City Council

City of Round Rock Meeting Minutes - Final City Council Regular Meeting Thursday, October 9, 2014 CALL REGULAR SESSION TO ORDER – 7:00 P.M. Mayor McGraw called the meeting to order at 7:04 p.m. ROLL CALL Present: 7 - Mayor Alan McGraw Mayor Pro-Tem George White Councilmember Craig Morgan Councilmember Joe Clifford Councilmember John Moman Councilmember Will Peckham Councilmember Kris Whitfield Absent: 0 PLEDGES OF ALLEGIANCE Mayor McGraw led the following Pledges of Allegiance: United States and Texas. CITIZEN COMMUNICATION There were no citizens wishing to speak at this council meeting. PROCLAMATIONS, STAFF RECOGNITION AND SPECIAL PRESENTATIONS: E.1 2014-1813 Consider proclaiming October 2014 as White Cane Month in the City of Round Rock. CONSENT AGENDA: Approval of the Consent Agenda A motion was made by Councilmember Whitfield , seconded by Councilmember Peckham, to approve the Consent Agenda. The motion carried by the following vote: Page 1 City Council Meeting Minutes - Final October 9, 2014 Aye: 7- Mayor McGraw Mayor Pro-Tem White Councilmember Morgan Councilmember Clifford Councilmember Moman Councilmember Peckham Councilmember Whitfield Nay: 0 Absent: 0 F.1 2014-1891 Consider approval of the minutes for the September 25, 2014 City Council meeting. The Minutes were approved under the consent agenda. F.2 2014-1844 Consider a resolution authorizing the Mayor to execute "Orthoimagery Interlocal Contract for GeoMap 2015 Work Order 4784-9 Orthophoto" with CAPCOG. This Resolution was approved under the consent agenda. F.3 2014-1845 Consider a resolution authorizing the Mayor to execute a "Small Municipal and County Government Enterprise License Agreement" with Environmental Systems Research Institute, Inc. (ESRI). This Resolution was approved under the consent agenda. F.4 2014-1872 Consider a resolution approving the FY 2014-2015 Parks Improvement and Acquisition Fund Budget. This Resolution was approved under the consent agenda. F.5 2014-1874 Consider a resolution authorizing the Mayor to execute “Amendment One to Interlocal Cooperation Agreement for the Austin Regional Intelligence Center (ARIC)” and “Amendment One to Interlocal Cooperation Agreement for Sustainment Funding for the Austin Regional Intelligence Center (ARIC)” to add additional Partner Agencies to the Agreements. This Resolution was approved under the consent agenda. RESOLUTIONS: Page 2 City Council Meeting Minutes - Final October 9, 2014 G.1 2014-1770 Consider a resolution authorizing the Mayor to execute an Agreement for Professional Consulting Services and a Work Made for Hire Agreement with Arsenal Advertising, LLC. Nancy Yawn, CVB Director introduced Arsenal who presented to the City Council a report on what had been done during the last fiscal year. A motion was made by Councilmember Whitfield, seconded by Councilmember Moman, that this Resolution be approved. The motion carried by the following vote: Aye: 7- Mayor McGraw Mayor Pro-Tem White Councilmember Morgan Councilmember Clifford Councilmember Moman Councilmember Peckham Councilmember Whitfield Nay: 0 Absent: 0 G.2 2014-1890 Consider a resolution authorizing the Mayor to execute an Interlocal Contract for the FY 2015 Public Safety Answering Point (PSAP) Maintenance, Equipment and Training with the Central Area Emergency Communications District (CAECD). Police Chief Allen Banks made the staff presentation. A motion was made by Councilmember Peckham, seconded by Councilmember Clifford, that this Resolution be approved. The motion carried by the following vote: Aye: 7- Mayor McGraw Mayor Pro-Tem White Councilmember Morgan Councilmember Clifford Councilmember Moman Councilmember Peckham Councilmember Whitfield Nay: 0 Absent: 0 Page 3 City Council Meeting Minutes - Final October 9, 2014 G.3 2014-1838 Consider public testimony regarding and a resolution expressing no objection to the creation of an affordable multifamily housing complex known as the Waters at Sunrise Project. Brad Wiseman, Planning and Development Services Director made the staff presentation. Mayor McGraw opened the hearing for public testimony. There being none, the hearing was closed. A motion was made by Councilmember Moman, seconded by Councilmember Whitfield, that this Resolution be approved. The motion carried by the following vote: Aye: 