 if a summary or other type of accessible format is needed. Printed and posted: March 12, 2021 RMAC March BOT Meeting Mon, Mar 15, 2021 4:00 PM - 5:00 PM (MDT) Please join my meeting from your computer, tablet or smartphone. https://global.gotomeeting.com/join/272923925 You can also dial in using your phone. United States: +1 (872) 240-3212 Access Code: 272-923-925  ROSWELL MUSEUM AND ART CENTER MINUTES OF THE BOARD OF TRUSTEES MEETING Monday, February 22, 2021 | GoTo Meeting DRAFT DOCUMENT REGULAR MEETING AT 4:00 p.m. A. CALL TO ORDER Board Vice Chair Siders called the meeting of the Board of Trustees to order at 4:07 p.m. B. ROLL CALL The meeting of the Board of Trustees convened with members Cymantha Liakos, Bill Siders, Lorrina Segovia, Anne Baker, Valli West, Donovan Fulkerson, Jessica Parham, Priscilla Ornelas, and Kay Cargill Jenkins being present via GoTo Meeting. A quorum was established with members Jamie Barnes and Peggy Krantz being absent. Staff present: Caroline Brooks, Executive Director, Aubrey Hobart, Curator of Collections and Exhibitions, Wendy Cook, Public Programs Manager, and Cindy Torrez, Executive Director RMAC Foundation. Community members present: None. C. APPROVAL OF AGENDA Member Parham motioned to approve the agenda. Member West seconded. A voice vote was 9-0 and the motion passed with members Barnes and Krantz being absent. D. APPROVAL OF January 25, 2021 MINUTES Member Baker motioned to approve the minutes for the January 25, 2021 meeting. Member Segovia seconded. A voice vote was 9-0 and the motion passed with members Barnes and Krantz being absent. E. BOT New Member Nominations Member Liakos motioned to have current members ask potential new members to complete the online application. Member Siders seconded the motion. A voice vote was 9-0 and the motion passed with members Barnes and Krantz being absent. INFORMATION ONLY F. RAiR 2021 Exhibition Pre-view Curator of Collections and Exhibitions, Aubrey Hobart, shared a PowerPoint presentation with the group pre-viewing the RAiR artist exhibitions scheduled for 2021. G. DIRECTORS REPORT: See attached H. MEMBERSHIP WORKING GROUP UPDATE Board Chair Liakos spoke on behalf of the working group. She shared that a second direct mail postcard mid-March to encourage museum membership will be mailed in bulk to several Roswell, Dexter, Hagerman and Artesia zip codes. The RMAC Foundation will fund the printing and postage for this second mailer. I. RMAC FOUNDATION REPORT RMAC Foundation Director Torrez shared that the Foundation is currently wrapping up an audit and planning a virtual fundraiser for 2021 J. CHAIR’S REMARKS AND BOARD ANNOUNCEMENTS None K. PUBLIC COMMENT None L. ADJOURN Member Liakos motioned to adjourn the meeting. Member Baker seconded. A voice vote was 9-0 and the motion passed. The meeting adjourned at 4:56 p.m.  FEBRUARY 2021 MONTHLY REPORT ATTENDANCE REVENUES 2021 2020 2019 2018 MUSEUM 130 786 721 849 2021 2020 2019 2018 EVENTS 0 26 44 86 ADMISSIONS 1,217 CLASSES 0 540 579 486 CLASSES 3,975 5,776 2,227 1,025 PLANETARIUM 0 220 190 312 PLANETARIUM 0 873 662 964 SCHOOL/ADULT TOURS 113 89 199 228 MEMBERSHIP 1,380 770 440 1,235 FACILITY USE 0 39 204 300 OUTREACH 0 0 520 144 FACILITY USE 0 0 0 200 VOLUNTEER VISITS 14 26 9 7 STORE 1,453 3,536 3,382 3,249 MUSEUM BUSINESS 1 FEBRUARY TOTALS 8,025 10,955 6,711 6,673 FEBRUARY TOTALS 258 1,726 2,466 2,412 YEAR TO DATE TOTALS 12,062 18,703 16,034 18,167 YEAR TO DATE TOTALS 418 3,338 4,923 4,133 PROGRAMMING VISITS for REVENUE for YEAR to DATE YEAR to DATE ADMISSIONS MONTH MONTH VISITS REVENUE Members Children 15 and under 18 15 72 25 MEMBERS Adult Residents Adult Non-Residents 7 34 $49 $340 12 58 $84 $580 406* 691* current active current active Seniors 19 $133 33 $231 memberships members 4 21 Military 3 $21 5 $35 FOR Student (16+) 2 $14 3 $21 MONTH new members renewals Museums for All Senior Free Days Resident Free Day 13 7 23 14 YEAR to DATE 12 new members 34 renewals NARM (free) 2 2 Puzzle Room 4 $20 19 $95 * Numbers to potentially