Roswell Museum Board of Trustees

ROSWELL MUSEUM MINUTES OF THE BOARD OF TRUSTEES MEETING Monday, October 23, 2023 at 4:00 p.m. 1011 N. Richardson Ave. Roswell, NM 88201 DRAFT DOCUMENT Notice of this meeting was given to the public in compliance with Sections 10-15-1 through 10-15-4, NMSA 1978 and Resolution 23-40. For the Record: Meeting is being streamed live for the public through GoToMeeting. There was no public on GoTo Meeting. A. CALL TO ORDER Board Chair West called the meeting of the Board of Trustees to order at 4:02 p.m. B. ROLL CALL The meeting of the Board of Trustees convened with members Kate Huebner, Elisa Begueria, Lindsay Mayo Fincher, Tim Hartwick, Jane Avery Gray, Valli West, Lorrina Segovia, Anne Baker, and Kay Cargill Jenkins being present. A quorum was established with member Nina Leacock being absent. Staff present: Caroline Brooks, Executive Director, Aaron Wilder, Curator of Collections and Exhibitions & Amber Smith, Operation Manager. Community members present: Cindy Torres, Roswell Museum and Center Foundation ACTION ITEMS C. APPROVAL OF AGENDA Member Jenkins motioned to approve the agenda. Member Huebner was the second. A voice vote was unanimous, the motion passed 9-0, with member Leacock being absent. D. Approval of the September 18, 2023 meeting minutes Member Hartwick motioned to approve the September 18, 2023, meeting minutes. Member Baker was the second. A voice vote was unanimous, and the motion passed 9-0, with member Leacock being absent. E. Discussion and consider approval of updates to Collections Management Policy Member Huebner motioned to approve the updates to Collections Management Policy. Member Fincher was the second. A voice vote was unanimous, and the motion passed 9-0, with member Leacock being absent. F. Discussion and consider approval of updates to Collections Plan Member Jenkins motioned to approval of updates to Collections Plan. Member Huebner was the second. A voice vote was unanimous, and the motion passed 09-0, with members Leacock being absent. G. Discussion and make recommendations for the 2023-2028 Strategic Plan Member Jenkins motioned to table the Discussion and make recommendation for the 2023-2028 Strategic Plan until next board meeting. Member Baker was the second. A voice vote was unanimous, and the motion passed 9-0, with member Leacock being absent. H. Discussion and consider approval of donation by Wendell Ott of 8 artworks by artists Felipe Archuleta, Howard Cook, Raymond Jonson, Barbara Latham, and Bruce Lowney Member Baker motioned to approve the donation by Wendell Ott of 8 artworks by artists Felipe Archuleta, Howard Cook, Raymond Jonson, Barbara Latham, and Bruce Lowney. Member Hartwick was the second. A voice vote was unanimous, and the motion passed 9-0, with member Leacock being absent. I. Discussion and consider approval of donation by Aria Finch of 3 Bruce Lowney prints Member Segovia motioned to approve the donation by Aria Finch of 3 Bruce Lowney prints. Member Hartwick was the second. A voice vote was unanimous, and the motion passed 9-0, with member Leacock being absent. J. Discussion and consider approval of acquisition of a print by Juana Estrada Hernández through a purchase and donation by the RMAC Foundation Member Huebner motioned to approve the acquisition of a print by Juana Estrada Hernández through a purchase and donation by the RMAC Foundation. Member Baker was the second. A voice vote was unanimous, and the motion passed 9-0, with member Leacock being absent. K. Discussion and consider approval of acquisition of a print by Juana Estrada Hernández through a purchase and donation by Kay Jenkins Member Huebner motioned to approve the of acquisition of a print by Juana Estrada Hernández through a purchase and donation by Kay Jenkins. Member Baker was the second. A voice vote was unanimous, and the motion passed 9-0, with member Leacock being absent. INFORMATION ONLY ITEMS L. BOT Nominee Status Director Brooks informed the board the nomination for Jenny Flowers has not officially been approved by City Council. M. Flooring Renovation Updates Director Brooks informed the board the flooring renovation has finished in Paul Horgan Gallery and in Entry Gallery. The flooring is going to start in Patricia Gaylord Anderson Gallery begging of November. N. Director’s Report Director Brooks informed the board the Flooring renovation has started. The first galley to be renovated was Horgan, which has new hardwood flooring. The contractor is currently working on Entry Gallery, which is the most difficult gallery due to the ramp. The areas which are still needing to be done are PGA Gallery, Aston, Hunter Gallery, and Basset Auditorium. The Holiday Artisan Market 2023 market includes work by 30 regional artists in ceramics, painting, prints, sculpture, fiber art, photography, glass, jewelry, and woodworking and metal. The Market will kick off with a ticketed opening night party on Friday, November 10 from 5-9 pm with food, drink, music by Ted Schooley, and a silent auction. The sale will continue from November 11-December 31. Roswell Artist-in-Residence Jess Johnson is a New Zealand-born artist whose artwork is drawn from her interests in science fiction, comics, technology, architecture, and the concept of world- building her opening is Friday, November 17, from 5:30-7pm. The first annual Museum Day Roswell took place on Saturday, September 16 and was presented in collaboration with all 6 other museums in the community. The event was a rousing success with more than 650 participants. The 4th annual Roswell Science and Art Festival took place on Saturday, October 14 at the Roswell Convention Center. The event kicked off with the annular solar eclipse watch party, which was attended by NASA researchers who helped provide outreach about the eclipse, along with Goddard Planetarium staff and volunteers, as well as information on their climate research. Approximately 2000 people attended the eclipse watch party and the event overall attracted approximately 3,000 people. O. RMAC Foundation Report Cindy informed the board the foundation fall fundraiser sold out. The Breakfast at Tiffany event was a success and the feedback has been positive. The foundation is working on the spring fundraiser. P. Chair’s Remarks and Board Announcements None. Q. Public Comment None. R. Adjourn Member Baker motioned to adjourn. Member Fincher was the second. A voice vote was unanimous, and the motion passed 9-0, with member Leacock being absent. The meeting adjourned at 5:33 p.m.