Roswell Museum Board of Trustees

BOARD OF TRUSTEES MEETING AGENDA Monday, April 17, 2023 at 4:00 p.m. 1011 N. Richardson Ave. Roswell, NM 88201 Members: Jane Avery Gray, Anne Baker, Kyle Bayless, Elisa Begueria, Kay Cargill Jenkins, Lindsay Mayo Fincher, Tim Hartwick, Kate Huebner, Nina Leacock, Lorrina Segovia, and Valli West. City Council Liaison: Barry Foster RMAC Staff Coordinator: Caroline Brooks, Executive Director RMAC Foundation: Cindy Torrez, Executive Director A. Call to Order B. Roll Call ACTION ITEMS: C. Approval of Agenda D. Approval of the March 20, 2023 meeting minutes E. Discussion and consideration of approval of donation by Ray and Barbara Graham of Bound Lidded Pot, 1981, by artist Gloria Graham INFORMATION ONLY ITEMS: F. Introduction of New Board Members G. Annual Meeting Report by Staff H. Renovation Status Update I. Institutional Plan Status Update J. Officer Election Reminder K. Registrar Report on Advocacy Day and National Archives Grant Project L. Director’s Report M. RMAC Foundation Report N. Chair’s Remarks and Board Announcements O. Public Comment P. Adjourn Notice of this meeting has been given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978 and Resolution 23-01. If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact Human Resources at 575-624-6700 at least one week prior to the meeting or as soon as possible. Public documents, including the agenda and minutes, can be provided in various accessible formats, please contact the City Clerk at 575-624- 6700. Printed and posted: Friday, April 14, 2023 TO ATTEND THE BOARD MEETING BY GO TO MEETING Museum BOT April 2023 Meeting Apr 17, 2023, 4:00 – 6:00 PM (America/Denver) Please join my meeting from your computer, tablet or smartphone. https://meet.goto.com/241148077 You can also dial in using your phone. Access Code: 241-148-077 United States: +1 (872) 240-3412 Get the app now and be ready when your first meeting starts: https://meet.goto.com/install  ROSWELL MUSEUM MINUTES OF THE BOARD OF TRUSTEES MEETING Monday, March 20, 2023 at 4:00 p.m. 1011 N. Richardson Ave. Roswell, NM 88201 DRAFT DOCUMENT REGULAR MEETING AT 4:00 p.m. Notice of this meeting was given to the public in compliance with Sections 10-15-1 through 10-15-4, NMSA 1978 and Resolution 23-01. For the Record: Meeting is being streamed live for the public through GoToMeeting. There was no public on GoTo Meeting. A. CALL TO ORDER Board Chair Liakos called the meeting of the Board of Trustees to order at 4:04 p.m. B. ROLL CALL The meeting of the Board of Trustees convened with members Cymantha Liakos, Valli West, Kay Cargill Jenkins, Lorrina Segovia, Donovan Fulkerson, Kate Huebner, Tim Hartwick and Anne Baker being present. A quorum was established with members, Elisa Begueria, Kyle Bayless, and Pricilla Ornelas being absent. Staff present: Caroline Brooks, Executive Director, Cloe Medrano, Registrar, & Aaron Wilder, Curator of Collections and Exhibitions. Community members present: Cindy Torrez, Director RMAC Foundation ACTION ITEMS C. APPROVAL OF AGENDA Member Banker motioned to approve the agenda. Member West was the second. A voice vote was as follows: Cymantha Liakos-yes, Valli West-yes, Kay Cargill Jenkins-yes, Lorrina Segovia-yes, Donovan Fulkerson-yes, Tim Hartwick- yes, Anne Baker-yes, Kate Huebner -yes, and the motion passed 08-0 with, Kyle Bayless, Elisa Begueria, and Pricilla Ornelas being absent. D. Approval of the February 27, 2023 meeting minutes Member Banker motioned to approve February 27, 2023 meeting minutes. Member Segovia was the second. A voice vote was as follows: Cymantha Liakos-yes, Valli West-yes, Kay Cargill Jenkins-yes, Lorrina Segovia-yes, Donovan Fulkerson-yes, Tim Hartwick-yes, Anne Baker-yes, Kate Huebner -yes, and the motion passed 08-0 with, Kyle Bayless, Elisa Begueria, and Pricilla Ornelas being absent. FOR THE RECORD: Mayor Jennings arrived at 4:10 p.m. E. Discussion and consideration of approval of donation by Ray Graham of 146 artworks by regional artists Member Jenkins motioned to approve the donation by Ray Graham of 146 artworks by regional artists. Member Baker was the second. A voice vote was as