City Council

City of Round Rock Meeting Minutes - Final City Council Thursday, October 27, 2022 CALL MEETING TO ORDER The Round Rock City Council met in regular session on Thursday, October 27, 2022 in the City Council chambers located at 221 E. Main Street, Round Rock. Mayor Morgan called the meeting to order at 6:03 PM. ROLL CALL Present: 7 - Mayor Craig Morgan Mayor Pro-Tem Rene Flores Council Member Michelle Ly Council Member Matthew Baker Council Member Frank Ortega Council Member Kristin Stevens Council Member Hilda Montgomery Absent: 0 PLEDGES OF ALLEGIANCE Mayor Morgan led the following pledges: United States and Texas CITIZEN COMMUNICATION Alexa Dawson, Austin, addressed the Council. There were no other speakers. STAFF PRESENTATIONS: E.1 Consider a presentation and department update from the Parks and Recreation Department. Rick Atkins, Parks and Recreation Director made the presentation. CONSENT AGENDA: A motion was made by Council Member Stevens seconded by Council Member Ortega to approve the Consent Agenda. The motion carried by the following vote: City of Round Rock Page 1 of 12 City Council Meeting Minutes - Final October 27, 2022 Ayes: 7 - Mayor Morgan Mayor Pro-Tem Flores Council Member Ly Council Member Baker Council Member Ortega Council Member Stevens Council Member Montgomery Nays: 0 Absent: 0 F.1 Consider approval of the minutes from the October 13, 2022 Council meeting. F.2 Consider an ordinance amending Chapter 32, Section 32-33, Code of Ordinances (2018 Edition), by increasing the residential charge for the collection of refuse and recycling services. (Second Reading) F.3 Consider a resolution authorizing the Mayor to execute an Agreement with Varsity Brands Holding Co. for the purchase of athletic supplies and exercise equipment. F.4 Consider a resolution authorizing the Mayor to execute Supplemental Agreement No. 1 to "City of Round Rock Agreement for Purchase of Swimming Pool Chemicals, Supplies and Equipment with Progressive Commercial Aquatics, Inc." F.5 Consider a resolution authorizing the City Manager to issue a Purchase Order to Silsbee Ford for the purchase of City vehicles. F.6 Consider a resolution authorizing the Mayor to execute an Agreement with D.H. Pace Company, Inc. for the purchase of gate maintenance and repair services. F.7 Consider a resolution authorizing the Mayor to execute an Agreement with Gail Hester d/b/a Hester's Automotive and Body Shop for auto body and/or paintless dent repair services. F.8 Consider a resolution authorizing the Mayor to execute an Agreement with House of Dents, Inc. for auto body and/or paintless dent repair services for City vehicles. F.9 Consider a resolution authorizing The Mayor to execute and Agreement with ABM Industry Groups, LLC for the purchase of facility maintenance and operation services, including high rafter cleaning. APPOINTMENTS: G.1 Consider confirmation of the City Manager's appointment of one (1) member to the Civil Service Commission to fill an unexpired term. Laurie Hadley, City Manager made the presentation. A motion was made by Council Member Baker, seconded by Mayor Pro-Tem Flores, to confirm the City Manager's appointment of Joanne Land as a commissioner. The motion passed by the following vote: City of Round Rock Page 2 of 12 City Council Meeting Minutes - Final October 27, 2022 Ayes: 7 - Mayor Morgan Mayor Pro-Tem Flores Council Member Ly Council Member Baker Council Member Ortega Council Member Stevens Council Member Montgomery Nays: 0 Absent: 0 RESOLUTIONS: H.1 Consider a resolution denying an application to increase rates submitted by Oncor Electric Delivery Company LLC’s related to Oncor’s statement of intent to increase rates filed on or about May 13, 2022 and requiring Oncor to reimburse the Alliance of Oncor Cities' rate case expenses. Erica Solis, Accounting Manager made the presentation. A motion was made by Council Member Baker, seconded by Council Member Montgomery, to approve the Resolution. The motion passed by the following vote: Ayes: 7 - Mayor Morgan Mayor Pro-Tem Flores Council Member Ly Council Member Baker Council Member Ortega Council Member Stevens Council Member Montgomery