7- Mayor McGraw Mayor Pro-Tem White Councilmember Morgan Councilmember Clifford Councilmember Moman Councilmember Peckham Councilmember Whitfield Nay: 0 Absent: 0 G.4 2014-1848 Consider a resolution authorizing the Mayor to execute a Development Agreement with Waters at Sunrise, LP regarding the development of the Waters at Sunrise project. A motion was made by Councilmember Clifford, seconded by Councilmember Morgan, that this Resolution be approved. The motion carried by the following vote: Aye: 7- Mayor McGraw Mayor Pro-Tem White Councilmember Morgan Councilmember Clifford Councilmember Moman Councilmember Peckham Councilmember Whitfield Nay: 0 Absent: 0 G.5 2014-1834 Consider a resolution authorizing the Mayor to execute a Contract with Wheeler Companies for the 2014 Street Maintenance Program (Overlay) Project. Gary Hudder, Transportation Director made the staff presentation. A motion was made by Councilmember Clifford, seconded by Councilmember Peckham, that this Resolution be approved. The motion carried by the following vote: Page 4 City Council Meeting Minutes - Final October 9, 2014 Aye: 7- Mayor McGraw Mayor Pro-Tem White Councilmember Morgan Councilmember Clifford Councilmember Moman Councilmember Peckham Councilmember Whitfield Nay: 0 Absent: 0 G.6 2014-1856 Consider a resolution authorizing the Mayor to execute Supplemental Contract No. 7 with Atkins North America, Inc. for the Creek Bend Boulevard Project. Gary Hudder, Transportation Director, made the staff presentation. A motion was made by Councilmember Whitfield, seconded by Councilmember Morgan, that this Resolution be approved. The motion carried by the following vote: Aye: 7- Mayor McGraw Mayor Pro-Tem White Councilmember Morgan Councilmember Clifford Councilmember Moman Councilmember Peckham Councilmember Whitfield Nay: 0 Absent: 0 G.7 2014-1863 Consider a resolution authorizing the Mayor to execute a Contract with JKB Construction Co., LLC for the Channel Erosion at Harvey Penick Drive Project. Michael Thane, Utilities and Environmental Services Director made the staff presentation. A motion was made by Councilmember Morgan, seconded by Councilmember Peckham, that this Resolution be approved. The motion carried by the following vote: Aye: 7- Mayor McGraw Mayor Pro-Tem White Councilmember Morgan Councilmember Clifford Councilmember Moman Councilmember Peckham Councilmember Whitfield Nay: 0 Absent: 0 Page 5 City Council Meeting Minutes - Final October 9, 2014 G.8 2014-1864 Consider a resolution authorizing the Mayor to execute a Contract with CRU, Ltd. for the Oakridge Drive/Creekview Drive Drainage Improvements Project. Michael Thane, Utilities and Environmental Services Director made the staff presentation. A motion was made by Councilmember Clifford, seconded by Councilmember Moman, that this Resolution be approved. The motion carried by the following vote: Aye: 7- Mayor McGraw Mayor Pro-Tem White Councilmember Morgan Councilmember Clifford Councilmember Moman Councilmember Peckham Councilmember Whitfield Nay: 0 Absent: 0 G.9 2014-1865 Consider a resolution authorizing the Mayor to execute a Contract with Bruce Flanigan Construction, Inc. for the County Road 112 Water Line Extension Project. Michael Thane, Utilities and Environmental Services Director made the staff presentation. A motion was made by Councilmember Peckham, seconded by Councilmember Morgan, that this Resolution be approved. The motion carried by the following vote: Aye: 7- Mayor McGraw Mayor Pro-Tem White Councilmember Morgan Councilmember Clifford Councilmember Moman Councilmember Peckham Councilmember Whitfield Nay: 0 Absent: 0 G.10 2014-1866 Consider a resolution authorizing the Mayor to execute a Contract for Engineering Services with CDM Smith, Inc. for the 2014 Water Master Plan Update Project. Michael Thane, Utilities and Environmental Services Director made the staff presentation. A motion was made by Councilmember Peckham, seconded by Councilmember Whitfield, that this Resolution be approved. The motion carried by the following vote: Page 6 City Council Meeting Minutes - Final October 9, 2014 Aye: 7- Mayor McGraw Mayor Pro-Tem White Councilmember Morgan Councilmember Clifford Councilmember Moman Councilmember Peckham Councilmember Whitfield Nay: 0 Absent: 0 G.11 2014-1867 Consider a resolution