follows: Cymantha Liakos-yes, Valli West-yes, Kay Cargill Jenkins-yes, Lorrina Segovia-yes, Donovan Fulkerson-yes, Tim Hartwick-yes, Anne Baker-yes, Kate Huebner -yes, and the motion passed 08-0 with, Kyle Bayless, Elisa Begueria, and Pricilla Ornelas being absent. FOR THE RECORD: Jessica Parham arrived at 4:56 p.m. FOR THE RECORD: Parham left at 4:59 p.m. FOR THE RECORD: Medrano left at 5:02 p.m. FOR THE RECORD: Medrano returned at 5:05 p.m. FOR THE RECORD: Mayor Jennings left at 5:40 p.m. INFORMATION ONLY ITEMS F. Renovation Status Update Director Brooks informed the board, the museum is out to bid for the new flooring. Further, on April 6th, Brooks will present to the finance committee about the flooring renovation. G. Recognition of Outgoing Board Members Director Brooks thanked Cymantha Liakos, Donovan Fulkerson, and Pricilla Ornelas for their 8 + years of services on the board. H. Officer Election Reminder Director Brooks reminded the board nomination are needed for President and Vice President at April board meeting. I. Registrar Report on Advocacy Day and National Archives Grant Project Registrar Medrano recapped attending the American Alliance of Museums Advocacy Day in Washington, DC, in February. Where she met attended Congressional meetings on Capitol Hill and met with representatives, including Melanie Stansbury, Gabe Vasquez, Teresa Leger Fernandez, Ben Ray Luján, and Martin Trevor Heinrich’s staff. As a group, AAM is advocating in support of securing $65.5 million for FY2024 funding for the Office of Museum Services (OMS) within the Institute of Museum and Library Services (IMLS).AAM is also advocating for the Support Charitable Giving Incentives Bill, which allows for increasing tax deductions for charitable donations such as artwork. J. April Annual Meeting Reminder Director Brooks reminded the board April meeting will start at 3pm and it will be a two hour meeting. K. Director’s Report Director Brooks noted the museum Public Programming Position and the Assistant Registrar continues to be frozen. The RAiR Exhibition featuring Victor Yanez-Lazcano titled Conjugations of Dream, opens Friday, March 17. The film Minari will be presented on March 23 at 7 pm as the final film segment in the Spring Film Series. An HVAC unit is in need of replacement in the Museum’s auditorium. A unit is on order for the planetarium. L. RMAC Foundation Report The 2023 fundraiser will be September 23th, instead of the 16th. The event is a Breakfast at Tiffany theme occurring mid- morning. Unlike past fundraiser, the event has a lower number of tickets being available, capping the capacity at 100 people. The next fundraiser is schedule for spring 2024 and will be back to the normal capacity size. M. Chair’s Remarks and Board Announcements None. N. Public Comment None. O. Adjourn Member West motioned to adjourn. Member Baker was the second. A voice vote was as follows: Cymantha Liakos-yes, Valli West-yes, Kay Cargill Jenkins-yes, Lorrina Segovia-yes, Donovan Fulkerson-yes, Anne Baker-yes, Kyle Bayless-yes, Kate Huebner-yes, and the motion passed 08-0 with Tim Hartwick , Elisa Begueria, and Pricilla Ornelas being absent. Board of Trustees Meeting 4/17/2023 Acquisition Approval: Supplemental Gift of Ray and Barbara Graham to Board Approval on 3/20/2023 Artwork Donation Details & Justification: This gift of 1 additional artwork by Gloria Graham is an excellent compliment to work by this artist already in the Roswell Museum’s collection. 1. Gloria Graham, Bound Lidded Pot, 1981, Ceramic and Rawhide, 12x22x22” Gloria Graham is a New Mexico-based artist whose work is inspired by science, patterns of nature, time, and social justice issues. Graham has used the likes of iron, garnet, beryl, and salt, as well as nickel, as her subjects. In her Molecules on Paper series, graphite markings are made on thin layers of paper and then stacked on top of one another, once combined revealing a pattern of shared mineral makeup. Graham also works in photography, painting, and sculpture. Born in Beaumont, Texas in 1940, Graham received her BFA from Baylor University and studied painting in Paris. Her work is represented