Roswell Public Library Board of Trustees

ROSWELL PUBLIC LIBRARY BOARD OF TRUSTEES MEETING 4:00 p.m. October 23, 2014 Bondurant Room MEMBERS PRESENT: Marna Hunt, Lewie Montgomery, and Linda Madrid. Patti Bristol arrived at 4:13. MEMBERS ABSENT: Judy Armstrong, Michelle Hembree, and Magil Duran. OTHERS PRESENT: Matthew Gormley, Librarian, and Kay Carrasco, Recording Secretary. CALL TO ORDER: Marna Hunt, President, called the meeting to order at 4:03 p.m. Members present were noted and at the start of the meeting, there was not a quorum. Ms. Hunt announced that the Board would proceed with permitted reports and discussion, but that no actions could be taken unless and until a quorum was present. DIRECTOR’S REPORT: Betty Long, Library Director, was attending the NMLA convention in Ruidoso; in her absence, Adult Librarian Matthew Gormley delivered her written report. In addition to the written material, Mr. Gormley reported on the “5 Years in the Future” wish list that was begun at the RMAC Block Party earlier in October: Some of the suggestions were to add more parking, organize more book clubs, eliminate fines, install stronger wifi, and add a coffee house. We continue to get new suggestions, as the bulletin board is now installed near the self-checks. Several sidewalks have developed lifted edges, probably from tree roots, that are a tripping hazard. We now have the purchase order for repairs, but no ETA on a start date. The new HVAC system installation should begin earlier than first estimated, as the equipment build-out time was shortened. We hope that the work will begin in early to mid-November and be completed by the end of that month. However, those dates are not firm at this point.  Mr. Gormley reported on recent programming. The Kilted Man, a traditional Celtic singer, was very successful, with attendance of over 70 persons. The classes offered to the public, most recently on use of databases, are usually well-attended and patrons are appreciative. The Library staff has been utilizing online webinars for training and continuing education opportunities. COMMITTEE REPORT: Lewie Montgomery handed out a written report of the committee’s work to develop a solution to overflow attendance at summer program events. In addition to his written report, Mr. Montgomery added that a suggested closed-circuit system to broadcast from the Bondurant Room to the Malone Room might not be very expensive; further research is needed. In the matter of roped stanchions or queue dividers, Mr. Gormley reported that Ms. Long had done some research on costs. Metal stanchions would be around $1400. She is looking into less expensive options, but noted that in any case, this method would only hold about 80 persons in queue in the limited lobby area, well less than the 150 persons that the Fire Marshall gave as the room’s maximum capacity, and there are concerns about having adequate storage capacity for them when not in use. MINUTES: With the arrival of Patti Bristol, the Board was at quorum. At this time, Ms. Hunt called for approval of the minutes of the September 25th meeting. There were no corrections or additions. Ms. Bristol moved and Ms. Madrid seconded the motion, and it passed. OTHER: Ms. Hunt reminded the Board members to continue to “talk up” the GO Bond B, which will greatly benefit all libraries, and to encourage others to vote YES on the issue. Ms. Hunt noted that the Friends have been placing ads in the newspaper in support of Bond B and that the Books Again bookstore puts a brochure in every bag of books sold. No other business was brought before the Board. ADJOURN- MENT: The meeting was adjourned by Ms. Hunt at 4:28 pm. NEXT MEETING: January 22, 2015 at 4:00 p.m. Marna Hunt, President Kay Carrasco, Recording Secretary