authorizing the Mayor to execute a Contract for Engineering Services with Atkins North America, Inc. for the 2014 Wastewater Master Plan Update Project. Michael Thane, Utilities and Environmental Services Director made the staff presentation. A motion was made by Councilmember Clifford, seconded by Councilmember Peckham, that this Resolution be approved. The motion carried by the following vote: Aye: 7- Mayor McGraw Mayor Pro-Tem White Councilmember Morgan Councilmember Clifford Councilmember Moman Councilmember Peckham Councilmember Whitfield Nay: 0 Absent: 0 G.12 2014-1869 Consider a resolution approving an updated investment policy and strategy for the investment of City funds. Lori Lankford, Assistant Finance Director made the staff presentation. A motion was made by Councilmember Whitfield, seconded by Councilmember Moman, that this Resolution be approved. The motion carried by the following vote: Aye: 7- Mayor McGraw Mayor Pro-Tem White Councilmember Morgan Councilmember Clifford Councilmember Moman Councilmember Peckham Councilmember Whitfield Nay: 0 Absent: 0 Page 7 City Council Meeting Minutes - Final October 9, 2014 G.13 2014-1870 Consider a resolution approving the FY 2014-2015 Self-Funded Health Fund Budget. Lori Lankford, Assistant Finance Director made the staff presentation. A motion was made by Councilmember Peckham, seconded by Councilmember Moman, that this Resolution be approved. The motion carried by the following vote: Aye: 7- Mayor McGraw Mayor Pro-Tem White Councilmember Morgan Councilmember Clifford Councilmember Moman Councilmember Peckham Councilmember Whitfield Nay: 0 Absent: 0 G.14 2014-1875 Consider a resolution approving the Notice of Intent to issue Series 2014 Certificates of Obligations. Cheryl Delaney, Finance Director made the staff presentation and introduced Gary Kimball, with Specialized Public Finance who discussed the transaction with the City Council. A motion was made by Councilmember Morgan, seconded by Mayor Pro-Tem White, that this Resolution be approved. The motion carried by the following vote: Aye: 7- Mayor McGraw Mayor Pro-Tem White Councilmember Morgan Councilmember Clifford Councilmember Moman Councilmember Peckham Councilmember Whitfield Nay: 0 Absent: 0 ORDINANCES: H.1 2014-1876 Consider an ordinance adopting Amendment No. 2 to the FY 2013-2014 Operating Budget. (Second Reading) Cheryl Delaney, Finance Director made the staff presentation. A motion was made by Councilmember Morgan, seconded by Councilmember Whitfield, that this Ordinance be approved. The motion carried by the following vote: Page 8 City Council Meeting Minutes - Final October 9, 2014 Aye: 7- Mayor McGraw Mayor Pro-Tem White Councilmember Morgan Councilmember Clifford Councilmember Moman Councilmember Peckham Councilmember Whitfield Nay: 0 Absent: 0 H.2 2014-1859 Consider an ordinance vacating, abandoning, and closing a portion of a 20 foot alley in the Washington Anderson Addition. (First Reading)* This Ordinance was pulled at the request of staff. H.3 2014-1873 Consider an ordinance amending Chapter 42, Section 42-127, Code of Ordinances (2010 Edition), by changing the speed zone on a portion of Bowman Road from North Mays Street to Sunrise Road. (Second Reading) Gary Hudder, Transportation Director made the staff presentation. A motion was made by Councilmember Whitfield, seconded by Councilmember Peckham, that this Ordinance be approved. The motion carried by the following vote: Aye: 7- Mayor McGraw Mayor Pro-Tem White Councilmember Morgan Councilmember Clifford Councilmember Moman Councilmember Peckham Councilmember Whitfield Nay: 0 Absent: 0 H.4 2014-1824 Consider public testimony regarding and an ordinance approving an amendment to the General Plan 2020 to modify the Future Land Use Map from residential development to open space on 74.81 acres, known as the Old Settlers Park - NW Tract. (First Reading)* Brad Wiseman, Planning and Development Services Director, made the staff presentation. Mayor McGraw opened the public hearing. There being no testimony, the public hearing was closed. A motion was made by Mayor Pro-Tem White, seconded by Councilmember Peckham, that this Ordinance be approved. The motion carried by the following vote: Page 9 City Council Meeting Minutes - Final October 9, 2014 Aye: 7- Mayor McGraw Mayor