Roswell Museum Board of Trustees

BOARD OF TRUSTEES MEETING AGENDA Monday, September 27, 2021 at 4:00 PM 1011 N. Richardson Ave. Roswell, NM 88201 Members: Cymantha Liakos, Anne Baker, Donovan Fulkerson, Priscilla Ornelas, Kay Cargill Jenkins, Lorrina Segovia, Valli West, Tim Hartwick, and Kyle Bayless. City Council Liaison: Barry Foster RMAC Staff Coordinator: Caroline Brooks, Executive Director RMAC Foundation: Cindy Torrez, Executive Director A. Call to Order B. Roll Call ACTION ITEMS: C. Approval of Agenda D. Approval of the August 16, 2021 meeting minutes E. Discuss and vote for approval BOT nominee for mayoral consideration INFORMATION ONLY ITEMS: F. Introduction of Public Programs Manager Rachelle Diaz G. Director’s Report H. RMAC Foundation Report I. Chair’s Remarks and Board Announcements J. Public Comment K. Adjourn Notice of this meeting has been given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978 and Resolution 21- 7. NOTICE OF POTENTIAL QUORUM – A quorum of the City Council may or may not attend, but there will not be debate by the City Council, and no action will be taken. If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact Human Resources at 575-624-6700 at least one week prior to the meeting or as soon as possible. Public documents, including the agenda and minutes, can be provided in various accessible formats. Please contact the City Clerk at 575-624-6700 if a summary or other type of accessible format is needed. Printed and posted: September 24, 2021  ROSWELL MUSEUM AND ART CENTER MINUTES OF THE BOARD OF TRUSTEES MEETING Monday, August 16, 2021 @ 4p.m. 1011 N. Richardson Ave. Roswell, NM 88201 DRAFT DOCUMENT REGULAR MEETING AT 4:00 p.m. Notice of this meeting was given to the public in compliance with Sections 10-15-1 through 10-15-4, NMSA 1978 and Resolution 21-7. A. CALL TO ORDER Board Chair Liakos called the meeting of the Board of Trustees to order at 4:05 p.m. B. ROLL CALL The meeting of the Board of Trustees convened with members Cymantha Liakos, Donovan Fulkerson, Kyle Bayless, Anne Baker, Tim Hartwick and Valli West being present. A quorum was established with members Bill Siders, Lorrina Segovia Priscilla Ornelas, and Kay Cargill Jenkins being absent. Staff present: Caroline Brooks, Executive Director, Cindy Torrez, RMAC Foundation Executive Director, and Wendy Cook, Public Programs Manager. Community members present: None. C. APPROVAL OF AGENDA Member West motioned to approve the agenda. Member Baker seconded. A voice vote was 6-0 and the motion passed with members Siders, Segovia, Orneals and Jenkins being absent. D. APPROVAL OF July 19, 2021 MINUTES Member West motioned to approve the minutes for the June 21, 2021 meeting. Member Hartwick seconded. A voice vote was 6-0 and the motion passed with members Siders, Segovia, Orneals and Jenkins being absent. For the Record: Board Chair Liakos read a resignation letter from Board Vice Chair Siders. Mr. Siders is moving out of state next month. For the Record: Member Segovia joined the meeting at 4:08p.m. INFORMATION ONLY E. Museum Renovation Status Report Director Brooks shared that RMAC will be receiving $340K from the state to support moving the Museum store to the front entrance of the facility. She is working with the city to create a Master Plan via the RFP process. Master planning may include the lobby, store, family gallery, as well as long-term needs such as expanded storage and stage restoration. The city has offered support for new flooring and outdoor signage. Budgeting will need to include $100K in roof repairs needed on the building. F. Grant Funded Courtyard Mural Project In partnership with Keep Roswell Beautiful, the Museum was awarded grant monies to create a mural in the Museum courtyard. Artist LarryBob Phillips will be creating the piece and a small committee with be put together to determine location and theme. G. DIRECTORS REPORT: See attached H. RMAC FOUNDATION REPORT RMAC Foundation Director Torrez shared that the foundation fall fundraiser will be held in the Museum courtyard on September 24th. Only 120 tickets will be sold and an online auction will be launched as a part of the event. I. CHAIR’S REMARKS AND BOARD ANNOUNCEMENTS Member Baker shared that the Roswell Jazz Festival is scheduled to take place October 13th – 17th with tickets going on sale Labor Day weekend. New this year will be a starlight offering with a discounted ticket prices for evening performances. J. PUBLIC COMMENT None K. ADJOURN Member Baker motioned to adjourn the meeting. Member Segovia seconded. A voice vote was 7-0 and the motion passed with members Jenkins, and Orneals being absent. The meeting adjourned at 4:56 p.m.  