Roswell Museum Board of Trustees

BOARD OF TRUSTEES MEETING AGENDA Monday, July 19, 2021 at 4:00 PM In-Person & GoTo Meeting 1011 N. Richardson Ave. Roswell, NM 88201 Members: Cymantha Liakos, Anne Baker, Donovan Fulkerson, Priscilla Ornelas, Kay Cargill Jenkins, Lorrina Segovia, Bill Siders, Valli West, Tim Hartwick, and Kyle Bayless. City Council Liaison: Barry Foster RMAC Staff Coordinator: Caroline Brooks, Executive Director RMAC Foundation: Cindy Torrez, Executive Director A. Call to Order B. Roll Call ACTION ITEMS: C. Approval of Agenda D. Approval of the June 21, 2021 meeting minutes INFORMATION ONLY ITEMS: E. Director’s Report F. RMAC Foundation Report G. Chair’s Remarks and Board Announcements H. Public Comment I. Adjourn Notice of this meeting has been given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978 and Resolution 21- 7. NOTICE OF POTENTIAL QUORUM – A quorum of the City Council may or may not attend, but there will not be debate by the City Council, and no action will be taken. If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact Human Resources at 575-624-6700 at least one week prior to the meeting or as soon as possible. Public documents, including the agenda and minutes, can be provided in various accessible formats. Please contact the City Clerk at 575-624-6700 if a summary or other type of accessible format is needed. Printed and posted: July 16, 2021 July RMAC BOT Mon, Jul 19, 2021 4:00 PM - 5:30 PM (MDT) Please join my meeting from your computer, tablet or smartphone. https://global.gotomeeting.com/join/679624533 You can also dial in using your phone. United States: +1 (571) 317-3122 Access Code: 679-624-533  ROSWELL MUSEUM AND ART CENTER MINUTES OF THE BOARD OF TRUSTEES MEETING Monday, June 21, 2021 | GoTo Meeting & In-person DRAFT DOCUMENT RGULAR MEETING AT 4:00 p.m. Notice of this meeting was given to the public in compliance with Sections 10-15-1 through 10-15-4, NMSA 1978 and Resolution 21-7. A. CALL TO ORDER Board Chair Liakos called the meeting of the Board of Trustees to order at 4:04 p.m. B. ROLL CALL The meeting of the Board of Trustees convened with members Cymantha Liakos, Bill Siders, Donovan Fulkerson, Kay Cargill Jenkins, Kyle Bayless and Tim Hartwick being present at the Museum and members Lorrina Segovia, Priscilla Ornelas and Anne Baker being present via GoTo Meeting. A quorum was established with member Valli West being absent. Staff present: Caroline Brooks, Executive Director, Wendy Cook, Public Programs Manager, Amber Meli, Registrar, and Aubrey Hobart, Curator of Collections and Exhibitions. Community members present: None. C. APPROVAL OF AGENDA Member Siders motioned to approve the agenda. Member Jenkins seconded. A voice vote was 9-0 and the motion passed with member West being absent. D. APPROVAL OF May 17, 2021 MINUTES Member Siders motioned to approve the minutes for the May 17, 2021 meeting. Member Hartwick seconded. A voice vote was 9-0 and the motion passed with member West being absent. E. Nomination of BOT officer Director Brooks shared the names and brief application information on the five members of the community that previously submitted BOT applications to the city. Names submitted were: Krisann Robles, Kate Griffo, Patrick Collins, Elisa Begueria, and Lindsay Mayo Fincher. BOT members were given an opportunity to speak on behalf of any names submitted. Member Liakos made a recommendation to select Elisa Begueria for the mayor’s consideration for board position 4 vacated by Jessica Parham, who joined RMAC staff in June. Member Jenkins made a motion to recommend Elisa Begueria for the mayor’s consideration for board positon 4, member Baker seconded. A voice vote was 9-0 with member West being absent. F. Review and approval of BOT working groups. Board Chair Liakos gave a brief overview of the Acquisitions, Membership and Strategic Planning working groups. Director Brooks asked for the consideration of an Inclusion & Diversity Programming working group to be added to the list. Member Hartwick made a motion to establish/re-establish the four working groups. Member