City Council

City of Round Rock Meeting Minutes City Council Thursday, February 8, 2024 A. CALL MEETING TO ORDER The Round Rock City Council met in Regular Session on February 8, 2024 in the Council Chambers, located at 221 E. Main Street. Mayor Morgan called the meeting to order at 6:00 pm. B. ROLL CALL Present: 6 - Mayor Craig Morgan Mayor Pro-Tem Matthew Baker Council Member Rene Flores Council Member Frank Ortega Mayor Pro-Tem Kristin Stevens Council Member Hilda Montgomery Absent: 1 - Council Member Michelle Ly C. PLEDGES OF ALLEGIANCE Mayor Morgan led the following Pledges of Allegiance: United States and Texas. D. CITIZEN COMMUNICATION Greg Kirwin, 302 Sunset Drive, Round Rock spoke on Guaranteed Basis Income. E. APPROVAL OF MINUTES: E.1 Consider approval of minutes from the January 25, 2024 City Council meeting and January 30 & 31, 2024 Council Retreat. A motion was made by Council Member Ortega, seconded by Council Member Flores, to approve the Minutes. The motion passed by the following vote: Ayes: 6 - Mayor Morgan Mayor Pro-Tem Baker Council Member Flores Council Member Ortega Mayor Pro-Tem Stevens Council Member Montgomery Nays: 0 City of Round Rock Page 1 of 9 City Council Meeting Minutes February 8, 2024 Absent: 1 - Council Member Ly F. RESOLUTIONS: F.1 Consider a resolution authorizing the Mayor to execute Quantity Adjustment/Change Order No. 1 with Capital Excavation Company for the Gattis School Road Segment 6 Project. Gary Hudder, Transportation Director gave the presentation. A motion was made by Mayor Pro-Tem Baker, seconded by Council Member Stevens, to approve the Resolution. The motion passed by the following vote: Ayes: 6 - Mayor Morgan Mayor Pro-Tem Baker Council Member Flores Council Member Ortega Mayor Pro-Tem Stevens Council Member Montgomery Nays: 0 Absent: 1 - Council Member Ly F.2 Consider a resolution authorizing the Mayor to execute Supplemental Contract No. 1 with BGE, Inc. for the SH 29 Raw Water Line Relocation (IH 35 to Wolf Ranch Parkway) project. Michael Thane, Utilities and Environmental Services Director gave the presentation. A motion was made by Council Member Ortega, seconded by Mayor Pro-Tem Baker, to approve the Resolution. The motion passed by the following vote: Ayes: 6 - Mayor Morgan Mayor Pro-Tem Baker Council Member Flores Council Member Ortega Mayor Pro-Tem Stevens Council Member Montgomery Nays: 0 Absent: 1 - Council Member Ly F.3 Consider a resolution authorizing the Mayor to execute Quantity Adjustment/Change Order No. 2 with PM Construction & Rehab, LLC for the Chandler Creek 36-inch Wastewater Line Replacement. Michael Thane, Utilities and Environmental Services Director gave the presentation. A motion was made by Mayor Pro-Tem Baker, seconded by Council Member Montgomery, to approve the Resolution. The motion passed by the following vote: City of Round Rock Page 2 of 9 City Council Meeting Minutes February 8, 2024 Ayes: 6 - Mayor Morgan Mayor Pro-Tem Baker Council Member Flores Council Member Ortega Mayor Pro-Tem Stevens Council Member Montgomery Nays: 0 Absent: 1 - Council Member Ly F.4 Consider a resolution authorizing the Mayor to execute Supplemental Agreement No. 2 to "City of Round Rock Agreement for Professional Consulting Services related to the Design of the Lawn on Brushy Creek Downtown Park with Design Workshop, Inc." Rick Atkins, Parks and Recreation Director gave the presentation. A motion was made by Council Member Ortega, seconded by Council Member Stevens, to approve the Resolution. The motion passed by the following vote: Ayes: 6 - Mayor Morgan Mayor Pro-Tem Baker Council Member Flores Council Member Ortega Mayor Pro-Tem Stevens Council Member Montgomery Nays: 0 Absent: 1 - Council Member Ly F.5 Consider a resolution authorizing the Mayor to execute Quantity Adjustment/Change Order No. 3 with Patin Construction, LLC for the Heritage Trail West Project. Rick Atkins, Parks and Recreation Director gave the presentation. A motion