Roswell Museum Board of Trustees

BOARD OF TRUSTEES MEETING AGENDA Monday, July 17, 2023 at 4:00 p.m. 1011 N. Richardson Ave. Roswell, NM 88201 Members: Jane Avery Gray, Anne Baker, Kyle Bayless, Elisa Begueria, Kay Cargill Jenkins, Lindsay Mayo Fincher, Tim Hartwick, Kate Huebner, Nina Leacock, Lorrina Segovia, and Valli West. City Council Liaison: Barry Foster RMAC Staff Coordinator: Caroline Brooks, Executive Director RMAC Foundation: Cindy Torrez, Executive Director A. Call to Order B. Roll Call ACTION ITEMS: C. Approval of Agenda D. Approval of the May 15, 2023 meeting minutes E. Discussion and consider approval of 2 prints by Jerry West and 1 print by Dana Chondzko from Ray and Barbara Graham F. Discussion and consider approval of updates to Mission Statement G. Discussion and consider approval of updates to Bylaws H. Discussion and consider approval of updates to Codes of Ethics INFORMATION ONLY ITEMS: I. Flooring Renovation Updates J. Director’s Report K. RMAC Foundation Report L. Chair’s Remarks and Board Announcements M. Public Comment N. Adjourn Notice of this meeting has been given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978 and Resolution 23-01. If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact Human Resources at 575-624-6700 at least one week prior to the meeting or as soon as possible. Public documents, including the agenda and minutes, can be provided in various accessible formats, please contact the City Clerk at 575-624- 6700. Printed and posted: Friday, July 14, 2023 TO ATTEND THE BOARD MEETING BY GO TO MEETING July Museum BOT Meeting Jul 17, 2023, 4:00 – 5:30 PM (America/Denver) Please join my meeting from your computer, tablet or smartphone. https://meet.goto.com/624085469 You can also dial in using your phone. Access Code: 624‐085‐469 United States: +1 (872) 240‐3412 Get the app now and be ready when your first meeting starts: https://meet.goto.com/install  ROSWELL MUSEUM MINUTES OF THE BOARD OF TRUSTEES MEETING Monday, May 15, 2023 at 4:00 p.m. 1011 N. Richardson Ave. Roswell, NM 88201 DRAFT DOCUMENT REGULAR MEETING AT 4:02 p.m. Notice of this meeting was given to the public in compliance with Sections 10‐15‐1 through 10‐15‐4, NMSA 1978 and Resolution 23‐01. For the Record: Meeting is being streamed live for the public through GoToMeeting. There was no public on GoTo Meeting. A. CALL TO ORDER Board Vice Chair West called the meeting of the Board of Trustees to order at 4:02 p.m. B. ROLL CALL The meeting of the Board of Trustees convened with members Lindsay Mayo Fincher, Valli West, Tim Hartwick, Lorrina Segovia, Jane Avery Gray, Kyle Bayless, Nina Leacock, and Kay Cargill Jenkins being present. A quorum was established with members Elisa Begueria, Anne Baker, and Kate Huebner being absent. Staff present: Caroline Brooks, Executive Director, Aaron Wilder, Curator of Collections and Exhibitions & Cloe Medrano, Registrar. Community members present: Cindy Torrez, Director RMAC Foundation, and Monika Guarra, Roswell Museum Summer Intern. ACTION ITEMS C. APPROVAL OF AGENDA Member Baker motioned to approve the agenda. Member Begueria was the second. A voice vote was as follows: Lindsay Mayo Fincher ‐yes, Valli West‐yes, Tim Hartwick‐yes, Elisa Begueria‐yes, Nina Leacock‐yes, Anne Baker‐yes, Kyle Bayless‐ yes, Jane Avery Gray‐yes and the motion passed 8‐0, with, Kay Cargill Jenkins, Lorrina Segovia and Kate Huebner being absent. D. Approval of the May 15, 2023 meeting minutes Member Jenkins motioned to approve the May 15, 2023 meeting minutes. Member Segovia was the second. Member Fincher was the second. A voice vote was unanimous, and the motion passed 8‐0, with Elisa Begueria, Anne Baker, and Kate Huebner being absent. INFORMATION ONLY ITEMS E. Introduction of Summer Interns Registrar Medrano introduced the two summer interns Monika Guerra and Arraya Whitebear. They are both interested in the museum field and will be working with the collection department for a twelve week summer program. They will be working with the Doris Cross collection, Ray Graham collection and exhitbion storage, when new floors are installed. The museum is excited to have them part of the team over the summer. F. Loan Request of Don Rosario Ortega by Peter Hurd Director Brooks informed the board about a request from the Crystal Bridges Museum of American Art. They are asking to borrow Don Rosario Ortega by Peter Hurd. However, we are denying the request because the painting needs conservation. G. Review of Reaccreditation Timeline Director Brooks informed the board about the reaccreditation process for American Alliance of Museum. The museum has been accredited sense 1972 and it shows the museum is practicing the highest level of museum standards. The reaccreditation process is due by November 1, 2023. H. Flooring Renovation Updates Director Brooks updated the board members about the flooring timeline. The museum has picked a general contractor for the project. The next step is to present for a final time at the finical budget meeting, the first week of July and then present at July’s city council meeting. I. Director’s Report Director Brooks informed the board she will bring the new Strategic Plan for approval in the next couple of months. The exhibition of work by Mexican American artist Dina Perlasca opened with an artist talk and reception on June 16. Her exhibition, titled Campos de Fuerza / Force Fields, presents sculptural installations that tie together her ancestral background with ideas around community cohesion and will run through August 27. The ongoing issues to the building and repairs: multiple existing HVAC units have had issues in recent months. Quotes are being gathered for repairs. A replacement unit has been on order for the planetarium for more than a year. Date of installation is anticipated soon. J. RMAC Foundation Report RMAC Foundation Director Cindy Torrez discussed the 2023 fundraiser will be September 16th, it will be a smaller event. The event is Breakfast at Tiffney themed being heled at the museum. The next large fundraiser is schedule for spring 2024. K. Chair’s Remarks and Board Announcements None. L. Public Comment None. M. Adjourn Member Fincher motioned to adjourn. Member Hartwick was the second. A voice vote was unanimous, and the motion passed 08‐0, with Elisa Begueria, Anne Baker, and Kate Huebner being absent. The meeting adjourned at 5:01 p.m. Board of Trustees Meeting 7/17/2023 Acquisition Approval: Supplemental Gift of Ray and Barbara Graham to Board Approval on 3/20/2023 Artwork Donation Details & Justification: This gift of 2 additional artworks by Jerry West and 1 additional artwork by Dana Chodzko is an excellent complement to work by these artists already in the Roswell Museum’s collection. 1. Jerry West, Magic Mountain with Burning Bush and Serpent, 1972, Lithograph, Etching on Paper, 22.25x30”, Artist’s Proof 2. Jerry West, Death in the Bottle, 1992, Woodcut Reduction Print on Paper, 26.25x32”, Edition 2/7 Jerry West was raised with a large, wonderful family in Santa Fe and the surrounding mountains and prairie worlds. After years of schooling—grade, junior-high, high school, college, graduate school, military, park service—West returned to Santa Fe to teach. He taught for ten years history and biology. Though West had drawn and done art since childhood, he began art studies with Elmer Schooley at Highland University in 1964. By 1970, West had earned an art degree and had a graduate show. He also quit teaching in Santa Fe and began his “art career.” West was Roswell Artist-in-Residence in 2012. This gift of two additional works by West is an excellent complement to the one etching by this artist that was already in the Roswell Museum’s collection and the three acrylic paintings, one drawing, nine etchings, five oil paintings, two 1 serigraphs, and one watercolor painting from Ray and Barbara Graham approved by the Board of Trustees on 3/20/2023 and 5/15/2023. External Source: https://www.rair.org/jerry-west 3. Dana Chondzko, Spatial Relations (for Ray and Barbara), 1998, Beeswax, Graphite, Lithograph on Paper, 22.25x29.875” Dana Chodzko won a Ford