Roswell Museum Board of Trustees

BOARD OF TRUSTEES MEETING AGENDA Monday, January 22, 2024 at 4:00 p.m. 1011 N. Richardson Ave. Roswell, NM 88201 Members: Jane Avery Gray, Anne Baker, Elisa Begueria, Kay Cargill Jenkins, Lindsay Mayo Fincher, Tim Hartwick, Kate Huebner, Nina Leacock, Lorrina Segovia, and Valli West. City Council Liaison: Appointment vacant RMAC Staff Coordinator: Caroline Brooks, Museum Director RMAC Foundation: Cindy Torrez, Executive Director A. Call to Order B. Roll Call ACTION ITEMS: C. Approval of Agenda D. Approval of the November 20, 2023 meeting minutes INFORMATION ONLY ITEMS: E. Board Vacancy Status Update F. Flooring Renovation Status Update G. Reaccreditation Status Update H. Director’s Report I. RMAC Foundation Report J. Chair’s Remarks and Board Announcements K. Public Comment L. Adjourn Notice of this meeting has been given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978 and Resolution 23-40. NOTICE OF POTENTIAL QUORUM – A quorum of the City Council may or may not attend, but there will not be debate by the City Council, and no action will be taken. If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact Human Resources at 575-624-6700 at least one week prior to the meeting or as soon as possible. Public documents, including the agenda and minutes, can be provided in various accessible formats. Please contact the City Clerk at 575-624-6700 if a summary or other type of accessible format is needed. Printed and posted: Friday, January 19, 2024 TO ATTEND THE BOARD MEETING BY GO TO MEETING January Museum BOT Meeting Jan 22, 2024, 4:00 – 5:30 PM (America/Denver) Please join my meeting from your computer, tablet or smartphone. https://meet.goto.com/430818461 You can also dial in using your phone. Access Code: 430-818-461 United States: +1 (571) 317-3112 Get the app now and be ready when your first meeting starts: https://meet.goto.com/install  ROSWELL MUSEUM MINUTES OF THE BOARD OF TRUSTEES MEETING Monday, November 20, 2023 at 4:00 p.m. 1011 N. Richardson Ave. Roswell, NM 88201 DRAFT DOCUMENT REGULAR MEETING AT 4:04 p.m. Notice of this meeting was given to the public in compliance with Sections 10-15-1 through 10-15-4, NMSA 1978 and Resolution 23-40. For the Record: Meeting is being streamed live for the public through GoToMeeting. There was no public on GoTo Meeting. A. CALL TO ORDER Board Chair West called the meeting of the Board of Trustees to order at 4:04 p.m. B. ROLL CALL The meeting of the Board of Trustees convened with members Elisa Begueria, Lindsay Mayo Fincher, Jane Avery Gray, Valli West, Lorrina Segovia, Nina Leacock and Kay Cargill Jenkins being present. A quorum was established with members Tim Hartwick, Anne Baker and Kate Huebner being absent. Staff present: Caroline Brooks, Executive Director, Aaron Wilder, Curator of Collections and Exhibitions & Cloe Medrano, Registrar. Community members present: Cindy Torres, Roswell Museum and Center Foundation, and Merilyn Couzer ACTION ITEMS C. APPROVAL OF AGENDA Member Jenkins motioned to approve the agenda. Member Segovia was the second. A voice vote was unanimous, the motion passed 7-0, with members Hartwick, Baker, and Huebner being absent. D. Approval of the October 23, 2023 meeting minutes Member Jenkins motioned to approve the October 23, 2023, meeting minutes. Member Gray was the second. A voice vote was unanimous, and the motion passed 7-0, with members Hartwick, Baker, and Huebner being absent. E. Discussion and consider approval of 2024 Board of Trustee meeting dates Member Fincher motioned to approve the 2024 Board of Trustee meeting dates. Member Begueria, was the second. A voice vote was unanimous, and the motion passed 7-0, with members Hartwick, Baker, and Huebner being absent. F. Discussion and consider approval of establishing Renovation Working Group Member Fincher motioned to approve the establishing Renovation Working Group. Member Segovia was the second. A voice vote was unanimous, and the motion passed 7-0, with members Hartwick, Baker, and Huebner being absent. G. Discussion and consider approval of loaning Jerry West's Residue of Conquest to the Amarillo Museum of Art for