Nays: 0 Absent: 0 H.2 Consider a resolution authorizing the Mayor to execute a Non-Exclusive License Agreement with Google Fiber Texas LLC for the Use of City Public Right of Way for Network Facility Installation. Brooks Bennett, Assistant City Manager made the presentation. John Michael Cortez with Google Fiber answered Council's questions. A motion was made by Council Member Ortega, seconded by Council Member Baker, to approve the Resolution. The motion passed by the following vote: City of Round Rock Page 3 of 12 City Council Meeting Minutes - Final October 27, 2022 Ayes: 7 - Mayor Morgan Mayor Pro-Tem Flores Council Member Ly Council Member Baker Council Member Ortega Council Member Stevens Council Member Montgomery Nays: 0 Absent: 0 H.3 Consider a resolution authorizing the Mayor to execute an Agreement with SDI Presence, LLC for professional consulting services related to public safety software. Ramsey Saad, Chief Information Officer made the presentation. A motion was made by Council Member Ortega, seconded by Council Member Ly, to approve the Resolution. The motion passed by the following vote: Ayes: 7 - Mayor Morgan Mayor Pro-Tem Flores Council Member Ly Council Member Baker Council Member Ortega Council Member Stevens Council Member Montgomery Nays: 0 Absent: 0 H.4 Consider a resolution authorizing the Mayor to execute Quantity Adjustment/Change Order No. 4 with Hensel Phelps Construction Co. for the Library Project. Chad McDowell, General Services Director made the presentation. A motion was made by Council Member Stevens, seconded by Council Member Ortega, to approve the Resolution. The motion passed by the following vote: Ayes: 7 - Mayor Morgan Mayor Pro-Tem Flores Council Member Ly Council Member Baker Council Member Ortega Council Member Stevens Council Member Montgomery Nays: 0 Absent: 0 City of Round Rock Page 4 of 12 City Council Meeting Minutes - Final October 27, 2022 H.5 Consider a resolution authorizing the Mayor the execute a Standard Form of Agreement between Owner and Architect with McKinney Architects Inc. for the Griffith Building Remodel and Paseo Project. Chad McDowell, General Services Director made the presentation. A motion was made by Council Member Baker, seconded by Council Member Ly, to approve the Resolution. The motion passed by the following vote: Ayes: 7 - Mayor Morgan Mayor Pro-Tem Flores Council Member Ly Council Member Baker Council Member Ortega Council Member Stevens Council Member Montgomery Nays: 0 Absent: 0 H.6 Consider a resolution authorizing the Mayor to execute Quantity Adjustment/Change Order No. 2 with J.D. Abrams, LP for the University Boulevard Expansion Project. Gary Hudder, Transportation Director made the presentation. A motion was made by Mayor Pro-Tem Flores, seconded by Council Member Ortega, to approve the Resolution. The motion passed by the following vote: Ayes: 7 - Mayor Morgan Mayor Pro-Tem Flores Council Member Ly Council Member Baker Council Member Ortega Council Member Stevens Council Member Montgomery Nays: 0 Absent: 0 H.7 Consider a resolution authorizing the Mayor to execute Quantity Adjustment/Change Order No. 4 with Chasco Constructors for the Oakmont Drive Extension Project. Gary Hudder, Transportation Director made the presentation. A motion was made by Council Member Ortega, seconded by Council Member Baker, to approve the Resolution. The motion passed by the following vote: City of Round Rock Page 5 of 12 City Council Meeting Minutes - Final October 27, 2022 Ayes: 7 - Mayor Morgan Mayor Pro-Tem Flores Council Member Ly Council Member Baker Council Member Ortega Council Member Stevens Council Member Montgomery Nays: 0 Absent: 0 H.8 Consider a resolution authorizing the Mayor to execute Supplemental Contract No. 3 with BGE, Inc. for the Red Bud Lane North Project. Gary Hudder, Transportation Director made the presentation. A motion was made by Mayor Pro-Tem Flores, seconded by Council Member Ly, to approve the Resolution. The motion passed by the following vote: Ayes: 7 - Mayor Morgan Mayor Pro-Tem Flores Council Member Ly Council Member Baker Council Member Ortega Council Member Stevens Council Member Montgomery