Foundation scholarship to Otis Art Institute to study Sculpture and Performance Art. She was awarded an NEA grant for a performance piece recorded on video at a Los Angeles television studio, and graduated with a BFA in Intermedia. After landing a full fellowship to Stanford University she received an MFA in Sculpture and Installation. For the past twenty-five years Chodzko served as Faculty at various universities, most recently managing the Allan Houser Sculpture/Foundry Building at the Institute of American Indian Arts in Santa Fe NM. Chodzko’s conceptual work is based in form and language, often manifesting as invented alphabets in various mediums. Complex ideas are conveyed through simple, symbolic forms and words. Chodzko’s mixed media sculptures, public works, installations and site sculptures are held in many corporate collections including the Bay Area Rapid Transit, Oakland CA, Calle Bohemia in Armenia Colombia, the National Guard Headquarters, Santa Fe NM, and Adobe Systems Headquarters, San Jose CA. This gift of one additional work by Chodzko is an excellent complement to the one ceramic sculpture and two works on paper from Ray and Barbara Graham approved by the Board of Trustees on 3/20/2023. External Source: https://danachodzko.net/biographical-statement/ Given the Roswell Museum’s collection priority of expanding the number of works by artists already within its collection, this gift is an excellent addition to works already in the collection by Jerry West and Dana Chodzko. 2 Previous Mission Statement The Roswell Museum and Art Center inspires discovery, creativity, and cultural understanding of the art and history of the American Southwest and beyond. Current Mission Statement The Roswell Museum and Art Center inspires discovery and creativity along with cultural understanding of the American Southwest and the greater community.  Roswell Museum 1011 N. Richardson Ave. Roswell, New Mexico 88201 BY‐LAWS of the Roswell Museum and Art Center ARTICLE I OPERATING NAME AND MISSION Section 1: Operating Name The name of the organization shall be the ROSWELL MUSEUM AND ART CENTER (the Museum), a non‐profit institution chartered as a department of the City of Roswell in the State of New Mexico. Section 2: Mission The ROSWELL MUSEUM AND ART CENTER inspires discovery, creativity, and cultural understanding of the art and history of the American Southwest and beyond. ARTICLE II THE INSTITUTION Section 1: Philosophy To achieve its mission, the ROSWELL MUSEUM AND ART CENTER preserves and interprets its collections of historical, regional, modern, and contemporary art; an extensive international print collection; the history of the American West; and the history of rocket science as evidence in the work of Dr. Robert H. Goddard. The Museum cares for and interprets its collections and produces related exhibitions, education programs, and publications that expand understanding and appreciation of these unique community resources. In all cases, recognition is given to the importance and influence of place upon history, cultural change, and art as it connects human experience with the past, present, and future. Section 2: Values The core values of the ROSWELL MUSEUM AND ART CENTER are: Access, Connectedness, Discovery, Diversity, History, Relevance, Sense of Place, and Stewardship. Section 3: Scope of Collections The Museum’s collections include: a. Historic and contemporary fine art dating from the 16th century to the present with a focus on works created by artists of the American Southwest; b. Historic and cultural materials of the American West and Southwest related to prehistoric occupation, Spanish conquest, and Euro‐American settlement; and  c. History of technology materials related to the development of liquid‐propellant rocketry by Dr. Robert H. Goddard, 1930‐1941. ARTICLE III PUBLIC MEMBERSHIP Section 1: Purpose The purpose of the Membership Program shall be to provide a broad base of community support to the Museum. Section 2: Classes and Qualifications The ROSWELL MUSEUM AND ART CENTER shall have non‐voting levels of membership determined by the amount of annual dues paid. The non‐voting membership dues amounts shall be established by the Board of Trustees. Any individual, corporation, partnership, sole proprietorship, or other entity desiring to support the purposes of the Museum may become a Member by paying membership dues. Section 3: Transfer of Membership Membership in the Museum is not transferable or assignable. ARTICLE IV CITY OF ROSWELL Section 1: Authority The ROSWELL MUSEUM AND ART CENTER, as a department of the City of Roswell, shall function in adherence to the statutes and codes observed by the City. Ultimate authority in departmental operations shall rest with the City Council, Mayor of Roswell, the City Manager, and their agents and designees. Any action taken by the Board of Trustees may be annulled by action of the City Council by a majority vote of the City Council. The Board of Trustees will comply with the requirements of the Roswell Municipal Code generally applicable to Boards and Committees and with all portions of the Roswell Municipal Code specifically made applicable to the Roswell Museum and Art Center as per Ordinances 15‐07 and 2‐97. ARTICLE V BOARD OF TRUSTEES APPOINTMENTS Section 1: Authority The Board of Trustees (the Board) is an advisory board drawn from the community, nominated from within this body, formally appointed by the Mayor of Roswell and confirmed by City Council. A critical responsibility of the Board derives from its relationship with the Museum’s Director in carrying out the mission, vision, and goals of the Museum. The authority of the Board is to: a. Recommend to the City Council, its agents and designees, the appointment of new members to the Board of Trustees; 2  b. Recommend to the City Council, it agents and designees, the removal of members from the Board of Trustees; c. Work to develop the general policies that support the purpose of the Museum; d. Provide for the continuous self‐evaluation and renewal of the Board; e. Evaluate and amend the By‐laws when necessary, or at least every five years; f. Develop, in concert with the Director and Museum staff, the Museum’s Strategic Plan; g. Work with the Museum staff to develop an Annual Report to the City of Roswell on or before June 30th of each year; and, h. In concert with the City of Roswell, the Board of Trustees participates in the search and appointment of the Museum’s Director. Section 2: Number, Qualifications, Tenure, and Compensation a. The number of trustees shall be eleven (11), all of whom shall reside in Chaves County and at least seven (7) of whom shall reside in the City of Roswell. Members will be appointed to fill a specific membership position, which shall be assigned a permanent number and a corresponding term. Positions shall be numbered to coincide with staggered terms. b. Unless prohibited by the term limits in paragraph “d.” below, a member whose term has expired holds office until such member’s successor is duly appointed and qualified. The period during which a member holds over does not alter the term of the member’s successor. c. Trustees shall not be regularly employed full‐time employees of the City of Roswell or of the Museum, nor shall they be members of the immediate family of any elected City official. Trustees are encouraged to be Public Members of the Museum. A member may not be appointed by the City to serve on more than one board at the same time. This does not apply to members of the City Council, City staff or ex officio, ad hoc, or select committee members. The City of Roswell shall appoint a City Councilor as liaison to the Board. Officers of the City, not appointed as regular members, may be appointed as ex officio non‐voting members. In the broadest sense, Trustees are representatives of the Roswell community that support the Museum’s mission and promote its goals and continued growth. d. Trustees shall serve staggered terms of four years, each beginning on April 1 and expiring at the end of four years on March 31, that expire in odd numbered years. No