an exhibition honoring collector Ray Graham, taking place January 20-March 24, 2024 Member Leacock motioned to approve the loaning of Jerry West's Residue of Conquest to the Amarillo Museum of Art for an exhibition honoring collector Ray Graham, taking place January 20-March 24, 2024. Member Fincher Baker was the second. A voice vote was unanimous, and the motion passed 7-0, with members Hartwick, Baker, and Huebner being absent. H. Discussion and consider approval of the 2023-2028 Strategic Plan Member Gray motioned to approve the 2023-2028 Strategic Plan. Member Leacock was the second A voice vote was unanimous, and the motion passed 7-0, with members Hartwick, Baker, and Huebner being absent. INFORMATION ONLY ITEMS I. BOT Nominee Status Update Director Brooks informed the board nominee, Jeni McCrea Flower, will be presented to City Council at the December board meeting. J. Renovation Updates Director Brooks informed the board the Museum recently received a state appropriation in the amount of $638,000 to allow for the completion of the move of the museum store, update of the museum’s lobby and facade, and flooring improvements. The Patricia Gaylord Anderson Gallery is the current having new flooring installed. FOR THE RECORD: Tim Hartwick arrived at 4:39 p.m. K. Director’s Report Director Brooks informed the board the flooring renovation in the Entry Gallery is mostly complete with transition strips yet to be added. The contractor, Waide Construction, has started demolition of the museum’s largest gallery, the Patricia Gaylord Anderson Gallery, by removing the temporary walls and floor decking. The joists have been reinforced and new decking (which replaces the particle board decking) is being installed. Roswell Artist-in-Residence Jess Johnson is a New Zealand-born artist whose artwork is drawn from her interests in science fiction, comics, technology, architecture, and the concept of world-building. Her exhibition, titled Honk if you don’t exist, opened with a film screening of XYZZY in the Goddard Planetarium. The Holiday Artisan Market 2023 market is currently open includes work by 31 regional artists in ceramics, painting, prints, sculpture, fiber art, photography, glass, jewelry, and woodworking and metal. The museum will hold a festive Second Saturday, on Saturday, December 9 from 10 am to 2 pm with cookies, a hot chocolate bar, holiday crafts, music by Ted Schooley, and a visit from Santa L. RMAC Foundation Report Director Torres informed the board the foundation is currently planning the spring fundraiser, with the theme most likely being New Orleans, Bourdon Street. M. Chair’s Remarks and Board Announcements None. N. Public Comment Director Brooks informed everyone former board member Bill Sider has passed away. O. Adjourn Member Fincher motioned to adjourn. Member Begueria was the second. A voice vote was unanimous, and the motion passed 8-0, with members Baker and Huebner being absent. The meeting adjourned at 5:09 p.m.  DECEMBER 2023 MONTHLY REPORT NOVEMBER ATTENDANCE NOVEMBER REVENUES 2023 2022 2021 2020 MUSEUM 1084 844 718 101 2023 2022 2021 2020 EVENTS/PROGRAMS 246 202 179 0 ADMISSIONS 1884 2,906 3731 CLASSES 178 204 241 0 CLASSES 4584 1,493 1,159 0 PLANETARIUM 184 247 284 0 PLANETARIUM 184 980 957 0 GROUP TOURS/VISITS 158 234 88 10 MEMBERSHIP 900 1,170 1320 1,615 FACILITY USE 216 494 152 398 FACILITY USE 0 1,000 0 0 OUTREACH 0 0 0 15 STORE 2057 2,237 3,686 592 VOLUNTEER VISITS 10 95 12 16 NOVEMBER TOTALS 10,214 9,786 10,853 2,207 MUSEUM BUSINESS 53 74 140 YEAR TO DATE TOTALS 199,578 196,620 149,483 37,163 NOVEMBER TOTALS 2,129 2,394 1,814 540 YEAR TO DATE TOTALS 35,003 33,275 17,068 6,383 NOVEMBER ADMISSIONS AND PROGRAMMING MUSEUM ADMISSIONS VISITS for MONTH REVENUE for MONTH YEAR to DATE VISITS YEAR to DATE REVENUE Members Children 15 and under 42 129 408 2109 MEMBERS Adult Residents 18 96 378 2520 Adult Non-Residents Adult Combo Ticket 230 0 1200 0 2850 558 26270 4743 519 750 current active current active Seniors 94 486 2171 14545 memberships members Military 11 55 635 4367 8 13 Student (16+) 9 47 532 3661 FOR Museums for All 0 0 100 300 MONTH Senior Free Days 42 617 