City Council

City of Round Rock Meeting Minutes - Final City Council Thursday, August 25, 2022 CALL MEETING TO ORDER The Round Rock City Council met in regular session on Thursday, August 25, 2022 in the City Council Chambers located at 221 E. Main Street, Round Rock. Mayor Morgan called the meeting to order at 6:02 PM. ROLL CALL Present: 7 - Mayor Craig Morgan Mayor Pro-Tem Rene Flores Council Member Michelle Ly Council Member Matthew Baker Council Member Frank Ortega Council Member Kristin Stevens Council Member Hilda Montgomery Absent: 0 PLEDGES OF ALLEGIANCE Mayor Morgan led the following Pledges of Allegiance: United States and Texas. CITIZEN COMMUNICATION Crystal Wilcox with Casa Williamson County gave Council an update on the program. Aurora Rucker, 1002 Cedar Falls St, Round Rock, spoke to Council regarding books in the local library. PROCLAMATIONS, STAFF RECOGNITION AND SPECIAL PRESENTATIONS: E.1 Consider proclaiming August 2022 as "Children's Vision and Learning Month" in the City of Round Rock. Mayor Morgan presented the proclamation to Dr. Nancy Guenthner. City of Round Rock Page 1 of 11 City Council Meeting Minutes - Final August 25, 2022 STAFF PRESENTATIONS: F.1 Consider a presentation and department update from Sports Management and Tourism. Chad McKenzie, Director of Sports Management and Tourism made the staff presentation. CONSENT AGENDA: **All items listed on the Consent Agenda were enacted by one motion. There was no separate discussion of the items, and no items were removed from the Consent Agenda and considered separately. A motion was made by Council Member Ortega seconded by Council Member Montgomery to approve the Consent Agenda. The motion carried by the following vote: Ayes: 7 - Mayor Morgan Mayor Pro-Tem Flores Council Member Ly Council Member Baker Council Member Ortega Council Member Stevens Council Member Montgomery Nays: 0 Absent: 0 G.1 Consider approval of the minutes for the August 11, 2022 City Council meeting. This item was approved under the consent agenda. G.2 Consider a resolution authorizing the Mayor to execute an Agreement with Consolidated Traffic Controls, Inc. for the purchase of traffic control, enforcement, and signal preemption equipment. This item was approved under the consent agenda. G.3 Consider a resolution authorizing the Mayor to execute an Agreement with Presidio Custom Metal Works, LLC for the purchase of fence and railing installation and repair services. This item was approved under the consent agenda. G.4 Consider a resolution authorizing the Mayor to execute an Agreement with Heat Transfer Solutions, Inc. for the purchase of HVAC equipment and services. This item was approved under the consent agenda. City of Round Rock Page 2 of 11 City Council Meeting Minutes - Final August 25, 2022 RESOLUTIONS: H.1 Consider a resolution authorizing the City Manager to issue a Purchase Order to Landscape Forms, Inc. for the outdoor furniture for the new library. Chad McDowell, General Services Director made the staff presentation. A motion was made by Council Member Stevens, seconded by Council Member Ortega, to approve the Resolution. The motion passed by the following vote: Ayes: 7 - Mayor Morgan Mayor Pro-Tem Flores Council Member Ly Council Member Baker Council Member Ortega Council Member Stevens Council Member Montgomery Nays: 0 Absent: 0 H.2 Consider a resolution authorizing the City Manager to issue a Purchase Order to Insane Impact, LLC for the purchase of an LED Video Display Trailer. Rick Atkins, Parks and Recreation Director, made the staff presentation. A motion was made by Mayor Pro-Tem Flores, seconded by Council Member Ly, to approve the Resolution. The motion passed by the following vote: Ayes: 7 - Mayor Morgan Mayor Pro-Tem Flores Council Member Ly Council Member Baker Council Member Ortega Council Member Stevens Council Member Montgomery Nays: 0 Absent: 0 H.3 Consider a resolution determining that "Competitive Sealed Proposal" is the delivery method which provides the best value for the remaining portions of the Heritage Trail Project. Rick Atkins, Parks and Recreation Director, made the staff presentation. A motion was made by Council Member Ortega, seconded by Council Member Baker, to approve the Resolution. The motion passed by the following vote: City of Round Rock Page 3 of 11 City Council Meeting Minutes - Final August 25, 2022 Ayes: 7 - Mayor Morgan Mayor Pro-Tem Flores Council Member Ly Council Member Baker Council Member Ortega Council Member Stevens Council Member Montgomery Nays: 0 Absent: 0 H.4 Consider a resolution authorizing the Mayor to execute an Agreement with Rec Trac LLC for recreation management software services. David Buzzell, Parks and Recreation Assistant Director, made the staff presentation. A motion was made by Council Member Stevens, seconded