Bayless seconded. A voice vote was 9-0 and the motion passed with member West being absent. INFORMATION ONLY G. DIRECTORS REPORT: See attached H. RMAC FOUNDATION REPORT RMAC Foundation Director Torrez was out of town. Chair Liakos shared that the foundation is currently working on two fall fundraising events, one for September and the Holiday Artisan Market in partnership with the Pecos Valley Potters Guild in December. I. CHAIR’S REMARKS AND BOARD ANNOUNCEMENTS None. J. PUBLIC COMMENT None K. ADJOURN Member Siders motioned to adjourn the meeting. Member Hartwick seconded. A voice vote was 9-0 and the motion passed with member West being absent. The meeting adjourned at 4:49 p.m.  MAY 2021 MONTHLY REPORT ATTENDANCE REVENUES 2021 2020 2019 2018 MUSEUM 336 0 996 1124 2021 2020 2019 2018 EVENTS 0 0 701 510 ADMISSIONS 2,041 CLASSES 320 0 520 340 CLASSES 323 0 5,316 5,309 PLANETARIUM 0 0 245 149 PLANETARIUM 450 0 823 722 SCHOOL/ADULT TOURS 0 0 1154 865 MEMBERSHIP 1,725 1,910 5,875 2,515 FACILITY USE 144 0 207 384 OUTREACH 0 0 65 0 FACILITY USE 0 0 0 150 VOLUNTEER VISITS 1 0 53 201 STORE 3,432 0 6,136 4,547 MUSEUM BUSINESS 10 0 0 0 MAY TOTALS 7,971 1,910 13,215 12,831 MAY TOTALS 811 0 3,941 3,573 YEAR TO DATE TOTALS 40,162 27,533 72,524 61,722 YEAR TO DATE TOTALS 2,378 5,115 15,041 13,565 PROGRAMMING VISITS for REVENUE for YEAR to DATE YEAR to DATE MUSEUM ADMISSIONS MONTH MONTH VISITS REVENUE Members Children 15 and under 18 28 135 210 MEMBERS Adult Residents Adult Non-Residents 11 111 $77 $1110 51 455 $287 $4,550 324 517 current active current active Seniors 74 $518 250 $1,750 memberships members Military 29 $203 76 $532 Student (16+) 19 $133 54 $378 FOR MONTH 5 new members 27 renewals Museums for All 0 Senior Free Days Resident Free Day 34 7 91 38 YEAR to DATE 36 new members 127 renewals NARM (free) 2 14 Puzzle Room 29 $145 Member Guest Pass 12 Store Only Special Tour 3 13 $640 VOLUNTEERS TOTALS 336 $2,041 1428 $7,497 SESSIONS CONTACT CLASSES for MONTH ATTENDEES HOURS Clay Open Studio TOTAL 320 320 0 FOR MONTH 10 volunteer hours 10 volunteers EVENTS OCCURENCES for MONTH ATTENDEES PARTNERSHIP YEAR to DATE 63.5 volunteer hours 14 volunteers CANCELLED: Planetarium General Shows 13 4,329 TOTAL 0 FACEBOOK FOLLOWERS MONTHLY STATS: Posts: 20 TOURS GRADE(S) STUDENTS ADULTS GALLERIES PLANETARIUM PUZZLE ROOM Reach: 6,390 Likes: 156 Shares: 34 651 INSTAGRAM FOLLOWERS TOTALS  RECENT MUSEUM ACTIVITIES & HIGHLIGHTS Submitted by Museum Director Caroline Brooks SECOND SATURDAY WITH southwestern cities. During this time, that interrupted the power and was EXPANDED HOURS + her sister and husband developed preventing some of the lights from PLANETARIUM REOPENING health complications that preoccupied coming on in recent months. Tait, who found solace in painting cats, On Saturday, June 12, the Museum many representations of which are SPACE CAMP + CLASSES hours expanded to 10 am to 6 pm among the donation. daily and the planetarium reopened. A second round of clay open studio This momentous occasion took for adults will be running from July RAIR EXHIBITION place during June’s Second Saturday 1 to September 10. The open studio alongside the opening of the program is open to previous RMAC exhibition A Lucky Escape: The Wild ceramics students. Regular classes will World of William Goodman and a start up again in mid-September. family art activity making abstract sculptures. The family activity was Space Camp will take place in July. sponsored in great part by the New Campers, in grades 3 through 6, will Mexico Humanities Council and the build and launch their own Estes RMAC Foundation. Planetarium shows Green Eggs rocket and test payload are currently scheduled for Tuesdays Roswell Artist-in-Residence Wang theories with a real egg! To register through Saturdays at 1, 3 and 5 pm Chen’s exhibition, Into the Woods, will and for more information, stop by or with a bonus 7 pm show on Fridays. open on June 25. Chen was born in register online through the learn page China and is a multimedia artist based at www.roswellmuseum.org. NEW ACQUISITIONS in New York. She makes