member shall be appointed by the City to serve on the Board for more than two consecutive four‐year terms, or more than a total of ten consecutive years, inclusive of an appointment to complete a single unexpired term of another member. A member who is ineligible to re‐appointment to the Board by the foregoing term limit does not hold over until a successor is appointment. A member who is ineligible for re‐appointment by the foregoing term limit becomes eligible for reappointment to the same board for a term beginning two years after said member’s last term expired. e. Members of the Board serve without compensation. f. The Mayor, with the advice and consent of the City Council, shall appoint all Board members. Board members shall select their own chair. Each member appointed to the Board by the City shall be given a notice of appointment letter, which shall state the appointment, date of expiration, and shall bear the signature of the Mayor. All appointments shall clearly state that such appointment is made subject to all the provisions outlined in Ordinance 15‐07, Section 2‐97. Section 3: Officers The officers of the ROSWELL MUSEUM AND ART CENTER Board of Trustees shall be: Chair and Vice Chair. The Board shall elect from among themselves the preceding officers. 3 Chair: The Chair shall preside over all meetings, may serve as the chairman of all working groups, and appoint members to said working groups. The Chair may, at his/her discretion, appoint working group chairs. The authority of the Chair is equal to that of what may be referred to as the “President” of the Museum’s Board of Trustees in City Codes, including, but not limited to, Roswell City Code Sec. 2‐109(b) which states that the “president of the board” may accept gifts and donations on behalf of the Museum. Vice Chair: In the absence of the Chair or in the event of the Chair’s inability or refusal to act, the Vice Chair shall perform the duties of the Chair and when acting shall have all the powers of and be subject to all restrictions of the Chair. The Vice Chair shall perform such other duties as may be assigned by the Chair of the Board. The officers of the Board of Trustees shall be elected to a one (1) year term or until a successor has been duly elected. Officers shall be elected at the Annual Meeting of the Board in April. Any individual who fills an unexpired term as an officer shall remain eligible to serve an elected one (1) year term. A vacancy of the Vice Chair position because of resignation, removal, or otherwise may be filled as an appointment from the Chair for the remainder of the vacated officer’s term. Section 4: Working Groups Working Groups may be established by the Board to work on specific tasks, such as nominations, acquisitions, education, public membership, and long‐range planning. The working groups will be formed by volunteers or appointees of the Board, fewer than a quorum, as well as Museum staff and other community members with an assigned purpose and term limit. Section 5: Attendance and Removal of Board Members a. Attendance is required at all Board meetings. b. If a member appointed by the City fails to attend 75 percent of the meetings, including work sessions, in any 12‐month period, beginning April 1 through March 31, or is absent from three consecutive meetings, membership may be terminated automatically by the Board. c. If a Board member vacates office by nonattendance at official meetings, the chair shall give written notice to the Mayor. A replacement member shall then be appointed. If the board member who has vacated by nonattendance is the Chair, the removal process shall be conducted by the Vice Chair, or if the Vice Chair is unable to participate, by any other Board member. d. Any Board member may be removed by the Mayor with the concurrence of the Board in addition to any other method in this section. e. Any member of the Board of Trustees may be removed by the City Council by a majority vote and his/her successor appointed as in other cases of vacancies. f. Any member who is removed cannot reapply for membership for one year. 4  ARTICLE VI MEETINGS Section 1: Regular Meetings: a. Meetings of the Board of Trustees shall be held regularly at such date and time as the Board may prescribe in compliance with the New Mexico Open Meetings Act. Meetings shall be located at the Museum or other designated building accessible to the public. b. A majority of the Board members shall constitute a quorum for the transacting of business. c. The Annual Meeting of the Board of Trustees shall be held in April at which time the Board shall elect its officers. d. Meetings shall be conducted under the latest edition of Robert’s Rules of Order, or rules and regulations governing proceedings as may be adopted by the Board and approved by the Mayor and City Council. The approved rules and regulations must be filed with the City Clerk. Once filed, the adopted rules and regulations shall supersede the latest edition of Robert’s Rules of Order. Section 2: Notice of Meetings Notice of meetings shall be provided for public announcement and posting at City Hall not less than 72 hours prior to the meeting date. Section 3: Special Meetings Special meetings of the Board of Trustees may be called by the Chair or a quorum of the Board (six members). Notice of each special meeting shall be sent to all Board members in compliance with the New Mexico Open Meetings Act. Section 4: Quorum Six (6) members of the Board shall constitute a quorum, and no action of the Board shall be valid and binding except when taken at a regular or special meeting at which a quorum is present. The act of the majority of the Board at a meeting at which a quorum is present shall be the act of the full Board, except where otherwise provided by law. ARTICLE VII THE MUSEUM DIRECTOR Section 1: The Museum Director The Museum Director is an employee of the City of Roswell and is selected by the City Manager or appointed representative. The Museum Director shall be the administrative officer of the Museum. The Director reports to the Board of Trustees on matters involving policy revision and action, and serves as a consultant to the Board. The Director shall serve as an ex officio, non‐voting member of the Board of Trustees, and may be a member of and attend working group meetings, although attendance shall not be obligatory. 5  ARTICLE VIII FISCAL AND OPERATING YEAR Section 1: Fiscal and Operating Year The fiscal and operating year shall be July 1 through June 30. ARTICLE IX AMENDMENTS TO BY‐LAWS Section 1: Amendments to By‐laws These By‐laws may be altered, amended, or repealed, and new By‐laws may be adopted by an eight‐member, two‐ thirds majority vote by the Board of Trustees, if at least seven (7) days prior to such meeting, written notice is given of intention to alter, amend, repeal, or adopt new By‐laws at such meeting. Notice shall include a copy of current By‐laws and proposed changes. Revised and adopted by the RMAC Board of Trustees: March 19, 2007 January 22, 2018 6  ROSWELL MUSEUM 1011 N. Richardson Ave. Roswell, NM 88201 CODE OF ETHICS AND GUIDE FOR PROFESSIONAL PRACTICES MISSION The Roswell Museum and Art Center inspires discovery and creativity along with cultural understanding of the American Southwest and beyond. To achieve its mission, the Roswell Museum and Art Center preserves and interprets its collections of regional, modern, and contemporary art; the history of the American West; and the history of rocket science as evidenced in the work of Robert H. Goddard. The Museum cares for and interprets its collections and produces related exhibitions, education programs, and publications that expand understanding and appreciation of these unique community resources. VALUES Access, Connectedness, Discovery, Diversity, History, Relevance, Sense of Place, Stewardship PREFACE Museums are grounded in a tradition of service and stewardship. They are organized as public trusts, maintaining their collections and using their resources for public benefit. Museums—their governing authority, paid professional staff, and volunteers—must remain committed to