Roswell Public Library Board of Trustees

Roswell Public Library Board of Trustees Held at the Roswell Public Library Southeast Meeting Room January 23, 2020 at 4:04 p.m. Notice of this meeting was given to the public in compliance with NMSA 1978, Sections 10-15-1 through 10-15-4 and Resolution 19-37. This meeting convened at 4:04 p.m. with Board President Alyssa Rogers presiding, and members Patti Bristol, Betty Hanson, Mel Loucks, Janice Dunnahoo, Jennifer Cole, Councilor Angela Moore, Enid Costley, Library Director, and Lorena Borunda, Library Administrative Assistant being present. President Rogers called for the approval of the agenda for the January 23, 2020 Roswell Public Library Board of Trustees meeting to include the minutes for the October 24, 2019 meeting and regular items as follows (Discussion and approval of Library Strategic Plan, Martha Cowan Boellner Trust, Roswell Big Read, and Library Director’s Report), informational items as follows (Building Improvements and Service Improvements). Member Loucks motioned to move, and Member Bristol seconded. A voice vote was unanimous, and the motion passed 7-0. Informational Items 1. Building Improvements. In addition to the written report, Enid Costley, Library Director shared the following: The shelving, for the fiction and nonfiction collections, have been repaired and stabilized. Tasia Ramage, the artist contracted to paint a koi pond on the floor of the children’s area, is recovering from surgery. She will begin working on the koi pond soon. Enid Costley, Library Director, talked about the issues with the public restrooms. In an effort to resolve some of the issues, backpacks are no longer allowed in the restrooms. Signs have been posted to this effect. There was a discussion on locking the bathrooms at closing times. This and bathroom upgrades will be further discussed with city staff. 2. Service Improvements. In addition to the written report Enid Costley, Library Director, shared the following:  The General Services Committee approved the mobile service unit be put on the next City Council agenda. Enid Costley, Library Director, presented the board with her dream outdoor learning area. There is a $65,000 in major donations that might be used for this project. The library received a $2,000 Library Census Equity Fund grant from the American Library Association to help pay for the printing of 3,000 Census coloring books. The Roswell Independent School District will distribute the coloring books. New Business 3. Discussion and approval of the Library Strategic Plan. Enid Costley, Library Director, clarified that if the Strategic Plan is approved by the Library Board today it will still go to the General Services Committee and City Council for approval. Member Hanson motioned to approve the Library Strategic Plan and Addendum with grammar corrections, Member Dunnahoo seconded. A voice vote was unanimous, and the motion passed 7-0. 4. Discussion and approval of the Martha Cowan Boellner Trust. Copies of the Trustee’s Deed and the October 22, 1985 Library Board Minutes were reviewed and discussed. No action taken. 5. Discussion and approval of support letter for Roswell Big Read. Eastern New Mexico University Roswell will be applying for a National Endowment for the Arts Big Read Grant. Many activities are being planned throughout the community. Member Loucks moved to approve the Library’s participation in the Roswell Big Read project, Member Cole seconded. A voice vote was unanimous, and the motion passed 7-0. 6. Library Director’s Report. In addition to the written report, Enid Costley, Library Director shared the following: Enid Costley provided a review of personnel vacancies, and job positions. Members and staff expressed concern and questioned if such a turnover is normal for the library. Enid Costley, Library Director, reported retirement, illness, and jobs with more pay contributing to the turnover. Marcos Nava, Executive Director, Roswell Hispano Chamber of Commerce has expressed interest in the Library Board.  The Library is doing a Roswell Reads Winter Reading program with bingo cards. The bingo card and a complimentary prize coffee mug was handed out to all board members. Other bingo prizes include a notebook and pen, and backpacks. Enid Costley, Library Director, announced she has been accepted into New Mexico Leadership Roswell, and asked to change the Roswell Library Board of Trustees meeting to February 20, 2020. President Rogers may or may not attend due to a deposition. The Library is in the process of applying for E-rate for discount in internet service and for equipment for the mobile library vehicle. The equipment will allow the mobile library unit to have mobile internet service. Public Comment No public attendance. Adjourn The meeting adjourned at 5:32 p.m.