costumes and props for her videos and builds Yoga at the Museum has returned. A woman in Carlsbad, Roxanne unimaginable spaces using virtual Upcoming sessions are June 27, July Gunter, recently made a donation of reality. Chen received her BFA in 11 and 25 at 2 pm. Fee is $5 for non- a collection of over 100 Agnes Tait Painting from Virginia Commonwealth member and free for members. No (1894-1981) paintings, drawings and University in 2014 and an MFA in pre-registration is required. prints to the RMAC Collection. The Photography from the Rochester donor’s mother, Alice Gunter, was a Institute of Technology in 2018. LASER SHOWS gallerist and good friend of the artist and acquired the collection over The Planetarium will be offering the Chen will give a virtual talk on Friday, several years. ever-popular laser light shows during June 25 at 5:30 pm. For a link and the UFO Festival from July 2-4. Listen details, please visit the Museum’s event Tait was born in New York City and to music from Queen, Pink Floyd, page at www.roswellmuseum.org. studied at the National Academy of Elton John and other favorites while Design from 1908 to 1916 and later animations made from lasers light up PLANETARIUM MAINTENANCE at the Ecole des Beaux Arts in Paris the dome. A technician from Ash Enterprises in in 1927. By 1915, she was exhibiting Florida, Jason Statham, made a visit at the Art Institute of Chicago and NEW STAFF in May to do bi-annual maintenance other significant venues. Her career Five new staff joined the Museum on the museum’s Spitz A4 Starball. continued to rise until the Great team in May and June. They are: The 1960s starball, which projects star Depression diminished the art market. fields and five planets that can be seen with the naked eye (Mercury, Venus, Joseph Martinez - Preparator She was employed by the Public Works Stevie Norris - Planetarium Assistant Mars, Jupiter and Saturn) onto the of Art Project in 1930s as part of the Jessica Parham - Museum Educator planetarium dome, requires ongoing New Deal. In 1941, she moved to maintenance to ensure its continued Santa Fe with her husband, although Guest Services Associates: operation. Along with the starball, a she continued to travel extensively Danielle Glenn and Amber Smith repair was done to the circuit boards in Mexico, France, Spain, Ireland and for the LED cove lights around the Italy. In 1945, the Fine Art Museum of circumference of the dome to repair New Mexico organized an exhibition a glitch in the original manufacturing of Tait’s work, which traveled to several  JUNE 2021 MONTHLY REPORT ATTENDANCE REVENUES 2021 2020 2019 2018 MUSEUM 199 0 1433 1441 2021 2020 2019 2018 EVENTS 145 0 17 447 ADMISSIONS 6,753 CLASSES 350 0 520 561 CLASSES 323 0 3,633 5,572 PLANETARIUM 599 0 640 765 PLANETARIUM 4,145 0 490 722 SCHOOL/ADULT TOURS 130 0 38 177 MEMBERSHIP 1,375 1,270 2,248 2,583 FACILITY USE 135 289 91 654 OUTREACH 0 0 65 0 FACILITY USE 450 0 125 150 VOLUNTEER VISITS 20 4 45 5 STORE 6,590 0 4,568 9,124 MUSEUM BUSINESS 26 0 0 0 JUNE TOTALS 19,636 1,270 11,064 18,151 JUNE TOTALS 1,634 0 2,914 4,050 YEAR TO DATE TOTALS 59,798 29,959 83,588 79,873 YEAR TO DATE TOTALS 4,012 5,408 17,955 17,615 PROGRAMMING VISITS for REVENUE for YEAR to DATE YEAR to DATE MUSEUM ADMISSIONS MONTH MONTH VISITS REVENUE Members Children 15 and under 30 225 135 210 MEMBERS Adult Residents Adult Non-Residents 58 433 $539 $4,001* 109 888 $826 $8,671 333 538 current active current active Seniors 184 $1288 434 $3,038 memberships members Military 46 $322 122 $854 Student (16+) 69 $483 123 $861 FOR MONTH 9 new memberships 15 renewals Museums for All 0 Senior Free Days Resident Free Day 40 69 91 38 YEAR to DATE 45 new memberships 142 renewals NARM (free) 8 14 Puzzle Room 24 $120 29 $265 Member Guest Pass 7 12 Store Only Special Tour 15 13 $640 VOLUNTEERS TOTALS 336 $6,753 1428 $14,250 *Discounts given while credit card machine down due to extended internet issues resulting in loss of $329. SESSIONS CONTACT CLASSES for MONTH ATTENDEES HOURS Clay Open Studio Yoga in the Museum 1 336 14 1 FOR MONTH 43.5 volunteer