AUGUST 2021 MONTHLY REPORT ATTENDANCE REVENUES 2021 2020 2019 2018 MUSEUM 908 1 964 1333 2021 2020 2019 2018 EVENTS 174 0 682 439 ADMISSIONS 4,279 0 0 0 CLASSES 197 0 200 227 CLASSES 5,013 0 3,227 2,340 PLANETARIUM 381 0 292 309 PLANETARIUM 1,289 0 1,971 1,305 SCHOOL/ADULT TOURS 0 0 0 42 MEMBERSHIP 1,425 60 1,920 2,120 FACILITY USE 161 0 44 965 OUTREACH 0 0 110 360 FACILITY USE 2,660 0 0 125 VOLUNTEER VISITS 11 19 10 19 STORE 4,010 119 4,284 7,971 MUSEUM BUSINESS 31 - - - AUGUST TOTALS 18,676 179 11,402 13,861 AUGUST TOTALS 1,863 20 2,302 3,694 YEAR TO DATE TOTALS 112,480 30,598 113,937 116,004 YEAR TO DATE TOTALS 9,716 5,497 24,747 26,211 PROGRAMMING VISITS for REVENUE for YEAR to DATE YEAR to DATE MUSEUM ADMISSIONS MONTH MONTH VISITS REVENUE Members Children 15 and under 54 183 258 772 MEMBERS Adult Residents Adult Non-Residents 38 234 $266 $2265 251 1680 $1,820 $16,331 344 579 current active current active Seniors 135 $945 788 $5,516 memberships members Military 54 $378 251 $1,757 Student (16+) 59 $413 289 $2,023 FOR MONTH 11 new memberships 18 renewals Museums for All 4 $12 9 $27 Senior Free Days Resident Free Day 26 97 134 215 $0 $0 YEAR to DATE 72 new memberships 169 renewals NARM (free) 10 33 $0 Puzzle Room 0 33 $285 Member Guest Pass 2 17 $0 Store Only Special Tour/Group 12 0 30 9 $712 $0 VOLUNTEERS TOTALS 908 $4,279 4769 $28,471 SESSIONS CLASSES for MONTH STUDENTS ATTENDANCE Clay Open Studio 31 45 176 Yoga in the Museum 2 - 21 FOR MONTH 11 volunteer hours 11 volunteers TOTAL 45 197 YEAR to DATE 138 volunteer hours 99 volunteer visits OCCURENCES EVENTS/PROGRAMS for MONTH ATTENDEES PARTNERSHIP Second Saturday 1 174 RMAC Foundation Planetarium General Shows 67 TOTAL 381 555 4,420 FACEBOOK FOLLOWERS MONTHLY STATS: Posts: 24 Reach: 13,071 Likes: 134 Shares: 72 TOURS/GROUP VISITS GRADE(S) STUDENTS ADULTS GALLERIES PLANETARIUM 765 INSTAGRAM FOLLOWERS TOTALS  RECENT MUSEUM ACTIVITIES & HIGHLIGHTS Submitted by Museum Director Caroline Brooks RAIR LECTURE AND A call to artists, artisans, contemporary work Lomahaftewa created at the RECENT EXHIBITIONS craftspeople and makers is open on end of 2020 that was influenced Art Cafe and can be found at by feelings and emotions she was Oglala Lakota artist and Roswell https://artist.callforentry.org/festivals_ experiencing regarding climate Artist-in-Residence Mikayla Patton unique_info.php?ID=9318 . The change, the presidential election and will present a lecture, followed by a application fee is $35 and there is a $5 the pandemic. Students will combine reception, on September 17 from 5:30 discount for members of RMAC and painting and collage techniques in to 7 pm at the Museum. Her exhibition, PVPG (code MARKET2021). Artists from completion of a series of small works titled Visitation, is currently on exhibit New Mexico, Colorado, Arizona and on paper. through October 10. Texas are eligible to apply. The call is open through October 18. Gratton Workshops are made possible The exhibition Gestures and Geometry: by an RMAC Foundation endowment Abstract Paintings and Prints by Phillis Participating artists will have their funded by the Gratton Family. The Ideal of work by the Santa Fe artist work displayed in an exhibition fee is on a sliding scale based on a opened on September 11 during style (no booths) and sales will be participant’s ability to pay from $0 up Second Saturday and runs through centralized with artists paid following to $125 and covers both the workshop November 21. Ideal was a Roswell the show. The number of items on and materials. Registration fees for Artist-in-Residence in 1990. display will be dependent on the type Gratton workshops are payable to the of work submitted. For further details, RMAC Foundation via check or cash CHALK THE WALK please visit the listing at Art Cafe and can be made in person at the REGISTRATION IS OPEN or www.roswellmuseum.org under Museum. Chalk the Walk registration has Events. begun. The sidewalk chalk drawing NEW MEXICO TRUE VISIT activity for all ages will take place CLASSES New Mexico True staff visited outside in front of the Museum Children and adult ceramics classes on September 3 to film a short during October’s Second Saturday on began September 14 and continue promotional piece in the Goddard October 9. Registration is online (www. through November 4. A limited Planetarium. roswellmuseum.org under events) and number of spots are still available. To in person. The participation fee is $10 inquire, please call 575-500-0363. STAFFING for individual squares and $20 for team squares. Need-based scholarships Interviews are underway for several Immerse yourself in nature in a two are available. Supplies and light vacancies including the Curator, day sketching and hiking workshop refreshments will be included. Registrar, Public Programs Manager led by Cate Erbaugh titled Sketch Hike and Guest Services positions. New staff at Bottomless Lakes State Park. The fee ARTISAN MARKET are anticipated to be announced in is $95 for members and $105 for non- ARTIST CALL OPEN forthcoming reports. members. A suggested materials list The Roswell Museum Holiday Artisan will be available at registration. POTTERY TRANSFER APPROVED Market is a juried contemporary art Registration is available online, in- and craft show and sale to be held person and over the phone at 575-500- The eight Pre-Columbian ceramic at the Museum December 3-18. The 0363. vessels received through the bequest event is presented in partnership with of William Hoffman were approved the RMAC Foundation and the Pecos LOMAHAFTEWA GRATTON for transfer at August’s City Council Valley Potters Guild. Sale proceeds will WORKSHOP meeting to the Western New Mexico be split 60/40 between the artist and University Museum. The physical A two-day Gratton Workshop, titled the RMAC Foundation to help sustain transfer will take place later in the year Painting & Collage in a Pandemic the regional arts community as well once vacant collections staff positions World Workshop and led by Linda as Museum projects and programs. have been filled. Lomahaftewa (Hopi/Choctaw), will A silent auction will benefit both the be held November 6 and 7. The Foundation and PVPG. workshop is based upon a body of