by Council Member Ortega, to approve the Resolution. The motion passed by the following vote: Ayes: 7 - Mayor Morgan Mayor Pro-Tem Flores Council Member Ly Council Member Baker Council Member Ortega Council Member Stevens Council Member Montgomery Nays: 0 Absent: 0 H.5 Consider a resolution authorizing the Mayor to execute a Contract for Engineering Services with Volkert, Inc. for the E. Main Sidewalk Gap Project. Gary Hudder, Transportation Director, made the staff presentation. A motion was made by Council Member Montgomery, seconded by Mayor Pro-Tem Flores, to approve the Resolution. The motion passed by the following vote: Ayes: 7 - Mayor Morgan Mayor Pro-Tem Flores Council Member Ly Council Member Baker Council Member Ortega Council Member Stevens Council Member Montgomery Nays: 0 City of Round Rock Page 4 of 11 City Council Meeting Minutes - Final August 25, 2022 Absent: 0 H.6 Consider a resolution authorizing the Mayor to execute Quantity Adjustment/Change Order No. 2 with Patin Construction, LLC for the FM 1460/AW Grimes Blvd. Northbound Right Turn Lanes at Old Settlers Blvd. & Chandler Creek Blvd. Project. Gary Hudder, Transportation Director, made the staff presentation. A motion was made by Council Member Baker, seconded by Council Member Ortega, to approve the Resolution. The motion passed by the following vote: Ayes: 7 - Mayor Morgan Mayor Pro-Tem Flores Council Member Ly Council Member Baker Council Member Ortega Council Member Stevens Council Member Montgomery Nays: 0 Absent: 0 H.7 Consider a resolution authorizing the Mayor to execute a resolution determining the necessity and authorizing the use of the City's power of eminent domain to acquire 0.090 acre from property owned by RRHI, Inc. and Edmond Investment Group, Inc. Gary Hudder, Transportation Director, made the staff presentation. A motion was made by Mayor Pro-Tem Flores, seconded by Council Member Baker, to approve the Resolution. The motion passed by the following vote: Ayes: 7 - Mayor Morgan Mayor Pro-Tem Flores Council Member Ly Council Member Baker Council Member Ortega Council Member Stevens Council Member Montgomery Nays: 0 Absent: 0 City of Round Rock Page 5 of 11 City Council Meeting Minutes - Final August 25, 2022 H.8 Consider a resolution authorizing the Mayor to execute a Contract with PM Construction & Rehab, LLC for the Chandler Creek Pipe Bursting Replacement Project. Michael Thane, Utilities and Environmental Services Director, made the staff presentation. A motion was made by Council Member Baker, seconded by Council Member Ortega, to approve the Resolution. The motion passed by the following vote: Ayes: 6 - Mayor Pro-Tem Flores Council Member Ly Council Member Baker Council Member Ortega Council Member Stevens Council Member Montgomery Nays: 0 Absent: 1 - Mayor Morgan H.9 Consider a resolution authorizing the Mayor to execute an Out-of-City Water Service Agreement with Jim Boles and Monti Boles. Michael Thane, Utilities and Environmental Services Director, made the staff presentation. A motion was made by Council Member Ortega, seconded by Council Member Montgomery, to approve the Resolution. The motion passed by the following vote: Ayes: 7 - Mayor Morgan Mayor Pro-Tem Flores Council Member Ly Council Member Baker Council Member Ortega Council Member Stevens Council Member Montgomery Nays: 0 Absent: 0 H.10 Consider a resolution authorizing the Mayor to execute a Subrecipient Agreement with Williamson County for the Williamson County Regional Water Supply, Segment A Project. Michael Thane, Utilities and Environmental Services Director, made the staff presentation. A motion was made by Council Member Baker, seconded by Mayor Pro-Tem Flores, to approve the Resolution. The motion passed by the following vote: City of Round Rock Page 6 of 11 City Council Meeting Minutes - Final August 25, 2022 Ayes: 7 - Mayor Morgan Mayor Pro-Tem Flores Council Member Ly Council Member Baker Council Member Ortega Council Member Stevens Council Member Montgomery Nays: 0 Absent: 0 H.11 Consider a resolution authorizing the Mayor to execute an Advance Funding Agreement and a revised Standard Utility Agreement with the Texas Department of Transportation for the Waterline Betterment Project at I-35 (Cap-Ex North Section). Michael Thane, Utilities and Environmental Services Director, made the staff presentation. A motion was made by Council Member Ortega, seconded by Council Member Stevens, to approve the Resolution. The motion passed by the following vote: Ayes: 7 - Mayor Morgan Mayor Pro-Tem Flores Council Member Ly Council Member Baker Council Member Ortega Council Member Stevens Council Member Montgomery Nays: 0 Absent: 0 The Mayor went out of regular order and called item I.3 next. City of Round Rock Page 7 of 11 City Council Meeting Minutes - Final August 25, 2022 