and accountable for the proper care and management of their collections, and for the quality and nature of their scholarship, exhibitions, and programs. In fulfilling its mission, the Roswell Museum and Art Center (RMAC) acquires, in an ethical manner, works of art and historical artifacts of aesthetic, intellectual, and cultural significance, and adheres to the highest professional standards in the care and interpretation of these collections. Trust in the Museum is also reflected in the belief of donors that their gifts of art and historical materials are well cared for, and that their financial support is wisely spent in the furtherance of the Museum’s mission. As a non-profit institution, the RMAC complies with applicable local, state, and federal laws and international conventions, as well as specific legal standards governing trust responsibilities. The RMAC, and those responsible for its operation and well-being, must do more than simply avoid legal liability, but must also take affirmative steps to maintain institutional integrity and insure that individuals act legally and ethically. With the adoption of this Code of Ethics, the RMAC affirms its mission and values, ensures the prudent application of its resources, enhances its effectiveness, and maintains public confidence. The RMAC has enacted this Code of Ethics in recognition of its role as a community leader and steward of the public trust. This public trust status is reflected in the following: the United States government’s recognition of the RMAC as an educational institution worthy of tax-exempt status; 1 the belief shared by donors that their financial support is wisely spent in the furtherance of the Museum’s stated mission; and the efforts expended by RMAC Trustees, staff, interns, and volunteers in the furtherance of the Museum’s mission. RMAC maintains its public trust in its role as a preserver of our cultural heritage and in its presentation of artworks and cultural materials with accuracy, honesty, and sensitivity. SECTION ONE: CITY OF ROSWELL GOVERNANCE The City of Roswell holds legal and fiduciary responsibility for the protection and enhancement of the RMAC’s resources including its collections, related documentation, physical plant, staff, and financial assets. An advisory Board of Trustees ensures that all of these resources support the Museum’s mission, and that those who work for the benefit of the Museum understand and respect its mission and public trust responsibilities. Responsibility for daily decisions related to the Museum’s operation and management rests with the Director, who reports to the City of Roswell and the City-appointed Board of Trustees. MUSEUM DIRECTOR The Museum’s Director is hired by the City of Roswell in consultation with the Board of Trustees, and is delegated the authority to establish and implement policies; manage the daily operation of the Museum, including its committees; manage programs and staff; conform to the highest professional and ethical standards; and maintain the guidelines set forth by the City of Roswell Personnel Policy and other professional policies adopted by the Museum including this Code of Ethics. Adherence to and implementation of this Code of Ethics is under the purview of the Museum’s Director and the RMAC Board of Trustees. It is the role of the Director, with the support of the Board of Trustees, to safeguard and enhance the Museum’s assets; provide for the proper care and effective presentation of the collection; encourage professional development and intellectual growth of the staff; and foster a working environment that is based on equity and mutual respect. CITY OF ROSWELL/DIRECTOR RELATIONSHIP The Museum’s Director reports to the City of Roswell as his/her employer. The Director’s supervisor shall be the Assistant City Manager, or another supervisor duly appointed by the City of Roswell. The Director shall comply with all City policies and procedures. It is the obligation of the City of Roswell to review the performance of the Director in meeting City standards, established policy, budgetary guidelines, and the mission and goals of the Museum. STAFF STANDARDS Each RMAC staff member shall avoid conduct that would create any real, potential, or perceived conflict of interest with the interests of the Museum. Museum staff shall be dedicated to the high standards and disciplines of the profession. While they shall strive for professional excellence in their specialty, they shall also strive for cooperation with their colleagues and preservation of the team environment. 2 Employees of the RMAC bear great public responsibility and visibility. In all activities, Museum employees shall act with integrity and in accordance with the most stringent ethical principles of the profession, and in accordance with Museum policies and procedures. Employees shall never abuse their official positions or their contacts with the museum community, impair in any way the performance of their official duties, or bring discredit or embarrassment to the Museum or to the profession in any museum-related or personal activity. Employees are entitled and encouraged to engage in professional and personal activities that benefit the Museum, the profession, and the community. They are encouraged to volunteer for public service and professional organizations, and to engage in approved professional development activities that enhance knowledge and expertise, thus benefiting the Museum. Employment with the City of Roswell is considered the primary employment of all full-time employees. An employee shall not engage in outside employment unless he/she has completed an Outside Employment Request form and the request has been approved by the Museum Director supervisor and the City Manager. In any situation where a Museum employee works for another organization or an individual to provide independent curatorial, consulting, or other services, they shall disclose and seek permission for this form of employment from the Museum’s Director, conform with the City’s Personnel Policy, seek formal approval by the City of Roswell, and ensure that such work will not interfere with the performance of their Museum duties. (See Personnel Rules and Regulations) Employees shall not campaign, distribute literature, or solicit political contributions while on duty, wearing a City uniform, or using City equipment. Employees shall not designate themselves as representatives of the City at any political meeting or in any political publicity. An employee who chooses to run and/or campaign for elected office shall take annual leave or leave without pay if he/she wishes to campaign during working hours. An employee appointed or elected to public office shall retain City employment after appointment or election if the elected office is not incompatible with City employment under statutory definition. An employee shall not prohibit the right of another employee to have or express a political choice or commitment, nor shall an employee be prohibited from voting. (See Personnel Rules and Regulations) Because of their access to confidential matters and information, it is incumbent upon employees to be discrete and circumspect in all of their communications or actions in an effort to preserve the integrity of the Museum. This does not preclude public disclosure of information normally in the public domain, information that should be released in fulfilling the Museum’s public accountability, or disclosure of information in compliance with the Inspection of Public Records Act. Employees shall also exercise circumspection in referring members of the public to outside services and suppliers including appraisers, shippers, conservators, and fund raisers, providing, when possible, more than one qualified source or a generalized list to avoid the appearance of favoritism. Employees shall be particularly vigilant concerning their knowledge of Museum security procedures and shall never confide codes, offer keys, or other privileged materials to unauthorized individuals. Employees shall not use the Museum’s facilities, equipment, personnel, or services for any non- museum related activity without prior consent from the Museum’s Director. Employees shall not use collections for their personal benefit or non-museum related activity. 