drop April 1 once Member Guest Pass 6 12 members who lapsed in 2020 are designated inactive. Renewal period had been extended due to Special Tour (NMMI, see below) $640 $640 closure during COVID. TOTALS 130 $1,217 278 $1,686 CLASSES SESSIONS for MONTH ATTENDEES CONTACT HOURS VOLUNTEERS CANCELLED: Gentle Yoga ( In-person) 2 sessions Adult Clay 16 sessions Kids Clay 8 sessions TOTAL 0 0 FOR MONTH 12.5 volunteer hours 14 volunteers 24.5 14 OCCURENCES YEAR EVENTS for MONTH ATTENDEES PARTNERSHIP to DATE CANCELLED: volunteer hours volunteers Planetarium General Shows 12 0 4,283 TOTAL PUZZLE FACEBOOK FOLLOWERS TOURS GRADE(S) STUDENTS ADULTS GALLERIES PLANETARIUM ROOM 30 X 539 Leadership Roswell NMMI 80 3 X X X INSTAGRAM FOLLOWERS TOTALS 80 33  RECENT MUSEUM ACTIVITIES & HIGHLIGHTS Submitted by Museum Director Caroline Brooks SECOND SATURDAY CLAY OPEN STUDIO VIRTUAL PROGRAMMING RMAC will be open on Saturday, Spaces are still available for a clay In the month of December there March 13, from 10 am to 3 pm. open studio program that begins were 28 posts on Facebook; 7,364 Roswell Residents are free each April 1. Nine three-hour sessions accounts reached; 41 shares and second Saturday of the month as will be offered during the week, for 104 likes. Some of the more part of Admissions programming. five students at a time. Students popular during the month were will register for a specific session clay open studio, museum store EXHIBITIONS day and time covering 3 months. sale, puzzle room and Second Refracted Futures opened on March While the county is designated Saturday promotions. 5 and presents the work of Yemeni- yellow or higher, students may Bosnian-US multi-media artist Alia also include an additional 3-hour FOUNDATION SUPPORT Ali. Using photography, video, and time block. As an open studio, the instructor, Aria Finch, will be To help extend the life of the installation, her work reflects on available for questions, but will carpet, the RMAC Foundation the politics of contested notions not be providing direct classroom recently paid for cleaning and of linguistics, identity, borders, instruction. repairs to areas of the Museum’s migration and colonization. carpeting, some of which date back Due to the more limited nature of to the addition of the Bassett Art Ali will give a virtual talk on Friday, the offering, the program is open Education Center in 1998. March 12 at 5:30 pm. For a link and details, please visit the event page to previous RMAC clay students as they have a familiarity with the The Foundation has agreed to at www.roswellmuseum.org. studio and a basic understanding contribute $5,000 towards stipends of techniques. For questions or to toward two collections interns for RECENT TOURS AND VISTS register, please contact Tiffany at this summer. Postings will go out 30 Leadership Roswell participants 575-500-0363. to Museum Studies programs in received brief guided tours of New Mexico and Texas, and the the current exhibitions as part LOGO REDESIGN interns will work for approximately of a day filled with visits to 10 weeks on collections care and several attractions and amenities As a follow-up on the City’s city- inventory, an exhibition installation throughout Roswell on February 5. wide rebranding campaign, RMAC as well as provide assistance with is working with the Public Affairs summer programming. The Museum hosted 80 cadets from department to develop a logo that the New Mexico Military Institute, fits within the City’ s branding, in small groups of 5, for a visit to while recognizing the distinctive the Puzzle Room, a planetarium qualities of the Museum and its show and self-guided tours of the audiences. galleries on February 27 and 28. MEMBERSHIP Representatives with New Mexico A second mailer, funded by the True visited the Museum and other RMAC Foundation, was sent out sites around the City to photograph to 10,000 households in Roswell and promote COVID-safe practices. and the surrounding area to help promote the Museum’s memberships program.