Roswell Public Library Board of Trustees

Roswell Public Library Board September 22, 2016 at 4:00pm Bondurant Room at Roswell Public Library 301 N. Pennsylvania Avenue Board President: Magil Duran Board Members: Judy Armstrong, Patti Bristol, Michelle Hembree, Linda Madrid, Lewie Montgomery, and Alyssa Rogers Staff Coordinator: Matthew Gormley Call to Order The regular meeting of the Roswell Public Library Board was called to order at 4:00pm by President Magil Duran. Roll Call Members present: Magil Duran, Judy Armstrong, Patti Bristol, Michelle Hembree, Linda Madrid, Lewie Montgomery, and Alyssa Rogers. Absent: None. Staff present: Matthew Gormley, Interim Library Director, and Kay Carrasco, Recording Secretary. Approval of Agenda Mr. Duran called for approval of the agenda. Dr. Armstrong moved to approve; Mr. Montgomery seconded, and the motion passed by unanimous voice vote. Approval of the Minutes Ms. Carrasco pointed out a recording error, that Dr. Armstrong had not been included in the members present for the May 26 meeting. Dr. Armstrong moved the error be corrected; Ms. Hembree seconded, and the motion passed. Dr. Armstrong then moved that the minutes be accepted as corrected; Ms. Hembree seconded, and the motion passed by voice vote. Non-Action Items Interim Director’s Report: In addition to his written report, Mr. Gormley reported on some updates and additions. The New Mexico State Library, through a grant, provided to the children’s department a new Learning Station computer, loaded with learning games for ages 6-12 and limited internet access. The City IT staff migrated our circulation functions from our own server to the Sirsi-Dynix cloud server, which should make it easier for them to monitor, update and maintain. Our website was overhauled and updated, and linked to the City’s main webpage; it looks quite a bit different and for the most part, works. Asked for an update on how the new roof is performing, Mr. Gormley reported that in some of the very heavy storms we’ve had, there have been some relatively minor leaks. The roof is still under warranty, and the roofers have been prompt in addressing and fixing the leaks. Mr. Gormley then did a new board member orientation, which included a brief history of the library, some highlights of moves and expansions, and a powerpoint with photos to introduce all current library staff. Regular Items (Action Items) Staff Social Networking Policy: On recommendation of library staff, wording was added to reflect current social networking usage. Following a brief discussion, Dr. Armstrong moved that the policy be modified to reflect that change; Ms. Rogers seconded, and the motion passed by unanimous voice vote. Ms. Carrasco reminded the board members that we have now updated all the policies in this cycle and that the board manuals should now be updated as well. She offered to do that by the next meeting and several manuals were turned in, as well as replacement copies requested for some that had been misplaced. Other Business (Non-Action) There were no public comments, and no further business brought before the board. Adjournment Dr. Armstrong moved that the meeting be adjourned. Mr. Montgomery seconded. The motion passed by unanimous voice vote and the meeting adjourned at 4:27pm. Next Meeting: October 27, 2016 ____________________________ Magil Duran, President