3  CONFLICT OF INTEREST – STAFF Employees shall not compete nor appear to compete with the Museum for objects that are appropriate for the collection, of priority need, and/or of rare availability. While the acquisition and owning of objects of the type collected by the Museum is not in itself unethical, should a conflict develop between the collecting concerns of the employee and the needs of the Museum, those of the Museum must prevail. The Museum shall have the right to purchase an object (related to the Museum’s collecting scope) that was acquired by an employee in competition with the Museum. The Museum’s option to purchase said object shall be exercised within 90 days of disclosure by the employee. Objects acquired by the employee through bequest or gift are exempt from the Museum’s right to acquire. Employees shall never act as dealers, for dealers, engage in the promotion of a dealer, be employed by a dealer, retain a financial interest directly or indirectly in a dealer, or accept personal discounts from dealers as a result of the employee’s position on the staff of the RMAC. Employees with potential conflict of interest concerns shall file a statement disclosing business, organizational, and family conflicts, or other circumstances and facts that may give rise to a conflict of interest. This statement shall be filed with the Director for review and consideration. Employees and their immediate families shall not acquire any object deaccessioned from the Museum’s permanent collection to ensure that no taint of self-interest or inside information clouds the deaccessioning process. GIFTS, FAVORS, DISCOUNTS AND OTHER DISPENSATION – STAFF Employees shall not accept gifts, favors, discounts, loans, or other forms of dispensation of significant value that might be offered in connection with their position. Payment for meals or similar compensations valued less than $25 may be accepted during the course of official museum business, shall not be used to influence decisions, and shall be promptly disclosed to the Director. SECTION TWO: BOARD OF TRUSTEES STANDARDS The Board of Trustees is an eleven member advisory group drawn from the community, nominated from within this body, and formally appointed by the Mayor of Roswell and City Council. Trustees may serve two consecutive four-year terms. A one year hiatus is necessary before re-appointment to the Board. Trustees owe a duty of loyalty to the RMAC and its mission, and shall work for the betterment of the institution as a whole. Trustees are responsible for the prudent oversight of the Museum’s general policies and professional standards in concert with the Museum’s Director and staff. Trustees are loyal to the purposes of the Museum and devote appropriate time to the affairs of the institution to ensure that their actions comply with its governing instruments, and all local, state, and federal laws. 4 In adopting policies or authorizing activities, Trustees shall ensure that no policy or activity jeopardizes the basic non-profit status of the Museum, nor reflects unfavorably upon the institution’s professional standards or public service mandate. Trustees shall act corporately, not as individuals, and not solely as advocates for particular museum activities, collection areas, or departments. All actions of the Trustees shall be undertaken as a Board or committee in conformance with By-laws and applicable policies. Trustees shall maintain in confidence information learned during the course of fulfilling their responsibilities when that information concerns the administration, or is of the type not generally available to the public. (This principal does not preclude public disclosure of information normally in the public domain, disclosure of information in compliance with the Inspection of Public Records Act, or information that should be released in fulfilling the Museum’s public accountability.) It will be considered a breach of confidence to share any privileged information with organizations or individuals outside the museum enterprise. Trustees shall keep confidential and leave intact all lists, records, and documents prepared and utilized in management and fund- raising efforts on behalf of the Museum. Trustees shall maintain a relationship with museum staff in which shared roles are recognized, and separate responsibilities are respected. BOARD OF TRUSTEES – DIRECTOR RELATIONSHIP A critical responsibility of the Board of Trustees derives from its relationship with the Museum’s Director in carrying out the mission, vision, and goals of the Museum. In concert with the City of Roswell, the Board of Trustees participates in the search and appointment of the Museum’s Director. Trustees shall act as a full board in recommending the appointment or dismissal of the Director. The relationship between the Director and the Board of Trustees shall reflect the primacy of the institution’s mission and goals over all other circumstances. The Director is the Museum’s chief executive officer and reports to and is accountable to the City of Roswell and the City-appointed Board of Trustees on all matters relating to museum operations including human, physical, and financial resources, and their management and stability. The Director may attend all meetings of the Board of Trustees, including ad hoc and standing committees, however, is exempt from attending Executive Committee sessions concerning the Director. The Director reports to the Board on all matters involving policy revision and action, and serves as a consultant to the Board on such matters. The Museum Director carries out all policies adopted by the Board of Trustees, adheres to the fiscal year budget approved by the Board and City Council, and seeks approval in all deviations from established policy and budgetary guidelines. In supporting the Director’s role to carry out the policies of the organization, the Board of Trustees shall abstain from acting on behalf of the Director without the Director’s prior knowledge and approval. The Board of Trustees may provide advice to the City of Roswell regarding the performance of the Director in meeting the Museum’s mission, standards, and organizational goals. 5  CONFLICT OF INTEREST – TRUSTEES Trustees shall conduct all activities, including those relating to persons or organizations of close association, in such a manner that no conflict, or the appearance of conflict, will arise between those interests and the policies, operations, and interests of the RMAC. Whenever a matter arises for action by the Board of Trustees involving conflict between the interests of the Museum and an outside or personal interest of a Trustee, or that of an associate or member of the Trustee’s family, that interest shall be disclosed and made a matter of record. In such cases where the Trustee is present when a vote is taken in connection with a matter of potential conflict of interest, the Trustee shall disclose the interest and abstain from voting on the issue. Trustees, as individuals having significant influence and responsibility in the acquisition of objects for the Museum’s collections, shall not compete nor appear to compete with the Museum for objects that are appropriate for the collection, of priority need, and/or of rare availability. While the acquisition and owning of objects of the type collected by the Museum is not in itself unethical, should a conflict develop between the collecting concerns of the Trustee and the needs of the Museum, those of the Museum must prevail. The Museum shall have the right to purchase an object (related to the Museum’s collecting scope) that was acquired by a Trustee in competition with the Museum. The Museum’s option to purchase said object shall be exercised within 90 days of disclosure by the Trustee. Objects acquired by Trustees through bequest or gift are exempt from the Museum’s right to acquire. Trustees shall never act as dealers, for dealers, engage