ORDINANCES: I.3 Consider public testimony regarding, and an ordinance amending Zoning and Development Code, Chapter 10, Articles I, V, and IX, Sections 10-2, 10-25, 10-26, 10-27, 10-34 and 10-70, Code of Ordinances (2018 Edition), regarding concept plan review procedures. (First Reading)* Brad Wiseman, Planning and Development Services Director, made the staff presentation. Mayor Morgan opened the public hearing for speakers, there being none, the hearing was closed. A motion was made by Council Member Stevens, seconded by Council Member Ly, to approve the Ordinance. The motion passed by the following vote: Ayes: 7 - Mayor Morgan Mayor Pro-Tem Flores Council Member Ly Council Member Baker Council Member Ortega Council Member Stevens Council Member Montgomery Nays: 0 Absent: 0 A motion was made by Council Member Stevens, seconded by Council Member Ortega, to dispense with the second reading and adopt the Ordinance. The motion passed by the following vote: Ayes: 7 - Mayor Morgan Mayor Pro-Tem Flores Council Member Ly Council Member Baker Council Member Ortega Council Member Stevens Council Member Montgomery Nays: 0 Absent: 0 Mayor Morgan returned to regular order. City of Round Rock Page 8 of 11 City Council Meeting Minutes - Final August 25, 2022 H.12 Consider a resolution approving and adopting Financial Policies related to the Budget for FY 2022-23. Susan Morgan, CFO, made the staff presentation. A motion was made by Council Member Baker, seconded by Mayor Pro-Tem Flores, to approve the Resolution. The motion passed by the following vote: Ayes: 7 - Mayor Morgan Mayor Pro-Tem Flores Council Member Ly Council Member Baker Council Member Ortega Council Member Stevens Council Member Montgomery Nays: 0 Absent: 0 I.1 Consider an ordinance adopting the FY 2022-2023 Annual Budget for the City of Round Rock. (Second Reading) Susan Morgan, CFO, made the staff presentation for items I.1 and I.2 together. Mayor Morgan opened the public hearing for speakers, there being none, the hearing was closed. A motion was made by Council Member Baker, seconded by Mayor Pro-Tem Flores, to approve the first reading the Ordinance. The motion passed by the following vote: Ayes: 7 - Mayor Morgan Mayor Pro-Tem Flores Council Member Ly Council Member Baker Council Member Ortega Council Member Stevens Council Member Montgomery Nays: 0 Absent: 0 I.2 Consider an ordinance adopting the 2022 Property Tax Rate for the City of Round Rock. (Second Reading) Mayor Morgan opened the public hearing for speakers, there being none, the hearing was closed. A motion was made by Mayor Pro-Tem Flores, seconded by Council Member Ly, to approve the Ordinance. The motion passed by the following vote: City of Round Rock Page 9 of 11 City Council Meeting Minutes - Final August 25, 2022 Ayes: 7 - Mayor Morgan Mayor Pro-Tem Flores Council Member Ly Council Member Baker Council Member Ortega Council Member Stevens Council Member Montgomery Nays: 0 Absent: 0 APPOINTMENTS: Mayor Morgan called item J.2 then item J.1 and returned to regular order. J.2 Consider one (1) appointment of a representative to the Round Rock Chamber board of directors. A motion was made by Mayor Morgan, seconded by Mayor Pro-Tem Flores, to appoint Council Member Baker as a representative to the Round Rock Chamber board of directors. The motion passed by the following vote: Ayes: 7 - Mayor Morgan Mayor Pro-Tem Flores Council Member Ly Council Member Baker Council Member Ortega Council Member Stevens Council Member Montgomery Nays: 0 Absent: 0 J.1 Consider one (1) appointment to the Planning and Zoning Commission / Capital Improvements Advisory Committee to fill an expired term. Council voted Wallis Meshier to fill the P&Z vacancy by a vote of 4-3. Meshier - Mayor Morgan Council Member Ly Council Member Baker Council Member Stevens Youmans - Mayor Pro-Tem Flores Council Member Ortega Council Member Montgomery City of Round Rock Page 10 of 11 City Council Meeting Minutes - Final August 25, 2022 COUNCIL COMMENTS REGARDING ITEMS OF COMMUNITY INTEREST EXECUTIVE SESSION: L.1 Consider Executive Session as authorized by §551.087, Government Code, to deliberate the offer of a financial or other incentive to business prospects considering Round Rock as a location for new or expanded businesses that would bring economic development to the City. L.2 Consider Executive Session as authorized by §551.071, Government Code, related to consultation with attorneys regarding an update on the Comptroller of Public Accounts’ proposed rule amendment related to sales tax. Council recessed into executive session. Mayor Morgan called the session to order at 7:30 pm and adjourned back to regular session at 8:20 pm. No action was taken. ADJOURNMENT There being no further business, the Mayor adjourned at 8:22 pm. City of Round Rock Page 11 of 11