Roswell Public Library Board of Trustees

Roswell Public Library Board January 28, 2016 at 4:00pm Bondurant Room at Roswell Public Library 301 N. Pennsylvania Avenue Board President: Magil Duran Board Members: Judy Armstrong, Patti Bristol, Michelle Hembree, Marna Hunt, Linda Madrid, and Lewie Montgomery Staff Coordinator: Betty Long Call to Order The regular meeting of the Roswell Public Library Board was called to order at 4:00pm by President Magil Duran. Roll Call Members present: Judy Armstrong, Patti Bristol, Magil Duran, Michelle Hembree, Marna Hunt, Linda Madrid, and Lewie Montgomery. Staff present: Betty Long, Library Director, and Kay Carrasco, Recording Secretary. Approval of Agenda Dr. Armstrong moved to approve the agenda as presented. Ms. Hembree seconded. A voice vote was unanimous and the motion passed. Approval of the Minutes 1. Mr. Montgomery moved to approve the October 22, 2015 Board meeting minutes as presented. Ms. Hunt seconded. A voice vote was unanimous and the motion passed. Non-Action Items 2. Director’s Report In addition to her written report, Ms. Long updated the board on the planned repair of the roof: We have been told that the contractors will start “in February,” but without a specific date yet; in getting ready for the completion of the roof, we have had Facilities Maintenance begin to estimate replacing the many damaged ceiling tiles and insulation, and painting of water-damaged walls. The staff plans a celebration on the day that all the receptacles can morph from water receptacles back into trash cans!  Operation Blackout is the name we’ve assigned to the project of upgrading to fiber optic, set to begin the week of February 22nd. ALL network-dependent operations will be offline that week (and it could extend into the following week), which will impact every department. The staff has been working hard to anticipate how to handle the outage, and if and where we might have work- arounds, but major disruption simply can’t be avoided. Looking beyond that, we anticipate that the gain in speed and reliability will be worth the pain of the change-over. The City is still in the Tier One budget constraints. Although December figures look positive, just that one month of gain doesn’t clear the previous five months of loss of revenue. We had to replace two exterior security cameras in November due to theft, and one of those replacements has now been stolen. Facilities Maintenance is looking into a way to install the next camera to make it much harder to access, and these cameras will now be marked (by engraving) as property of the library, which we hope will also be a deterrent. The first Coloring for Adults program was very enthusiastically received and we have scheduled another on February 9th. This may turn out to be a regular and ongoing offering; we will continue to evaluate it. During spring break we have scheduled a multi-day MakerSpace event, to be presented by “The Parachute Factory” from Highlands University through a grant from the State Library. There will be several projects patrons can work on so that there are age-appropriate activities for all. Finally, plans for the 110th anniversary of the library on April 2nd are shaping up. Our featured guest speaker will be Anne Hillerman (Tony Hillerman’s daughter, who is continuing his book series). There will be refreshments, a photo booth, entertainment, a mayoral proclamation, and we hope to have a commemorative pin as well. 3. Review of Library Policies a. Material Selection Policy: No changes were made other than the correction of a mis-spelling that Dr. Armstrong pointed out. b. Noise Policy: After some discussion, no changes were suggested. Regular Items (Action Items) 4. Changes to Library Rules Rule 7. After some discussion, the consensus of the board was to interpret the smoking ban as including a ban on e-cigarettes. Rule 4. Dr. Armstrong proposed eliminating the final sentence RE not returning A/V materials in the book drop, as the new book drop allows it.  Rule 13. After discussion, no changes were proposed. Rule 16. Ms. Long explained that the expanded definition of banned weapons was included after consultation with the City Attorney. Rule 18. This is a new rule banning the use of the library’s public bathrooms for bathing, washing clothes, shaving, or other personal hygiene activities. Dr. Armstrong moved that the above changes and additions be approved; Ms. Hembree seconded, and the motion passed by unanimous voice vote. Other Business (Non-Action) There was no further business before the board. Public Participation on Non-Agenda Items There were no public comments. Adjourn Mr. Montgomery moved and Ms. Bristol seconded that the board adjourn. A voice vote was unanimous and the motion passed. The meeting was adjourned at 4:40pm. Next Meeting: February 25, 2016 _____________________________________________ Magil Duran, President