new memberships renewals Resident Free Day 49 452 NARM (free) Galleries Closed for Renovation/ Install, Admission Waived 8 263 0 88 2262 6885 YEAR to DATE 68 new memberships 162 renewals Member Guest Pass 2 27 Store/Artisan Market Only 187 379 VOLUNTEERS TOTALS 1084 $1884 13,787 $66,021 CLASSES SESSIONS for MONTH STUDENTS ATTENDANCE Adult Clay 2 25 50 Clay Open Studio - 128 TOTAL 25 178 EVENTS/PROGRAMS RAiR Lecture and Reception OCCURRENCES for MONTH 1 ATTENDEES 80 PARTNERSHIP RMAC Foundation FOR MONTH 10 volunteer hours 10 volunteer visits Second Saturday Art Activity 1 98 RMAC Foundation 1953 454 Second Saturday Planetarium Show 1 41 YEAR Tabletop Game Day 1 6 to DATE Yoga 2 15 volunteer hours volunteer visits Sew Crafty 2 6 TOTAL 246 PLANETARIUM SHOWS for MONTH ATTENDEES 5,415 FACEBOOK FOLLOWERS Planetarium General Shows 60 184 TOTAL 387 1,534 INSTAGRAM FOLLOWERS TOURS/GROUP VISITS GRADE STUDENTS ADULTS GALLERIES PLANETARIUM 498 Military Heights K 65 7 X Sidney Gutierrez 5 20 4 X E-NEWSLETTER SUBSCRIBERS Monterrey 5 59 3 X TOTALS 144 14 3  ACTIVITIES & HIGHLIGHTS HOLIDAY ARTISAN MARKET particle board decking) was installed. The Holiday Artisan Market is a As with the two prior galleries, it is fundraiser, show and sale presented by receing white oak hardwood to match the Roswell Museum and Pecos Valley the museum’s original flooring in the Potters Guild in support of the regional Founders Gallery. arts community and the RMAC Foundation. The 2023 market includes The Museum Flooring Replacement work by 31 regional artists in ceramics, Project will update and repair flooring painting, prints, sculpture, fiber art, in public spaces to improve air quality, photography, glass, jewelry, and accessibility, maintenance, and woodworking and metal in a range of appearance. The project is estimated prices starting as low as $10. The sale to be completed around February. will continue through December 31. Depending on degree of impact Admission is free to the Market. (noise, smell, closed spaces), museum admissions are reduced at times. HOLIDAY OPEN HOUSE Three HVAC units will be installed in The museum held a festive Second January to replace old, broken units in Saturday and open house on Saturday, the Entry Gallery, Auditorium, Museum December 9 from 10 am to 2 pm with Store and nearby offices and hallways. cookies, a hot chocolate bar, holiday crafts, music by Ted Schooley, and a visit from Santa. RAiR FILM SCREENING Roswell Artist-in-Residence Jess Johnson is a New Zealand-born artist whose artwork is drawn from her interests in science fiction, comics, technology, architecture, and the concept of world-building. As part of her exhibition, Honk if you don’t exist, she is screening the film XYZZY, created by Johnson and her longtime collaborator Simon Ward, in the Goddard Planetarium at 3 pm in the month of December. Her exhibition will continue through December 31. STAFF The Museum Store Clerk position is currently in the the hiring process. BUILDING RENOVATIONS AND REPAIRS The flooring renovation in the Entry Gallery is mostly complete with transition strips yet to be added. Presently, hardwood flooring is being laid in the Patricia Gaylord Anderson Gallery. The joists have been reinforced and new decking (which replaces the  JANUARY 2024 MONTHLY REPORT DECEMBER ATTENDANCE DECEMBER REVENUES 2023 2022 2021 2020 MUSEUM 1123 1308 1355 234 2023 2022 2021 2020 EVENTS/PROGRAMS 196 256 384 0 ADMISSIONS 2,315 4,638 4,518 CLASSES 82 131 61 0 CLASSES 1,598 3,550 2,006 0 PLANETARIUM 112 186 355 0 PLANETARIUM 420 672 1,356 0 GROUP TOURS/VISITS 105 229 55 0 MEMBERSHIP 690 740 2,050 2,380 FACILITY USE 0 52 0 0 FACILITY USE 0 0 0 0 OUTREACH 0 0 0 0 STORE 3,169 5,535 6,933 2,641 VOLUNTEER VISITS 5 7 11 22 DECEMBER TOTALS 8,192 15,135 16,863 5,021 MUSEUM BUSINESS 46 42 171 YEAR TO DATE TOTALS 207,766 205,574 166,346 42,184 DECEMBER TOTALS 1,669 2,211 2,392 256 YEAR TO DATE TOTALS 35,003 35,486 19,460 6,613 DECEMBER ADMISSIONS AND PROGRAMMING MUSEUM ADMISSIONS VISITS for MONTH REVENUE for MONTH YEAR to DATE VISITS YEAR to DATE REVENUE Members Children 15 and under 35 146 443 2255 MEMBERS Adult Residents 7 35 385 