Roswell Public Library Board of Trustees

ROSWELL PUBLIC LIBRARY BOARD OF TRUSTEES MEETING 4:00 p.m. February 28, 2013 Bondurant Room MEMBERS PRESENT: Marna Hunt, Judy Armstrong, Elizabeth Shamas, Linda Madrid, Patti Bristol and Edward David MEMBERS ABSENT: Magil Duran OTHERS PRESENT: Barbara Patterson, City Attorney; Savino Sanchez, City Council Library Liaison; Betty Long, Library Director; and Kay Carrasco, Recording Secretary CALL TO ORDER: Marna Hunt, President, called the meeting to order at 4:02 p.m. Members present noted. A quorum was present. MINUTES: Ms. Hunt asked if there were any corrections or additions to the minutes of the January 24, 2013 meeting. Dr. Armstrong noted a mis-spelled word, no other changes. Dr. Armstrong then moved to approve the minutes as corrected, seconded by Ms. Shamas, and the motion passed. DIRECTOR’S REPORT: Director Betty Long presented her written report, noting that February had been a fairly quiet month; in addition to her written report, Ms. Long addressed other matters: • The City’s mid-year budget process is complete and the library received the funding to cover both the shortfall from the now-completed building repairs estimate and the proposed maintenance item of flushing out the pipes of the heating system. • The staff is working on the National Library Week plans. There are many good ideas to choose from, though plans are not yet finalized. • Ms. Long read a note sent by a patron that was highly complimentary to several staff members. It’s always wonderful to hear good things!  • Ms. Long handed out copies of a very funny article concerning toilet paper rationing at the Trenton, New Jersey library, where apparently theft of paper from the restrooms was an expensive problem. SUMMER MEETINGS: Ms. Hunt explained that the Board typically does not meet in the months of June, July and August, unless there is a specific and urgent issue to address. Ms. Shamas moved to suspend the meetings for those months, with the understanding that special meetings might be called if deemed necessary. Ms. Bristol seconded. The motion passed. OTHER BUSINESS: Ms. Long noted that the Board had recently reviewed and revised all of the Board policies and none needed to be further revised from the Library’s perspective, though Board members could of course ask questions or request a review whenever they wished. Ms. Long wanted to know if the Board would like her to choose 2 or 3 of the policies to go over at each Board meeting as a way to keep members continually informed and reminded of library policies. Ms. Shamas thought that would be helpful and after some discussion, there was a consensus that this was a good idea and Ms. Long agreed to begin doing so. The board will be informed before each meeting which policies will be brought that month so that they may read and review them ahead of time. ADJOURN- MENT: The meeting was adjourned by Ms. Hunt at 4:20pm. NEXT MEETING: March 28, 2013, at 4:00 p.m. in the Bondurant Room. Marna Hunt, President Kay Carrasco, Recording Secretary