in the promotion of a dealer, be employed by a dealer, retain a financial interest directly or indirectly in a dealer, or accept personal discounts from dealers as a result of the Trustee’s position on the Museum’s Board of Trustees. Trustees with potential conflict of interest concerns shall file a statement disclosing business, organizational, and family conflicts, or other circumstances and facts that may give rise to a conflict of interest. This statement shall be filed with the Board’s Executive Committee for review and consideration. Trustees and their immediate families shall not acquire any object deaccessioned from the Museum’s permanent collection to ensure that no taint of self-interest or inside information clouds the deaccessioning process. Trustees shall not use collections, or other items owned by the Museum, for their own personal benefit. Loans of art objects by Trustees can be of great benefit to the RMAC. However, it shall be acknowledged that any exhibition of such loans may enhance the object’s value, and great care shall be taken to exercise objectivity in keeping with the Museum’s mission. GIFTS, FAVORS, DISCOUNTS AND OTHER DISPENSATION – TRUSTEES Trustees shall not accept gifts, favors, discounts, loans, or other forms of dispensation of significant value that might be offered in connection with their position as a member of the Board of Trustees. Payment for meals or similar compensations valued less than $25 may be accepted while the Trustee is on official museum business, shall not be used to influence decisions made by the Trustee, and shall be promptly disclosed to the Executive Committee. 6  SECTION THREE: THE COLLECTION MANAGEMENT, MAINTENANCE, CONSERVATION The obligation of the RMAC to its collection is paramount. The Museum derives its central purpose and its service to the general public from its collections which are an essential part of the cultural fabric of Roswell, the State of New Mexico, and our Nation. The Museum’s stewardship of its collections entails the highest public trust and carries with it the presumption of rightful ownership, permanence, care, documentation, accessibility, and responsible disposal. The RMAC shall ensure that its collections support its mission and its public trust responsibilities. It is the ethical responsibility of the RMAC to ensure that the collections placed in its stewardship are protected, secure, unencumbered, cared for, preserved, monitored, and documented. The physical care of the collection and its accessibility shall be in keeping with professionally accepted standards and best practices. The RMAC maintains, evaluates, and periodically upgrades its Collections Management Policy and Procedures, Exhibitions Policy, Long-range Conservation Plan, Integrated Pest Management Policy, Emergency Policy and Procedures, Security Policy and Procedures, and shall adhere to professional guidelines set forth by the American Association of Museums for best practices in all of these areas. Qualified curatorial staff members shall prepare appraisals only for internal use within the Museum (i.e. for loan insurance valuations). Museum staff members are prohibited from appraising outside the jurisdiction of the Museum including recently donated objects for a donor’s income tax or estate needs. Individual donors and estates shall secure their own appraisals at their own expense. While the Board of Trustees and the City of Roswell bear final responsibility for the collection, the administrative and curatorial staff, with their professional associates, are best qualified to assess the pertinence of an object to the collection and the Museum’s mission. Only for clear and compelling reasons with supporting documentation shall an object be acquired, rejected, or disposed of against the advice of the Museum’s professional staff and the Acquisitions Committee. Subsequent to consideration and recommendation of the Acquisitions Committee, and formal approval by the Board of Trustees, objects accepted for the collection shall by properly documented, catalogued, integrated into the database system, conserved, stored, exhibited, and interpreted. All objects considered for acquisition and deaccesion shall be scrutinized in accordance with the Museum’s established policies for acquisition and deaccession. Collection objects, their documentation, and all other materials accrued or developed subsequent to acquisition are the property of the Museum. All scholarly material including interpretive notes, outlines, and illustrated materials produced by the Museum staff in the course of their normal duties, or produced by another person contracted by the Museum, are the property of the Museum. 7 Objects that no longer retain their physical integrity, authenticity, or usefulness in accordance with the Museum’s mission or educational mandate may be permanently removed from the collection through deaccession. (See Collections Management Policy and Procedures) ACCESS/AVAILABILITY OF COLLECTIONS AND RECORDS The public shall have reasonable access to the collections for study and research, however, there shall exist a balance between object preservation and object access. The RMAC shall attempt to honor legitimate requests for examination and release of documentation on its objects, however, the curatorial staff shall have the final determination with regard to access based on professional concerns regarding the safekeeping of collections and the availability of collection records that may be of sensitive or confidential nature. HUMAN REMAINS AND SACRED OBJECTS It is the responsibility of the RMAC to provide access to collections of human remains and sacred objects. The RMAC shall store, transport, and care for these objects in a manner that is acceptable to the profession and to peoples of various beliefs, and shall be willing to enter into negotiations for possible return of culturally sensitive materials. (see Collections Management Policy and Procedures) TRUTH IN PRESENTATION The RMAC is responsible for interpreting its collections with honesty and objectivity while also presenting the creator’s perspective and the object’s context as accurately and sensitively as possible. It is the responsibility of the curatorial staff to present current and accurate facts about an object insofar as they are known, and to integrate this information into the object’s history record. Intellectual honesty and objectivity in the presentation of objects shall be the duty of every professional at the RMAC. COMMERCIAL AND NON-COMMERCIAL USE Manufacture, reproduction, replication, and publication of RMAC collections for commercial, non- commercial, or marketing purposes shall be carried out in a manner that will neither discredit the integrity of the Museum nor trivialize or damage the integrity of the original object. Great care shall be taken to ensure the accuracy and high quality of manufacture of replicas or reproductions, and to identify them as reproductions. The RMAC shall ensure that copyright is not violated, and that those parties who might hold copyright for an object are consulted. SECTION FOUR: EXHIBITIONS The RMAC shall mount exhibitions that are consistent with its mission, vision, and values. The RMAC curatorial staff shall retain intellectual integrity and control over the exhibition. In considering loans for exhibitions, the RMAC curatorial staff shall examine a lender’s relationship to the Museum to determine if there is a conflict of interest in presenting materials owned by Trustees, staff, donors, or others that could reap benefit from their loans. 