Roswell Public Library Board of Trustees

Roswell Public Library Board of Trustees Minutes for the May 17, 2018 Meeting Roswell Public Library Administrative Meeting Room Notice of this meeting was given to the public in compliance with Section 10-15-1 through 10-15-4 NMSA 1978 and Resolution 17-49. The meeting was convened at 4:15 p.m. with Member Lewie Montgomery presiding and members Patti Bristol, Linda Madrid, Alyssa Rogers, City Liaison Councilor Angela Moore and Enid Costley, Library Director, being present, and Michelle Hembree and Judy Armstrong being absent. Ms. Costley welcomed Claire Gutierrez, Head of the Children’s Department, who presented information on the upcoming Summer Reading Program. Mr. Montgomery called for the approval of the agenda for the May 17, 2018 Roswell Public Library Board of Trustees meeting to include: the minutes for the April 26 meeting, regular items as follows (Library Director’s Report, Roswell Public Library Board Application, Fines and Fee Policy, Procedure for requesting a sign language interpreter for Library sponsored events, and Summer Food Program), informational items as follows (Summer Reading Program, and Building Improvements). Ms. Madrid moved, and Ms. Bristol seconded. A voice vote was unanimous, and the motion passed 4-0 with Michelle Hembree and Judy Armstrong being absent. Mr. Montgomery called for the approval of the minutes of the March meeting as presented. Ms. Madrid moved, and Ms. Rogers seconded. A voice vote was unanimous, and the motion passed 4-0 with Michelle Hembree and Patti Bristol being absent. REGULAR ITEMS Library Director’s Report Three articles written by library staff were included. Costley also updated the Board on a grant application to the New Mexico Humanities Foundation that Matthew Gromley is working on. No action was taken. Roswell Public Library Board Application There are currently four positions open for the Library Board of Trustees. Applications from Mr. Montgomery and Ms. Betty Hanson have been received by the Clerk’s Office. Ms. Bristol’s application will be submitted. We hope to have a full board at the next board meeting. No action was taken. Library Fines and Fee Policy Copy of the attached Fines and Fee Policy was reviewed by the Board. There was a discussion on loan periods; it was noted that the loan period for books was now three weeks. A question was raised if audiobooks might be extended to three weeks also. Ms. Costley will report back to the board about audiobook loans. A discussion followed on a possible grace period so that items that were returned after the library closed or before the library opens might not be considered overdue. Ms. Costley will also report back to the board on this issue. A motion was made by Ms. Madrid and seconded by Ms. Bristol to approve the Fines and Fee Policy. A voice vote was unanimous, and the motion passed 4-0 with Michelle Hembree and Judy Armstrong being absent. The Fine and Fee Policy will be sent for review by to the Roswell City Finance Committee or Roswell City General Services Committee. Procedure for Sign Language Interpreter for Library Sponsored Events A copy of the attached Sign Language Interpreters Procedure Number LB001 was reviewed by the Board. A motion was made by Ms. Madrid and seconded by Ms. Rogers to approve the procedure. A voice vote was unanimous, and the motion passed 4-0 with Michelle Hembree and Judy Armstrong being absent. Board members noted that Eastern New Mexico University offers sign language services to students and also offers a course in sign language. In the past, the Adult Center offered a Sign Language course. Summer Food Program Library Board discussed ways the Library might participate in the Summer Food Program. No action was taken. INFORMATIONAL ITEMS Summer Reading Program Board members complimented Library staff on a robust summer reading program. Building Improvements Ms. Costley reported that work has begun on the new library security system. Public Comment No public comment. Adjourn The meeting was adjourned at 4:53 p.m.