City Council

City of Round Rock Meeting Minutes City Council Thursday, April 25, 2024 A. CALL MEETING TO ORDER The Round Rock City Council met in regular session on April 25, 2024 in the City Council chambers at 221 E. Main Street. Mayor Morgan called the meeting to order at 6:04 pm. B. ROLL CALL Present: 7 - Mayor Craig Morgan Mayor Pro-Tem Matthew Baker Council Member Michelle Ly Council Member Rene Flores Council Member Frank Ortega Mayor Pro-Tem Kristin Stevens Council Member Hilda Montgomery Absent: 0 C. PLEDGES OF ALLEGIANCE Mayor Morgan led the following Pledges of Allegiance: United States and Texas. D. CITIZEN COMMUNICATION Allen McMillan, 8242 Angelo Loop, spoke to Council and thanked the Round Rock Fire Department for their smoke alarm replacement program, he also spoke about Red Cross volunteers. E. PROCLAMATIONS: E.1 Consider a proclamation celebrating Dell Technologies on its 40th Birthday. Mayor Morgan read and presented the proclamation. John Howard, Director of Government Affairs - Dell Technologies, Inc., spoke and accepted the proclamation. E.2 Consider proclaiming May 2024 as "Preservation Month" in the City of Round Rock. Mayor Morgan read and presented the proclamation. Sharon Whitaker, HPC President, and Judy Anderson with Round Rock Preservation accepted the proclamation and presented the City of Round Rock a check for $53,000 for the Stage Coach Inn project. City of Round Rock Page 1 of 11 City Council Meeting Minutes April 25, 2024 E.3 Consider proclaiming May 6-10, 2024 as "Air Quality Awareness Week" in the City of Round Rock. Council Member Montgomery read and presented the proclamation to Michael Thane, Utilities and Environmental Services Director. F. STAFF PRESENTATIONS: F.1 Consider a presentation and department update from Human Resources. Valerie Francois, Human Resources Director made the staff presentation. G. CONSENT AGENDA: The following items were considered routine by the City Council and were enacted by one motion. There was no separate discussion on any of these items. G.1 Consider approval of minutes from the April 11, 2024 City Council meeting. G.2 Consider a resolution authorizing the Mayor to execute an Agreement with Mistras Group Inc. for the purchase of fire apparatus testing services. G.3 Consider an ordinance amending Chapter 14, Article VIII, Section 14-213.2 of the Code of Ordinances (2018 Edition), regarding specific regulations for outdoor music venues zoned Planned Unit Development with an underlying zoning of MU-1. (Second Reading) A motion was made by Council Member Ortega seconded by Mayor Pro-Tem Baker to approve the Consent Agenda. The motion carried by the following vote: Ayes: 7 - Mayor Morgan Mayor Pro-Tem Baker Council Member Ly Council Member Flores Council Member Ortega Mayor Pro-Tem Stevens Council Member Montgomery Nays: 0 Absent: 0 H. RESOLUTIONS: H.1 Consider a resolution authorizing the Mayor to execute a First Amendment to the Economic Development Program Agreement with Dell Inc. Brooks Bennett, Assistant City Manager made the staff presentation. A motion was made by Council Member Flores, seconded by Council Member Ly, to approve the Resolution. The motion passed by the following vote: City of Round Rock Page 2 of 11 City Council Meeting Minutes April 25, 2024 Ayes: 7 - Mayor Morgan Mayor Pro-Tem Baker Council Member Ly Council Member Flores Council Member Ortega Mayor Pro-Tem Stevens Council Member Montgomery Nays: 0 Absent: 0 H.2 Consider a resolution authorizing the Mayor to execute an Agreement with Celestial Displays, LLC for the purchase of themed fireworks and pyrotechnic services. Rick Atkins, Parks and Recreation Director made the staff presentation. A motion was made by Council Member Stevens, seconded by Council Member Ortega, to approve the Resolution. The motion passed by the following vote: Ayes: 7 - Mayor Morgan Mayor Pro-Tem Baker Council Member