8 In considering loans for exhibitions, the RMAC curatorial staff, as temporary custodians, shall be aware of their ethical responsibilities with regard to provenance and unlawful appropriation issues, especially in relation to American Indian materials, antiquities from foreign countries, and Nazi-era materials. The RMAC shall not sell artists’ works in any exhibition, other than in publicly advertised fund- raising events where proceeds enhance the Acquisition or Conservation Funds. Such sales shall not come from deaccessioned items from the permanent collection. SECTION FIVE: FUNDRAISING PRACTICES AND GIFT ACCEPTANCE PRINCIPLES Fundraising is a vital component of the financial health of the RMAC—a process that requires a great deal of public interface, sensitivity, and confidentiality. Staff, Trustees, and volunteers involved in fundraising and solicitation shall comply with the Museum’s Gift Acceptance Policies and Guidelines and the Code of Principles and Standards of Professional Practice as adopted by the Association of Fundraising Professionals. The RMAC and the Roswell Museum and Art Center Foundation, a separate 509 (a) (3) organization, encourage the solicitation and acceptance of gifts that will help the Museum fulfill its mission and secure its growth. The following guidelines govern acceptance of gifts made in support of the RMAC. The Museum and Foundation may seek the advice of legal counsel in matters relating to acceptance of gifts when appropriate. No individual shall use his or her position at the RMAC for personal gain or to benefit another at the expense of the Museum. Where conflicts of interest arise—actual or perceived—the duty of loyalty to the Museum and its mission shall always be honored. All persons employed by the RMAC that contact prospective donors or are involved in fundraising activities shall be paid a salary or fixed wage and shall not receive commissions or any other form of remuneration that could give an employee a direct interest in any current or future gift to the RMAC. All prospective donors shall be strongly urged to seek the assistance of personal legal and financial advisors in matters relating to their gifts and the resulting tax and estate planning consequences. The RMAC shall accept unrestricted gifts and, in its discretion, gifts for specific programs and purposes. All final decisions on the restrictive nature of a gift shall be made by the Board of Trustees or the Roswell Museum and Art Center Foundation Board of Directors. Gifts of art or historical materials intended for the permanent collection are subject to approval by the Acquisitions Committee of the Board of Trustees. Gifts to the permanent collection shall be considered when they add value to the Museum, support its mission, and conform to the Acquisitions Policy. (See Collections Management Policy and Procedures) The Roswell Museum and Art Center Foundation shall consider and manage gifts of securities, real estate, remainder interests in property, life insurance policies, charitable remainder trusts, charitable lead trusts, retirement plan beneficiary designations, bequests, and life insurance beneficiary designations. (see Gift Acceptance Policies and Guidelines) As a general rule, all marketable securities shall be sold upon receipt unless otherwise directed by the Roswell Museum and Art Center Foundation Board of Directors. 9 Gifts of endowment may be made at any time to the Roswell Museum and Art Center Foundation. The corpus of an endowment shall be held and invested and distributions from the earnings shall be used for the general needs of the Museum as determined by the Foundation’s Board of Directors, or for a specific purpose as designated by the donor. It shall be the responsibility of the donor to secure an appraisal for tax purposes and secure separate legal counsel. SECTION SIX: CORPORATE/BUSINESS ASSOCIATIONS AND USE OF THE MUSEUM BRAND OR ASSETS Corporate partnerships and associations (which might include underwriting and sponsorship) are welcomed by the RMAC as long as such partnerships support the mission, vision, and values of the Museum, and do not place undue constraints or obligations on the Museum and its human, financial or physical assets. The RMAC reserves the right to deny or discontinue a corporate collaboration or association that violates the best interests of the Museum, its mission, vision, and values. Use of the RMAC name and brand by the corporate partner, or conversely use of the corporate partner’s name and brand by the Museum, shall be negotiated according to the above criteria, evaluated by the Board of Trustees and Director, and delineated in a formal contract prepared by the City of Roswell’s legal counsel. Approved use of the RMAC name and brand shall be consistent with the Museum’s brand identity standards. Use of images from the Museum’s collection by corporate partners shall be in accordance with copyright law, the RMAC Collections Management Policy and Procedures, and shall not violate artistic or cultural integrity. SECTION SEVEN: MUSEUM VOLUNTEERS Museum volunteer participation is a strong and vital tradition and is essential to RMAC operations. Museum staff and members of the Board of Trustees shall afford all volunteers the same respect as professional colleagues and associates, and willingly provide appropriate training and opportunities for their success and intellectual enrichment. Loyalty to the mission of the Museum and to the public it serves is the essence of museum work, whether paid or volunteer. Volunteers shall: Complete any orientation or training that is required of the position. Conduct himself/herself in accordance with the standards of conduct and ethics of the Museum. Obey all safety and security procedures, as well as general policies of the Museum. 10 Provide timely notification of absence from duties and/or resignation. Volunteers shall not: Receive compensation (fees, gifts, favors or other forms of compensation) for duties as a Museum volunteer. This restriction also applies to members of the volunteer’s immediate family. Violate the confidentiality of privileged information related to Museum activities, Museum collections, research, and staff activities. Use museum property or materials for personal gain. Engage in an outside activity that might result in a conflict of interest—actual, potential or perceived. Should there be a question, volunteers shall complete a disclosure form that lists personal or professional interests that might pose a conflict of interest. SECTION EIGHT: IMPLEMENTATION It shall be the obligation of RMAC staff and members of the Board of Trustees to implement the guidelines set forth in this document and to cooperate fully with any inquiries relating to potential violations of the Museum’s Code of Ethics. The ethical principles outlined in this Code of Ethics address issues that pertain to individuals in a variety of relationships with the RMAC, both paid and volunteer; trustee and employee. This document is meant as a guide to ethical conduct to ensure the Museum’s accountability as a public institution. From time to time, this document shall be reviewed and, if necessary, updated by the Board of Trustees, Museum staff, and City of Roswell legal counsel. Museums in the broadest sense, are institutions which hold possessions in trust for mankind and for the future welfare of the [human] race. Their value is in direct proportion to the service they render to the emotional and intellectual life of the people. —Code of Ethics for Museum Workers, American Association of Museums, 1925 The RMAC Code of Ethics was first adopted by the RMAC Board of Trustees in 1987, revisited and revised in 1994, revisited, revised and adopted on March 19, 2007, and revised on August 18, 2007. Sources: Code of Ethics for Museums, American Association of Museums, 1994. Code of Ethics: Roswell Museum and Art Center, San Jose Museum of Art, and Hood Museum of Art. Professional Code of Ethics, Museum News Reprint Package. Alan D.Ullberg with Patricia Ullberg, Museum Trusteeship, American Association of Museums, Washington, DC, 1961 Professional Practices in Art Museums, Association of Art Museum Directors, 2001. 