Pro-Tem White Councilmember Morgan Councilmember Clifford Councilmember Moman Councilmember Peckham Councilmember Whitfield Nay: 0 Absent: 0 A motion was made by Councilmember Clifford, seconded by Mayor Pro-Tem White, that Council dispense with the second reading and adopt the Ordinance. The motion carried by the following vote: Aye: 7- Mayor McGraw Mayor Pro-Tem White Councilmember Morgan Councilmember Clifford Councilmember Moman Councilmember Peckham Councilmember Whitfield Nay: 0 Absent: 0 H.5 2014-1823 Consider an ordinance annexing 74.81 acres of land out of the Willis Donaho Survey, known as the Old Settlers Park - NW Tract. (First Reading)* A motion was made by Mayor Pro-Tem White, seconded by Councilmember Clifford, that this Ordinance be approved. The motion carried by the following vote: Aye: 7- Mayor McGraw Mayor Pro-Tem White Councilmember Morgan Councilmember Clifford Councilmember Moman Councilmember Peckham Councilmember Whitfield Nay: 0 Absent: 0 A motion was made by Councilmember Morgan, seconded by Councilmember Clifford, that Council dispense with the second reading and adopt the Ordinance. The motion carried by the following vote: Aye: 7- Mayor McGraw Mayor Pro-Tem White Councilmember Morgan Councilmember Clifford Councilmember Moman Councilmember Peckham Councilmember Whitfield Page 10 City Council Meeting Minutes - Final October 9, 2014 Nay: 0 Absent: 0 H.6 2014-1825 Consider public testimony regarding and an ordinance zoning 74.81 acres of land, located on the south side of East Old Settlers Boulevard at Rockin' J Road, to the OS (Open Space) zoning district. (First Reading)* Brad Wiseman, Planning and Development Services Director, made the staff presentation. Mayor McGraw opened the public hearing. There being no testimony, the public hearing was closed. A motion was made by Mayor Pro-Tem White, seconded by Councilmember Whitfield, that this Ordinance be approved. The motion carried by the following vote: Aye: 7- Mayor McGraw Mayor Pro-Tem White Councilmember Morgan Councilmember Clifford Councilmember Moman Councilmember Peckham Councilmember Whitfield Nay: 0 Absent: 0 A motion was made by Councilmember Morgan, seconded by Councilmember Clifford, that Council dispense with the second reading and adopt the Ordinance. The motion carried by the following vote: Aye: 7- Mayor McGraw Mayor Pro-Tem White Councilmember Morgan Councilmember Clifford Councilmember Moman Councilmember Peckham Councilmember Whitfield Nay: 0 Absent: 0 H.7 2014-1821 Consider an ordinance annexing 1.975 acres of land out of the P.A. Holder Survey, known as the Kenney Fort Boulevard Right-of-Way Tract. (First Reading)* A motion was made by Councilmember Moman, seconded by Councilmember Whitfield, that this Ordinance be approved. The motion carried by the following vote: Page 11 City Council Meeting Minutes - Final October 9, 2014 Aye: 7- Mayor McGraw Mayor Pro-Tem White Councilmember Morgan Councilmember Clifford Councilmember Moman Councilmember Peckham Councilmember Whitfield Nay: 0 Absent: 0 A motion was made by Councilmember Clifford, seconded by Mayor Pro-Tem White, that Council dispense with the second reading and adopt the Ordinance. The motion carried by the following vote: Aye: 7- Mayor McGraw Mayor Pro-Tem White Councilmember Morgan Councilmember Clifford Councilmember Moman Councilmember Peckham Councilmember Whitfield Nay: 0 Absent: 0 APPOINTMENTS I.1 2014-1895 Consider 1 appointment to the Planning and Zoning Commission and 2 appointments to the Zoning Board of Adjustment to fill unexpired terms. Below are the results of a poll of the City Council: Planning and Zoning Commission - 2016 term expiration Brently Brinegar 1 Vote Keith Chandler 0 Votes Jennifer Henderson 5 Votes Appointed Greg Rabaey 1 Vote Selicia Sanchez-Adame 0 Votes Zoning Board of Adjustment - 2016 term expiration Brently Brinegar 0 Votes Greg Rabaey 7 Votes Appointed Keith Chanlder 0 Votes Zoning Board of Adjustment - 2015 term expiration Brently Brinegar 7 Votes Appointed Greg Rabaey 0 Votes Keith Chanlder 0 Votes COUNCIL COMMENTS REGARDING ITEMS OF COMMUNITY INTEREST Page 12 City Council Meeting Minutes - Final October 9, 2014 ADJOURNMENT There being no further business, Mayor McGraw adjourned the meeting at 8:06 pm. Respectfully Submitted, Sara L. White City Clerk Page 13