Roswell Public Library Board of Trustees

ROSWELL PUBLIC LIBRARY BOARD OF TRUSTEES MEETING 4:00 p.m. April 24, 2014 Bondurant Room MEMBERS PRESENT: Marna Hunt, Linda Madrid, Judy Armstrong, Patti Bristol, Lewie Montgomery, and Michelle Hembree MEMBERS ABSENT: Magil Duran OTHERS PRESENT: Betty Long, Library Director, Jeanine Corn Best, City Council Liaison, retiring members Elizabeth Shamas and Ed David, and Kay Carrasco, Recording Secretary. CALL TO ORDER: Marna Hunt, President, called the meeting to order at 4:00 p.m. Members present were noted, proper quorum was met. INTRODUCTIONS: Ms. Hunt introduced and welcomed new Board members Michelle Hembree and Lewie Montgomery. MINUTES: Ms. Hunt asked if there were any corrections or additions to the minutes of the March 27th meeting; there were none. Dr. Armstrong moved that the minutes be accepted, Ms. Madrid seconded, and the motion passed. Ms. Hunt then asked if there were corrections or additions to the special meeting of April 1st. Dr. Armstrong gave the correct spelling of Janet Macaluso’s name; no further corrections. Dr. Armstrong moved to accept the minutes as corrected, Ms. Madrid seconded, and the motion passed. DIRECTOR’S REPORT: In addition to her written report Betty Long, Library Director, reported that the major news was that the contract for HVAC engineering (system design) has been signed. Following approval of the design work, bidding will open for the actual system replacement. Ms. Long showed one of the Summer Reading t-shirts, which has the theme “Fizz, Boom, READ!”. She told about our posting a challenge on the Library’s facebook page today, asking patrons how many shirts they still  had from previous years—and within an hour, a patron had posted a photo of all six! Summer Reading will launch June 1st and have plenty of exciting elements, including a helicopter; some returning favorites such as the dairy cow; and several popular entertainers. Ms. Hunt then explained the other materials included in the packet for the new Board members: the calendar of events and value of services. NOMINATIONS COMMITTEE: Dr. Armstrong reported for the Nominations Committee the slate of officers for 2014-2015, as follows: President, Marna Hunt; Vice President, Magil Duran; and Secretary, Linda Madrid. Dr. Armstrong moved to accept the report and the motion passed. Voting will take place May 22nd. MEETING DATES: Ms. Hunt explained for the new members that the Board normally votes to suspend meetings in June, July, August, November and December, although should an urgent issue arise, a special meeting could be called. Dr. Armstrong moved that instead of voting on the matter twice every year that the Board make it a permanent practice, unless it is voted to change that schedule. Ms. Madrid seconded, and the motion passed. SPECIAL PRESENTATIONS: Ms. Hunt thanked the two retiring Board members, Elizabeth Shamas and Ed David, for their dedication and service to the Library. She gave each a card signed by all Board members, and explained that the two books on the nearby table had been purchased for the Library in their honor (“Kipling Abroad” and “Tales from the Sidelines.”) Mr. David and Ms. Shamas expressed their appreciation. ADJOURN- MENT: Meeting was adjourned by Ms. Hunt at 4:25 pm, and punch and cake were served. NEXT MEETING: May 22, 2014 at 4:00 p.m. Marna Hunt, President Kay Carrasco, Recording Secretary