11  JULY 2023 MONTHLY REPORT JUNE ATTENDANCE JUNE REVENUES 2023 2022 2021 2020 MUSEUM 1325 1405 199 0 2023 2022 2021 2020 EVENTS/PROGRAMS 337 472 145 0 ADMISSIONS 7,612 4721 6,753 CLASSES 278 161 350 0 CLASSES 2,885 7,598 323 0 PLANETARIUM 815 600 599 0 PLANETARIUM 7,205 2476 4,145 0 GROUP TOURS/VISITS 52 189 130 0 MEMBERSHIP 2,175 2010 1,375 1,270 FACILITY USE 40 324 135 289 FACILITY USE 0 250 450 0 OUTREACH 0 0 0 0 STORE 3,609 4255 6,590 0 VOLUNTEER VISITS 46 5 20 4 JUNE TOTALS 23,488 21,310 19,636 1,270 MUSEUM BUSINESS 45 16 26 0 YEAR TO DATE TOTALS 117,842 105,322 59,798 29,959 JUNE TOTALS 2,938 3,172 1,634 0 YEAR TO DATE TOTALS 14,482 16,671 4,012 5,408 JUNE ADMISSIONS AND PROGRAMMING MUSEUM ADMISSIONS VISITS for MONTH REVENUE for MONTH YEAR to DATE VISITS YEAR to DATE REVENUE Members Children 15 and under 56 248 228 1172 MEMBERS Adult Residents 43 301 277 1757 Adult Non-Residents Adult Combo Ticket 268 115 2720 978 1855 425 18010 3613 506 762 current active current active Seniors 217 1,526 1546 10829 memberships members Military 103 406 441 2667 5 13 Student (16+) 101 721 407 2597 FOR Museums for All 17 51 65 156 MONTH Senior Free Days 50 370 new memberships renewals Resident Free Day 11 272 NARM (free) Galleries Closed for Install, Admission Discounted 12 0 0 54 6 30 YEAR to DATE 41 new memberships 85 renewals Member Guest Pass 2 21 Store Only 20 69 VOLUNTEERS TOTALS 1,325 $7,612 7,211 $41,176 CLASSES SESSIONS for MONTH STUDENTS ATTENDANCE Clay Open Studio - - 194 Kids Throwing on the Wheel 7 12 84 TOTAL - 278 EVENTS/PROGRAMS OCCURRENCES for MONTH ATTENDEES PARTNERSHIP Pedro Reyes Film and Discussion Giovanni String Quartet 1 1 14 23 SITE Santa Fe RSO and RMAC Foundation FOR MONTH 239 volunteer hours 46 volunteer visits Alien Crazy Hair Salon 1 110 RMAC Foundation 165 Second Saturday Art Activity 1 84 RMAC Foundation Second Saturday Planetarium Show Sew Crafty 1 5 64 10 YEAR to DATE 499 volunteer hours volunteer visits Tabletop Game Day 1 16 Yoga 1 10 5,202 Ukulele Saturdays 1 6 FACEBOOK TOTAL 337 FOLLOWERS 1,397 PLANETARIUM SHOWS for MONTH ATTENDEES INSTAGRAM Planetarium General Shows 56 623 FOLLOWERS Laser Shows 4 192 484 TOTAL 815 E-NEWSLETTER SUBSCRIBERS TOURS/GROUP VISITS GRADE STUDENTS ADULTS GALLERIES PLANETARIUM Little Rock (6/15) 49 3 X TOTALS 49 3 - 1  ACTIVITIES & HIGHLIGHTS BARELA EXHIBITION CHALK THE WALK BUILDING RENOVATIONS AND REPAIRS The exhibition Patrociño Barela: I Stand On My Chalk the Walk, a popular sidewalk chalk art The Planetarium dome HVAC unit, which was Own Feet explores Barela’s short, but prolific, contest that has been held intermittently at on order for more than a year and out for close career transforming wood into abstract the Museum since 2006, will be a standalone to 2 years, was finished being installed on sculptures, touching on both spiritual and event this year during September 9th’s Second July 11. The ductwork is being evaluated to secular themes. In addition to work from the Saturday. Artists, as individuals or teams, kids determine if improvements should be made. Roswell Museum’s collection, the Albuquerque and adults, will draw with provided chalk Museum, the Harwood Museum of Art in Taos, pastel in designated squares in front of the During the heat of June and July, 4 HVAC and the National Hispanic Cultural Center in Museum along the Spring River Trail from 8 a.m. Units were out or not fully functioning and are Albuquerque have loaned additional items - 1 p.m. Squares can be reserved for $10-$15 in need of replacement. The units cover the for the exhibition., which will run August 12 and scholarships and a free draw area will be auditorium, offices, Entry Gallery, Founders through February 11. provided. Registration and details are online. Gallery, Museum Store, bathrooms and public hallways. RECENT DONATION HOLIDAY ARTISAN MARKET CALL Staff picked up the remaining items of a total A call for artists and craftspeople in New ITB 23-025 Roswell Museum Flooring of 146 works of art donated by Barbara and Ray Mexico and surrounding states for the 2023 Replacement was awarded to Waide Graham of Albuquerque in early July. Staff will Holiday Artisan Market has been extended Construction LLC during the July 13 City continue to process (accession) the items in to September 8 from the original August 4 Council Meeting (9-0). The project will update the coming weeks including condition reports, to allow for further submissions. Presented and repair flooring in public spaces to improve written and photographic documentation, in partnership with the Pecos Valley Potters air quality, accessibility, maintenance, and and housing. The generous donation includes Guild, the Market is a juried art exhibit, sale appearance. The project is estimated to artists representing New Mexico and the and fundraiser held at the Roswell Museum require 4 months between July and October region, some of which were not previously representing up to 50 regional artists. The event to complete, during which portions of in the collection, allowing for expanded will run from November 10 - December 31. the museum will be under construction. exhibition opportunities for the Museum. Depending on degree of access, museum MUSEUM DAY ROSWELL admissions will be reduced. The auditorium will PLANETARIUM NEWS be used for storage during the renovation and The first Museum Day Roswell will take place will be unavailable for meetings and events at Movies Under the Moon, an outdoor free on Saturday, September 16 from 10 am to 5 pm which time Museum Board of Trustee Meetings summer movie program that takes place in collaboration with all 6 other museums in will take place in a classroom. outside the planetarium, will screen The Iron the community. The event aims to encourage Giant on July 28. The event is sponsored by the visitation to area museums with free admission, A major water leak from a broken pipe is under RMAC Foundation. A model rocket camp will be tours, drawings, a passport activity and other repair on the northeast side of the building. The held in July for children in grades 3 through 6. venue-specific activities including a flight wall of a women’s restroom is being opened to simulator at the Walker Aviation Museum. conduct the repair and the pair of restrooms The Planetarium is participating in a 5-year will be closed until work is completed. Aside lease program for film subscriptions that will UFO FESTIVAL REVIEW from necessary damage caused by the repair, allow up to 4 full-dome films to be shown per Attendance for museum activities during the nothing was seemingly damaged by the water, year under the agreement. 2023 UFO Festival were lower compared to the which collected in a closet and the courtyard. 2022 anniversary year. However, an Alien Crazy GRATTON WORKSHOPS Hair Salon, was a popular addition on Saturday Ongoing: A one-day workshop with El Paso-based artist morning of the festival. • The audio system in the auditorium is Dina Perlasca will take place on Saturday, malfunctioning and the system is in need August 5. Inspired by her current exhibition 2023 Attendance: Museum Galleries: 371 of repairs and updates. Campos de Fuerza / Force Fields, participants Laser Shows: 795 (out of 1152, 12 shows) • The design of the entrance fountains will explore personal concepts around the idea *String Quartet: 24 (out of 75) are under evaluation to determine if of “force fields,” or protection systems, that *Crazy Hair Salon: 79 (out of 60) modifications can be made. They are TOTAL: 1,269 preserve your family, culture and traditions. currently not running. Participants will work on a collaborative mural 2023 Museum Revenues: with mixed media. Admissions: $1,909 Laser Shows: $11,666 Store Sales: $1,373 An anticipated workshop with woodcarver TOTAL: $14,948 Stan Peterson, scheduled for September, was 2022 Attendance: cancelled due to unforeseen circumstances and Museum: 684 will potentially be rescheduled for 2024. Laser Shows: 958 (out of 960, 10 shows) Retro Films: 157 (out of 192, 2 films) Gratton Workshop funding is provided by the *Happy Hour: 42 (out of expected 75) *String Quartet: 82 (out of 75) RMAC Foundation through funds contributed TOTAL: 1,923 by Lorene Johnson Gratton, a long-time museum member and Roswell resident, in 2022 Revenues: Admissions: $4,352 support of learning opportunities for adults. Laser Shows: $13,942 *RMAC Foundation- Participants pay a sliding scale fee, based on Retro Films: $1,516 sponsored activities for what they can afford. Store Sales: $1,702 which ticket revenues TOTAL: $21,512 helped cover expenses.