2555 Adult Non-Residents Adult Combo Ticket 375 0 1875 0 3225 558 28145 4743 375 530 current active current active Seniors 42 210 2213 14755 memberships members Military 34 170 669 4537 2 13 Student (16+) 0 47 532 3708 FOR Museums for All 0 0 100 300 MONTH Senior Free Days 35 652 0 new memberships renewals Resident Free Day 126 578 0 NARM (free) Galleries Closed for Renovation/ Install, Admission Waived 0 150 0 88 2412 0 6885 YEAR to DATE 68 new memberships 162 renewals Member Guest Pass 2 29 0 Store/Artisan Market Only 152 531 0 VOLUNTEERS TOTALS 1123 $2315 14,910 $68,336 CLASSES SESSIONS for MONTH STUDENTS ATTENDANCE Clay Open Studio - - 82 TOTAL 82 EVENTS/PROGRAMS OCCURRENCES for MONTH ATTENDEES PARTNERSHIP Holiday Open House/Second Saturday Second Saturday Planetarium Show 1 1 144 31 RMAC Foundation FOR MONTH 5 volunteer hours 5 volunteer visits Tabletop Game Day 1 6 1958 459 Yoga 1 15 196 YEAR TOTAL to DATE volunteer hours volunteer visits PLANETARIUM SHOWS for MONTH ATTENDEES 5,436 Planetarium General Shows 42 112 FACEBOOK TOTAL 112 FOLLOWERS TOURS/GROUP VISITS Mountaion View GRADE 3 STUDENTS 53 ADULTS 3 GALLERIES X PLANETARIUM X 1,550 INSTAGRAM FOLLOWERS Dexter 7 45 4 X X TOTALS 98 7 2 2 498 E-NEWSLETTER SUBSCRIBERS  ACTIVITIES & HIGHLIGHTS HOLIDAY ARTISAN MARKET begin soon to address the final phase WRAP UP of the project, which is to plan and The Holiday Artisan Market ran construct a Family Discovery Gallery in November 10 through December 31 the soon-to-be vacated old museum and included work by 31 regional store space. artists. Sales totaled $33,000 with $20,168 going to the participating The flooring renovation in the Entry artists and the remainder to the RMAC Gallery is mostly complete. Temporary Foundation for support of the event transition strips were installed on the and museum programming. The north side of the gallery and will be Holiday Artisan Market is an annual removed with the integration of the fundraiser, show and sale presented by terrazzo. The Patricia Gaylord Anderson the Roswell Museum and Pecos Valley Gallery hardwood installation is also Potters Guild in support of the regional complete and the gallery is receiving arts community and the RMAC new paint before it is reinstalled. Foundation. A call for artists for the 2024 Market will open in mid-March. The Hunter Gallery floor replacement will start in January along with RAiR EXHIBITION OPENING the auditorium, the hallway and ann haeyoung is an artist and writer planetarium lobby. who tells stories about technology, labor, and the future. In her exhibition, The Museum Flooring Replacement haeyoung examines the myth of terra Project is updating and repairing nullius, a legal term denoting land that flooring in public spaces to improve air is unclaimed or belonging to noone, quality, accessibility, maintenance, and through three types of locations: the appearance. The project is estimated mine, the radio telescope, and the to be complete around the end of optical telescope. Her exhibition opens February. Depending on degree of with an artist talk and reception on impact (noise, smell, closed spaces), January 19 and will continue through museum admissions are reduced at March 3. times. STAFF Three HVAC units were craned in place on January 16 and will be installed for The Museum Store Clerk position is operation by the end of the month. currently in the hiring process. They are replacing old, broken units in the Entry Gallery, Auditorium, Museum BUILDING RENOVATIONS AND Store and nearby offices and hallways. REPAIRS Additional state funds are being With the addition of state sought through an Infrastructure appropriation funds in November, Capital Improvement Plan request quotes are being gathered for the to replace an additional 4 units and installation of epoxy terrazzo flooring to install an electrical subpanel for 5 for interior corridors on the north and HVAC units. south sides of the building. A bid process will commence in a few weeks to spend the remaining state appropriations from awards given in 2021, 2022, and 2023 for museum improvements to move the store and update the lobby. Fundraising will also