in numerous public collections including the Albright-Knox Art Gallery, Buffalo; Whitney Museum of American Art, New York; Museum of Fine Arts, Houston; and the New Mexico Museum of Art, Santa Fe. This gift of one additional work by Graham is an excellent compliment to the two ceramic pots by this artist that are already in the Roswell Museum’s collection and the four ceramic works from Ray and Barbara Graham approved by the Board of Trustees on 3/20/2023. External Source: https://gloriagraham.net/biography/ Given the Roswell Museum’s collection priority of expanding the number of works by artists already within its collection, this gift is an excellent addition to works already in the collection by Gloria Graham. 1  APRIL 2023 MONTHLY REPORT MARCH ATTENDANCE MARCH REVENUES 2023 2022 2021 2020 MUSEUM 1942 1965 472 489 2023 2022 2021 2020 EVENTS/PROGRAMS 879 568 0 30 ADMISSIONS 10,767 10,089 1,253 N/A CLASSES 378 321 0 165 CLASSES 9,452 6,881 2,266 0 PLANETARIUM 779 881 0 142 PLANETARIUM 3,619 4,181 0 871 SCHOOL/ADULT TOURS 759 205 0 237 MEMBERSHIP 1,420 1,275 2,610 1,465 FACILITY USE 14 156 0 713 FACILITY USE 0 600 0 250 OUTREACH 0 0 0 0 STORE 3,160 1,804 4,002 2,269 VOLUNTEER VISITS 25 9 10 1 MARCH TOTALS 28,418 24,830 11,431 4,855 MUSEUM BUSINESS 40 14 2 YEAR TO DATE TOTALS 59,987 50,573 23,493 23,558 MARCH TOTALS 2,893 4,119 484 1,777 YEAR TO DATE TOTALS 4,543 7,940 902 5,115 MARCH ADMISSIONS AND PROGRAMMING MUSEUM ADMISSIONS VISITS for MONTH REVENUE for MONTH YEAR to DATE VISITS YEAR to DATE REVENUE Members 46 106 MEMBERS Children 15 and under 452 654 Adult Residents 69 301 145 833 Adult Non-Residents 517 5170 930 9300 Adult Combo Ticket 126 1071 138 1615 Seniors Military Student (16+) 343 95 133 2401 560 665 697 217 197 4879 1414 1113 494 751 current active current active Museums for All 12 36 22 36 memberships members Senior Free Days 86 193 Resident Free Day NARM (free) Galleries Closed for Install, 40 14 127 29 FOR MONTH 15 new memberships 17 renewals 0 0 6 30 Admission Discounted 24 65 Member Guest Pass 5 11 Store Only 4 28 YEAR TOTALS 1942 $10,767 3547 $19,792 to DATE new memberships renewals CLASSES SESSIONS for MONTH STUDENTS ATTENDANCE Clay Open Studio - 144 VOLUNTEERS Adult Clay 12 68 204 Watercolor Workshop 2 11 22 Ukulele Class 1 8 8 TOTAL 85 378 EVENTS/PROGRAMS OCCURRENCES for MONTH ATTENDEES PARTNERSHIP RAiR Reception and Lecture 1 68 RAIR and RMAC Foundations Members’ Open House 1 51 RMAC Foundation Family After Hours Spring Film Second Saturday Art Activity 1 2 1 576 21 94 RISD and RMAC Foundation RMAC Foundation RMAC Foundation FOR MONTH 66 volunteer hours 25 volunteer visits Yoga in the Museum 2 14 Sew Crafty Tabletop Game Day 4 1 21 15 YEAR to DATE 128 volunteer hours 71 volunteer visits Ukulele Saturday 1 5 TOTAL 879 PLANETARIUM 5,196 SHOWS for MONTH ATTENDEES FACEBOOK Planetarium General Shows 78 779 FOLLOWERS TOURS/GROUP VISITS GRADE STUDENTS ADULTS GALLERIES PLANETARIUM Monterrey Elementary (3/2, 3/3, 3/9) ENMUR (3/2) Hondo High School (3/8) 3, 1, 2 college 9-12 176 10 20 12 1 4 X X XXX X 1,325 INSTAGRAM FOLLOWERS Sidney Gutierrez (3/10, 3/17) K, 7 37 17 XX X Sunset Elementary (3/15-3/17) Berrendo Elementary PreK - 5 3 256 54 21 5 X X XXXXX X 505 E-NEWSLETTER SUBSCRIBERS Little Steps Daycare toddler 13 2 X Youth Challenge 55 6 X El Capitan Elementary 2 54 16 X X TOTALS 675 84 8 13  ACTIVITIES & HIGHLIGHTS FAMILY AFTER HOURS STAFF NEWS Highlights include upcoming exhibition On April 1-2, Curator Aaron Wilder, overviews and spring and summer Family After Hours, a free evening of Registrar Cloe Medrano, and Preparator programs and classes. hands-on visual and performing arts activities presented by RISD’s Arts Masha Sha attended a professional development gathering in Santa Fe UFO FESTIVAL Connect staff at the Roswell Museum, was held on Thursday, March 30 from that included a panel discussion titled Tickets are on sale for three activities 5-7 pm. Due to a large wind storm, the Radical Expansion: A Civic Dialogue presented by the Museum as part of the event was indoors instead of outside Through Art and Education, a tour of Site 2023 UFO Festival, including an