Roswell Public Library Board of Trustees

Roswell Public Library Board of Trustees Held at the Roswell Public Library Bondurant Room September 28, 2023 Notice of this meeting has been given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978 and Resolution 23-40. This meeting convened at 4:17 p.m. with Member Marcos Nava presiding, and Member Jennifer Cole being present; with Members Adrienne Marley, Brittany Belding and Janice Dunnahoo joining by phone and Member Alyssa Rogers being absent. Library Staff Present: Enid Costley, Library Director. Guests Presents: Terri Harbor, Roswell Daily Record Member Adrienne Marley motioned for the approval of the agenda for the September 23, 2023 Regular Board Meeting of the Roswell Public Library. Member Jennifer Cole seconded. A voice vote was unanimous and the motion passed 5-0 with Members Adrienne Marley, Brittany Belding and Janice Dunnahoo joining by phone and Member Alyssa Rogers being absent. Member Adrienne Marley motioned for the approval of the minutes of the May 25, 2023 meeting of the Roswell Public Library Board of Trustees. Member Jennifer Cole seconded. A voice vote was unanimous and the motion passed 5-0 with Members Adrienne Marley, Brittany Belding and Janice Dunnahoo joining by phone and Member Alyssa Marley being absent. Non-Action Items (Information items) 1. Building Improvement update a. Replacing Flooring: New flooring in the public computer area has been completed. This improvement was paid with donated funds. b. Roof Repair and Roof Maintenance: The roof has been worked on, but often times when one spot is repaired another leak appears. A during recent rain storm a new leak appeared in the Adult Nonfiction collection, and then the computer area (but not on the new carpet). The Facilities Department staff patched the roof. We are working on creating a purchase order with RoofCare for roof maintenance. c. HVAC system: We are working with Facilities Department on the heating and cooling system for the library. Current Facilities Department staff has to manually turn on the cooling system. Our purchase of portable heating and cooling units were put to use sooner than expected. d. Brick Fundraiser: The Library is working with the Roswell Library Foundation on the commentative brick fundraiser project for the Play and Learn Area.  Letters were mailed to adults who have a library card. A brick sells for $125 each with an option to purchase a mini brick for $10. We allow three lines of text with 20 spaces on each line. The bricks are nutmeg and engraved with upper and lower case, black lettering. The lettering is smooth so dirt does not embed in the lettering. Logos owned by the vendor are available at no cost The Library Foundation has an estimated cost for installation and there is no shipping cost. The bricks will be installed on the west and north sides of the library in the sand areas. The purchase of the installed brick is tax exempt. e. Land and Mineral Rights of Property in Eddy County: After doing more research, which included contacting the Eddy County Assessor’s office, we learned the property was Deeded to the City of Roswell on August 17, 1998. On August 18, 1998 the City of Roswell deeded the property to the Roswell Library Foundation who later on the same day (August 18, 1998) sold the property to the Nearby Exploration Company for $18,235.68. It should be noted that the mission of the Roswell Library Foundation is to support the Roswell Public Library. 2. Service Improvements a. Makerspace: Katelyn Turner, STEM Instructor, is in the process of converting the southeast meeting room into a makerspace. A makerspace is a room set aside for collaborative work. This includes making, learning and exploring. The Roswell Public Library makerspace includes two 3D printers, a Glowforge, Cricut Maker, green screen, Littlebits, Strawbees, sewing machine and serger. We also purchased moveable tables, chairs and stools. We hope to have the Makerspace completed in November. b. Charlie Cart: Rocio Ortiz, Youth Services Librarian, is heading up the Charlie Cart Project. The Charlie Cart is a portable kitchen with oven, hot plate, pots, blender, sink with portable water, kitchen tools and flatware. The concept of the Charlie Cart is to teach math, science and culture through food. We hope to have the first program with the Charlie Cart in November. c. Baby Changing Tables: Changing tables have been installed in restrooms in the children’s area. d. Meeting Room Improvements: We will be using General Obligation Bond B Funds to make improvements to the meeting room or Bondurant Room. We have the large screen televisions installed; we are waiting for the sound system. e. Roswell Room: We have repurposed a study room into a Roswell Room that includes the Roswell Daily Record on microfilm, a microfilm/microfiche reader, Roswell City Directories and various books and paper materials related to Roswell. Although the project is not quite done, we expect the project to be completed in October. f. Library Public Computers: The public computers were removed from the library before the new carpet was installed for a security audit and upgrade. The computers will be returned a few at a time once the upgrades are completed. 3. Green Estate: The property located at 928 Davidson Drive was sold on July 31, 2023 for $80,000. The Roswell Public paid closing costs equaling to $7,045.99. Leaving cash from the sale equaling $72,954.01 New Business (Action items) 4. Discussion and consider for approval use of funds for the Play and Learn Area. A motion was made by Adrienne Marley to use at least $100,000 of the funds the library has received from gifts, and sale of properties for the Play and Learn Area and to explore with Roswell City Council the possibilities of putting funds into a CD to earn additional funds for the Play and Learn Area. Member Jennifer Cole seconded. A voice vote was unanimous and the motion passed 5-0 with Members Adrienne Marley, Brittany Belding and Janice Dunnahoo joining by phone and Member Alyssa Rogers being absent. 5. Discussion and consider for approval a gaming area in the Young Adult Area: Members of the Library Board of Trustees shared both pro and cons for creating a gaming area in the Young Adult Area or hosting gaming programs in the library. No action was taken. Library Staff Reports 6. Library Director’s Report In addition to the written reports. Information was shared about the Piñata Festival, held September 8-10 outside of the Chaves County Courthouse, including that the Library Staff had a table at the Piñata Festival. The table was located near the main stage where the United State Post Office unveiled four new piñata stamps as part of First Day Issue Dedication Ceremony. Library Staff also helped the public create two types of piñatas. The library hosted a Hispanic Heritage Celebration on September 23. The event included food, crafts, music and dance from Spain, Mexico, the Caribbean and Central and South America. Unfortunately, the event conflicted with an Arts and Craft Show, the Chili and Cheese Festival and a High School event. The library will be handing out free protective eye wear on October 13 and 14 for the Annular Solar Eclipse on October 14. The library held a “sun versus the moon” STEM program and each participant created a mask to safely view the Annular Solar Eclipse. Public Participation on Agenda Items Suggested that the when the Roswell Room is completed there is a dedication ceremony- possibly around an event in Roswell. It was noted that Billy the Kid Day was held in August. Suggested using the Charlie Cart to teach people to use food shelf items to make tasty meals. Adjourn The meeting adjourned at 5:20 p.m.