was made by Council Member Flores, seconded by Council Member Ortega, to approve the Resolution. The motion passed by the following vote: Ayes: 6 - Mayor Morgan Mayor Pro-Tem Baker Council Member Flores Council Member Ortega Mayor Pro-Tem Stevens Council Member Montgomery Nays: 0 Absent: 1 - Council Member Ly City of Round Rock Page 3 of 9 City Council Meeting Minutes February 8, 2024 F.6 Consider a resolution authorizing the Mayor to execute an Agreement with Whirlix Design, Inc. for the purchase and installation of play equipment at Settlement Park. Rick Atkins, Parks and Recreation Director gave the presentation. A motion was made by Mayor Pro-Tem Baker, seconded by Council Member Stevens, to approve the Resolution. The motion passed by the following vote: Ayes: 6 - Mayor Morgan Mayor Pro-Tem Baker Council Member Flores Council Member Ortega Mayor Pro-Tem Stevens Council Member Montgomery Nays: 0 Absent: 1 - Council Member Ly F.7 Consider a resolution authorizing the Mayor to execute an Agreement with Heat Transfer Solutions, Inc. for the purchase of heating, air conditioning, and ventilation repair and installation services. Chad McDowell, General Services Director gave the presentation. A motion was made by Council Member Ortega, seconded by Council Member Flores, to approve the Resolution. The motion passed by the following vote: Ayes: 6 - Mayor Morgan Mayor Pro-Tem Baker Council Member Flores Council Member Ortega Mayor Pro-Tem Stevens Council Member Montgomery Nays: 0 Absent: 1 - Council Member Ly F.8 Consider a resolution authorizing the City Manager to issue a Purchase Order to RDO Equipment Co. for the purchase of a John Deere Front End Loader. Chad McDowell, General Services Director gave the presentation. A motion was made by Council Member Ortega, seconded by Council Member Montgomery, to approve the Resolution. The motion passed by the following vote: Ayes: 6 - Mayor Morgan Mayor Pro-Tem Baker Council Member Flores Council Member Ortega Mayor Pro-Tem Stevens Council Member Montgomery City of Round Rock Page 4 of 9 City Council Meeting Minutes February 8, 2024 Nays: 0 Absent: 1 - Council Member Ly F.9 Consider a resolution authorizing the Mayor to execute Supplemental Agreement No. 1 to "City of Round Rock Agreement for the Purchase of OEM Ford Replacement Parts with Mac Haik Ford Lincoln." Chad McDowell, General Services Director gave the presentation. A motion was made by Council Member Ortega, seconded by Council Member Flores, to approve the Resolution. The motion passed by the following vote: Ayes: 6 - Mayor Morgan Mayor Pro-Tem Baker Council Member Flores Council Member Ortega Mayor Pro-Tem Stevens Council Member Montgomery Nays: 0 Absent: 1 - Council Member Ly F.10 Consider a resolution authorizing the Mayor to execute Quantity Adjustment/Change Order NO. 1 with Lone Star Paving for the Police Department Asphalt Resurfacing and Striping Project. Chad McDowell, General Services Director gave the presentation. A motion was made by Mayor Pro-Tem Baker, seconded by Council Member Montgomery, to approve the Resolution. The motion passed by the following vote: Ayes: 6 - Mayor Morgan Mayor Pro-Tem Baker Council Member Flores Council Member Ortega Mayor Pro-Tem Stevens Council Member Montgomery Nays: 0 Absent: 1 - Council Member Ly F.11 Consider a resolution expressing official intent to reimburse certain expenditures for vehicles and equipment. Susan Morgan, CFO gave the presentation. A motion was made by Council Member Flores, seconded by Council Member Ortega, to approve the Resolution. The motion passed by the following vote: City of Round Rock Page 5 of 9 City Council Meeting Minutes February 8, 2024 Ayes: 6 - Mayor Morgan Mayor Pro-Tem Baker Council Member Flores Council Member Ortega Mayor Pro-Tem Stevens Council Member Montgomery Nays: 0 Absent: 1 - Council Member Ly F.12 Consider a resolution authorizing the publication of notice of intention to issue City of Round Rock, Texas