Alien and attracted 576 visitors. Activities - Santa Fe and Santa Fe Art Institute’s Crazy Hair Salon with support by the including printmaking, a neon dance residency program, and networking RMAC Foundation, Goddard Planetarium party, stylophones and art collectors meetings. The event was organized Laser Shows, and the concert From cards - were inspired by works on display by partnering institutions through Bartók to Webern: Classical & Experimental in Decades: The 1980s. Desierto, a consortium of like-minded Music of the 1930s & 1940s with the art institutions in New Mexico, Mexico, Giovanni String Quartet, sponsored by ART NM! Texas and Colorado that meets virtually the Roswell Symphony Orchestra. For each month to develop partnership more information, please visit www. April’s Second Saturday was presented opportunities, cross-market and share roswellmuseum.org in partnership with Creative New Mexico ideas. and included a culture fair showcasing BUILDING RENOVATIONS AND offerings from area museums, the NM Curator Aaron Wilder and Preparator REPAIRS State Fair art and craft committee, the Masha Sha also made a visit to the Rubin Huitt Zollars is finalizing bid documents Symphony, ENMUR and Bone Springs Center, the contemporary art museum at for flooring and exterior signage Art Space. In addition to a Museum- the University of Texas at El Paso to visit projects for the Museum. The project led flower drawing activity, several of an exhibit of work by Dina Perlasca and will update and repair flooring in many the groups offered hands-on activities to conduct a studio visit in preparation of the public spaces to improve air as well and the Symphony had two for her show, scheduled to open at the quality, accessibility, maintenance, and musicians perform. The Iris Society Roswell Museum with a reception and appearance. The project is estimated to was also set-up in the courtyard and artist talk on June 16. require 5 months to complete, during hosted a popular flower arranging activity. Door prizes were sponsored by which it is anticipated that portions of HOLIDAY ARTISAN MARKET the museum will be under construction, the participating groups. This was the second year of this popular event and Artists, artisans, contemporary while other areas remain open. The may become a recurring offering. craftspeople and makers are invited signage project is based on a study to apply for the third annual Roswell conducted by Huitt Zollars and will COLLECTION NEWS Museum Holiday Artisan Market. help visibility for the Museum at three Presented in partnership with the points on the building: Main Street, the Artwork donated by Susan and David Pecos Valley Potters Guild, the Planetarium and the north side of the Hill was picked up in early April from the Market is a juried art exhibit, sale parking lot. Santa Fe area. The donation consisted of and fundraiser held at the Roswell 15 artworks collectively by Mala Breuer, Museum representing up to 50 artists Ongoing: An HVAC unit is in need Martin Horowitz, Lucy Maki, Dana in all media from around the region. of replacement in the Museum’s Newmann, Eugene Newmann, Jeremy The event will run from November auditorium. A unit is on order for the Thomas, Alex Traube, and Joan Watts. 11 through December 31. Sales are planetarium. This is the second donation of the Hill’s, split 70/30 between the artist and the whose collection focuses primarily on RMAC Foundation in benefit of the Ongoing: The audio system in the Southwest artists. The first donation took Roswell Museum and its programming. auditorium is malfunctioning and the place between 2021-2022 and consisted Application deadline is August 4. Visit system is in need of repairs and updates. of 22 works. www.roswellmuseum.org to apply and for further details. A significant donation of approximately 146 works by Albuquerque-based NEWSLETTER collector Ray Graham was approved at the March Board of Trustees meeting. The April to June quarterly printed The work is being scheduled for pick-up newsletter was distributed the first week this summer. of April to Museum Members. Additional copies are available at the Museum.