Nays: 0 Absent: 0 H.9 Consider a resolution authorizing the Mayor to execute a Real Estate Contract with Curtis & Michelle Rugely for the purchase of a 0.105 acre parcel required for construction of the proposed Red Bud South Roadway Project. Gary Hudder, Transportation Director made the presentation. A motion was made by Council Member Baker, seconded by Council Member Ortega, to approve the Resolution. The motion passed by the following vote: Ayes: 7 - Mayor Morgan Mayor Pro-Tem Flores Council Member Ly Council Member Baker Council Member Ortega Council Member Stevens Council Member Montgomery Nays: 0 City of Round Rock Page 6 of 12 City Council Meeting Minutes - Final October 27, 2022 Absent: 0 H.10 Consider a resolution authorizing the Mayor to execute a Real Estate Contract with Texas Properties, LLC for the purchase of a 0.075 acre parcel required for construction of the proposed Red Bud South Roadway Project. Gary Hudder, Transportation Director made the presentation. A motion was made by Council Member Stevens, seconded by Council Member Ortega, to approve the Resolution. The motion passed by the following vote: Ayes: 7 - Mayor Morgan Mayor Pro-Tem Flores Council Member Ly Council Member Baker Council Member Ortega Council Member Stevens Council Member Montgomery Nays: 0 Absent: 0 H.11 Consider a resolution authorizing the Mayor to execute Quantity Adjustment/Change Order No. 1 with Alpha Paving Industries, LLC for the 2021 SMP B - Round Rock West & South Creek Project. Gary Hudder, Transportation Director made the presentation. A motion was made by Mayor Pro-Tem Flores, seconded by Council Member Baker, to approve the Resolution. The motion passed by the following vote: Ayes: 7 - Mayor Morgan Mayor Pro-Tem Flores Council Member Ly Council Member Baker Council Member Ortega Council Member Stevens Council Member Montgomery Nays: 0 Absent: 0 H.12 Consider a resolution authorizing the Mayor to execute an Agreement with David Walther for transportation operations consulting services. This item was pulled from the agenda with no action taken. City of Round Rock Page 7 of 12 City Council Meeting Minutes - Final October 27, 2022 H.13 Consider a resolution authorizing the Mayor to execute a Contract for Engineering Services with Freese and Nichols, Inc. for the Chisholm Trail South - Waterline Replacement Project. Michael Thane, Utilities and Environmental Services Director made the presentation. A motion was made by Council Member Ortega, seconded by Council Member Montgomery, to approve the Resolution. The motion passed by the following vote: Ayes: 7 - Mayor Morgan Mayor Pro-Tem Flores Council Member Ly Council Member Baker Council Member Ortega Council Member Stevens Council Member Montgomery Nays: 0 Absent: 0 H.14 Consider a resolution authorizing the Mayor to execute a Contract for Engineering Services with Kimley-Horn and Associates, Inc. for the Kenney Fort 24-inch Reuse Line Extension Project. Michael Thane, Utilities and Environmental Services Director made the presentation. A motion was made by Council Member Ortega, seconded by Council Member Stevens, to approve the Resolution. The motion passed by the following vote: Ayes: 7 - Mayor Morgan Mayor Pro-Tem Flores Council Member Ly Council Member Baker Council Member Ortega Council Member Stevens Council Member Montgomery Nays: 0 Absent: 0 H.15 Consider a resolution authorizing the Mayor to execute an Agreement with CONSOR Engineers, LLC for tank cleaning services. Michael Thane, Utilities and Environmental Services Director made the presentation. A motion was made by Council Member Baker, seconded by Council Member Ortega, to approve the Resolution. The motion passed by the following vote: City of Round Rock Page 8 of 12 City Council Meeting Minutes - Final October 27, 2022 Ayes: 7 - Mayor Morgan Mayor Pro-Tem Flores Council Member Ly Council Member Baker Council Member Ortega Council Member Stevens Council Member Montgomery Nays: 0 Absent: 0 H.16 Consider a resolution authorizing the Mayor to execute a Contract for Engineering Services with CDM Smith, Inc. for the 2022 Water Master Plan Update Project. Michael Thane, Utilities and