hours 20 volunteers TOTAL 350 0 OCCURENCES YEAR to DATE 107 volunteer hours 77 volunteer visits EVENTS/PROGRAMS for MONTH ATTENDEES PARTNERSHIP Second Saturday 1 145 4,362 Planetarium General Shows 70 599 TOTAL 744 FACEBOOK FOLLOWERS MONTHLY STATS: Posts: 36 TOURS GRADE(S) STUDENTS ADULTS GALLERIES PLANETARIUM Reach: 13,981 Likes: 246 Shares: 84 RISD Summer School K-5 122 8 * * 683 INSTAGRAM FOLLOWERS TOTALS 122 8  RECENT MUSEUM ACTIVITIES & HIGHLIGHTS Submitted by Museum Director Caroline Brooks SECOND SATURDAY + EXPANDED were presented this year along Savannah, Georgia, to take on the PROGRAMMING with 3 regular planetarium films, role of Professor of Pre-Columbian which attracted 781 visitors for the Art at the Savannah College of Art Second Saturday continues to be a laser shows and 100 visitors for the and Design and Amberly will be the highlight as museum programming planetarium films, bringing in $10,085 registrar at the Museum of Florida expands. July 10, families made animal and $408 in revenue, respectively. History in Tallahassee, Florida. We masks inspired by animal symbology. wish them the best on their new The event included a visit from the During the festival, the Museum also undertakings. Both positions are baby elk and baby raccoon from the had 394 museum visitors, which posted and applications will be Spring River Zoo for inspiration along accounted for $2,445 in admissions reviewed in the coming weeks. with exploring two new exhibitions: and $2,845 in store sales, bringing the Conversations: Artworks in Dialogue on total sales during the 3-day festival NEW POS SYSTEM loan from the Wheelwright Museum to $15,783. The museum also hosted of the American Indian and In the The museum has transitioned to a new a meet and greet, presented by the Woods, animations and sculptures by point-of-sale system as the City, as a festival organizers, InDepth, with RAiR artist Wang Chen. Next month’s whole, phased out of the previous one. actors Brendan Fehr and Mijandra Second Saturday will feature a visit The new system, called Lightspeed, Delfino from the original Roswell from Explora Science Center. Second will allow for easier online purchases tv series and presented a laser and Saturdays take place on the second for memberships, classes and event planetarium show as part of the VIP Saturday of each month from 10 tickets. In addition to online sales, the ticket festival experience. am to 1 pm and are free for Roswell system will be integrated throughout Residents and free with admission for the Museum finally allowing the SUMMER SCHOOL VISIT all other visitors. Museum Store to go to a digital, Deterred by the torrential rains of rather than manual, sales system and Yoga in the Museum has made a late, Monterrey Elementary’s Summer enabling the Store staff to assist with triumphant return led by instructor School Program for K through 5th membership and class registrations. Alice Buck. The program, which grades made a fun, last-minute visit to initiated in January 2020, presents the Museum with over 120 students UPCOMING OPPORTUNITIES gentle yoga in the galleries for stress- on June 29 to visit the planetarium Our new educator, Jessica Parham, is free relaxation on select Sundays. The and galleries instead of the fire assembling an exciting list of classes program is free for members and $5 department’s outdoor training course. for the fall, including ceramics for all for all others. The next session will be They learned about the Universe levels and an outdoor drawing class held on July 25. No pre-registration and visited William Goodman’s A and copper enameling for adults and required. Lucky Escape exhibit with sculpture, the art of shoe-painting for teens. paintings and handmade toys. UFO FESTIVAL RECAP STAFF TRANSITIONS The highlight of the Museum’s offerings during the UFO Festival are Aubrey Hobart and Amberly Meli have the laser shows which pair animated vacated their positions as Curator laser projections on the dome with of Collections and Exhibitions and popular music. Fourteen laser shows Registrar. Aubrey will be moving to