combination tax and limited revenue certificates of obligation, Series 2024, and other matters related thereto. Susan Morgan, CFO gave the presentation. A motion was made by Council Member Montgomery, seconded by Mayor Pro-Tem Baker, to approve the Resolution. The motion passed by the following vote: Ayes: 6 - Mayor Morgan Mayor Pro-Tem Baker Council Member Flores Council Member Ortega Mayor Pro-Tem Stevens Council Member Montgomery Nays: 0 Absent: 1 - Council Member Ly F.13 Consider a resolution accepting the City’s Quarterly Financial and Investment Report for the quarter ended December 31, 2023. Susan Morgan, CFO gave the presentation. A motion was made by Council Member Ortega, seconded by Council Member Montgomery, to approve the Resolution. The motion passed by the following vote: Ayes: 6 - Mayor Morgan Mayor Pro-Tem Baker Council Member Flores Council Member Ortega Mayor Pro-Tem Stevens Council Member Montgomery Nays: 0 Absent: 1 - Council Member Ly City of Round Rock Page 6 of 9 City Council Meeting Minutes February 8, 2024 F.14 Consider a resolution authorizing the Mayor to execute a Joint Election Agreement with Travis County for the May 4, 2024 General and Special Elections. A motion was made by Council Member Ortega, seconded by Mayor Pro-Tem Baker, to approve the Resolution. The motion passed by the following vote: Ayes: 6 - Mayor Morgan Mayor Pro-Tem Baker Council Member Flores Council Member Ortega Mayor Pro-Tem Stevens Council Member Montgomery Nays: 0 Absent: 1 - Council Member Ly F.15 Consider a resolution authorizing the Mayor to execute an Election Agreement with Travis County for the May 4, 2024 General and Special Elections. A motion was made by Council Member Flores, seconded by Council Member Ortega, to approve the Resolution. The motion passed by the following vote: Ayes: 6 - Mayor Morgan Mayor Pro-Tem Baker Council Member Flores Council Member Ortega Mayor Pro-Tem Stevens Council Member Montgomery Nays: 0 Absent: 1 - Council Member Ly F.16 Consider a resolution requiring the provision of certain voting equipment in compliance with Section 61.012 of the Texas Election Code. A motion was made by Council Member Montgomery, seconded by Council Member Ortega, to approve the Resolution. The motion passed by the following vote: Ayes: 6 - Mayor Morgan Mayor Pro-Tem Baker Council Member Flores Council Member Ortega Mayor Pro-Tem Stevens Council Member Montgomery Nays: 0 Absent: 1 - Council Member Ly City of Round Rock Page 7 of 9 City Council Meeting Minutes February 8, 2024 G. ORDINANCES: G.1 Consider an ordinance authorizing the calling of a General and Special Election for May 4, 2024. (First Reading)* A motion was made by Council Member Ortega, seconded by Council Member Stevens, to approve the Ordinance. The motion passed by the following vote: Ayes: 6 - Mayor Morgan Mayor Pro-Tem Baker Council Member Flores Council Member Ortega Mayor Pro-Tem Stevens Council Member Montgomery Nays: 0 Absent: 1 - Council Member Ly A motion was made by Mayor Pro-Tem Baker, seconded by Council Member Flores, to dispense with the second reading and adopt the Ordinance. The motion passed by the following vote: Ayes: 6 - Mayor Morgan Mayor Pro-Tem Baker Council Member Flores Council Member Ortega Mayor Pro-Tem Stevens Council Member Montgomery Nays: 0 Absent: 1 - Council Member Ly H. COUNCIL COMMENTS REGARDING ITEMS OF COMMUNITY INTEREST I. EXECUTIVE SESSION: I.1 Consider Executive Session as authorized by §551.072, Government Code, related to the sale and/or value of real property to wit: 100 Tower Drive, Round Rock, Texas. Mayor Morgan called the executive session into order at 6:44 PM. The regular meeting reconvened at 6:59 PM with no action taken. City of Round Rock Page 8 of 9 City Council Meeting Minutes February 8, 2024 J. ADJOURNMENT There being no further business, Mayor Morgan adjourned the meeting at 6:59 PM. Respectfully submitted by: Meagan Spinks, City Clerk City of Round Rock Page 9 of 9