Environmental Services Director made the presentation. A motion was made by Council Member Ortega, seconded by Council Member Stevens, to approve the Resolution. The motion passed by the following vote: Ayes: 7 - Mayor Morgan Mayor Pro-Tem Flores Council Member Ly Council Member Baker Council Member Ortega Council Member Stevens Council Member Montgomery Nays: 0 Absent: 0 H.17 Consider a resolution authorizing the Mayor to execute a Contract for Engineering Services with HDR Engineering, Inc. for the 2022 Wastewater Master Plan Update Project. Michael Thane, Utilities and Environmental Services Director made the presentation. A motion was made by Mayor Pro-Tem Flores, seconded by Council Member Ortega, to approve the Resolution. The motion passed by the following vote: Ayes: 7 - Mayor Morgan Mayor Pro-Tem Flores Council Member Ly Council Member Baker Council Member Ortega Council Member Stevens Council Member Montgomery Nays: 0 City of Round Rock Page 9 of 12 City Council Meeting Minutes - Final October 27, 2022 Absent: 0 H.18 Consider a resolution authorizing the Mayor to execute a Services Agreement with the property owners of 3.12 acres located east of Warner Ranch Drive and south of A.W. Grimes. Brad Wisemen, Planning and Development Services Director made the presentation. A motion was made by Council Member Ortega, seconded by Mayor Pro-Tem Flores, to approve the Resolution. The motion passed by the following vote: Ayes: 7 - Mayor Morgan Mayor Pro-Tem Flores Council Member Ly Council Member Baker Council Member Ortega Council Member Stevens Council Member Montgomery Nays: 0 Absent: 0 ORDINANCES: I.1 Consider public testimony regarding, and an ordinance annexing approximately 3.12 acres located east of Warner Ranch Drive and south of S. A.W. Grimes. (First Reading)* Brad Wisemen, Planning and Development Services Director made the presentation. Mayor Morgan opened the public hearing for speakers. There being none, the hearing was closed. A motion was made by Council Member Stevens, seconded by Council Member Ortega, to approve the Ordinance. The motion passed by the following vote: Ayes: 7 - Mayor Morgan Mayor Pro-Tem Flores Council Member Ly Council Member Baker Council Member Ortega Council Member Stevens Council Member Montgomery Nays: 0 Absent: 0 City of Round Rock Page 10 of 12 City Council Meeting Minutes - Final October 27, 2022 A motion was made by Council Member Ortega, seconded by Council Member Baker, to dispense with the second reading and adopt the Ordinance. The motion passed by the following vote: Ayes: 7 - Mayor Morgan Mayor Pro-Tem Flores Council Member Ly Council Member Baker Council Member Ortega Council Member Stevens Council Member Montgomery Nays: 0 Absent: 0 I.2 Consider public testimony regarding, and an ordinance approving Amendment No. 1 to Planned Unit Development (PUD) No. 134 to allow single family detached residential units on a common lot, located east of Warner Ranch Drive and south of A.W. Grimes Boulevard. (First Reading)* Brad Wisemen, Planning and Development Services Director made the presentation. Mayor Morgan opened the public hearing for speakers. There being none, the hearing was closed. A motion was made by Council Member Ortega, seconded by Council Member Ly, to approve the Ordinance. The motion passed by the following vote: Ayes: 7 - Mayor Morgan Mayor Pro-Tem Flores Council Member Ly Council Member Baker Council Member Ortega Council Member Stevens Council Member Montgomery Nays: 0 Absent: 0 A motion was made by Mayor Pro-Tem Flores, seconded by Council Member Stevens, to dispense with the second reading and adopt the Ordinance. The motion passed by the following vote: City of Round Rock Page 11 of 12 City Council Meeting Minutes - Final October 27, 2022 Ayes: 7 - Mayor Morgan Mayor Pro-Tem Flores Council Member Ly Council Member Baker Council Member Ortega Council Member Stevens Council Member Montgomery Nays: 0 Absent: 0 COUNCIL COMMENTS REGARDING ITEMS OF COMMUNITY INTEREST ADJOURNMENT There being no further business, Mayor Morgan adjourned the meeting at 7:12PM. Respectfully submitted by: Meagan Spinks, City Clerk City of Round Rock Page 12 of 12