Ly Council Member Flores Council Member Ortega Mayor Pro-Tem Stevens Council Member Montgomery Nays: 0 Absent: 0 H.3 Consider a resolution authorizing the Mayor to execute Quantity Adjustment/Change Order No. 1 with Muniz Concrete & Contracting, Inc. for the Lake Creek Trail - Round Rock West Park to Centennial Plaza Project Rick Atkins, Parks and Recreation Director made the staff presentation. A motion was made by Council Member Ortega, seconded by Council Member Montgomery, to approve the Resolution. The motion passed by the following vote: Ayes: 7 - Mayor Morgan Mayor Pro-Tem Baker Council Member Ly Council Member Flores Council Member Ortega Mayor Pro-Tem Stevens Council Member Montgomery Nays: 0 Absent: 0 City of Round Rock Page 3 of 11 City Council Meeting Minutes April 25, 2024 H.4 Consider a resolution authorizing the Mayor to execute an Advance Funding Agreement for a Transportation Alternatives Set-Aside (TASA) Program Project with Texas Department of Transportation for the Heritage Trail East Project. Rick Atkins, Parks and Recreation Director made the staff presentation. A motion was made by Mayor Pro-Tem Baker, seconded by Council Member Stevens, to approve the Resolution. The motion passed by the following vote: Ayes: 7 - Mayor Morgan Mayor Pro-Tem Baker Council Member Ly Council Member Flores Council Member Ortega Mayor Pro-Tem Stevens Council Member Montgomery Nays: 0 Absent: 0 H.5 Consider a resolution rejecting all bids submitted for the Two Million Gallon Reuse Ground Storage Tank Project. Michael Thane, Utilities and Environmental Services Director made the staff presentation. A motion was made by Council Member Ortega, seconded by Council Member Montgomery, to approve the Resolution. The motion passed by the following vote: Ayes: 6 - Mayor Pro-Tem Baker Council Member Ly Council Member Flores Council Member Ortega Mayor Pro-Tem Stevens Council Member Montgomery Nays: 0 Absent: 1 - Mayor Morgan H.6 Consider a resolution authorizing the Mayor to execute a Contract with Fuquay, Inc. for the Cycle 3 - Basins 4 and 5 Manhole Rehabilitation Project. Michael Thane, Utilities and Environmental Services Director made the staff presentation. A motion was made by Council Member Ortega, seconded by Council Member Stevens, to approve the Resolution. The motion passed by the following vote: City of Round Rock Page 4 of 11 City Council Meeting Minutes April 25, 2024 Ayes: 7 - Mayor Morgan Mayor Pro-Tem Baker Council Member Ly Council Member Flores Council Member Ortega Mayor Pro-Tem Stevens Council Member Montgomery Nays: 0 Absent: 0 H.7 Consider a resolution authorizing the Mayor to execute a Contract for Engineering Services with Kasberg, Patrick & Associates, LP for the Cycle 4 - Basins 1 and 2 Wastewater Rehabilitation Project. Michael Thane, Utilities and Environmental Services Director made the staff presentation. A motion was made by Council Member Flores, seconded by Council Member Stevens, to approve the Resolution. The motion passed by the following vote: Ayes: 7 - Mayor Morgan Mayor Pro-Tem Baker Council Member Ly Council Member Flores Council Member Ortega Mayor Pro-Tem Stevens Council Member Montgomery Nays: 0 Absent: 0 H.8 Consider a resolution authorizing the Mayor to execute the Seventh Amendment to the Master Contract for the Financing, Construction, and Operation of the BCRUA Regional Water Treatment and Distribution Project. Michael Thane, Utilities and Environmental Services Director made the staff presentation. A motion was made by Mayor Pro-Tem Baker, seconded by Council Member Ortega, to approve the Resolution. The motion passed by the following vote: Ayes: 7 - Mayor Morgan Mayor Pro-Tem Baker Council Member Ly Council Member Flores Council Member Ortega Mayor Pro-Tem Stevens Council Member Montgomery Nays: 0 Absent: 0 City of Round Rock Page 5 of 11 City Council Meeting Minutes April 25, 2024 H.9 Consider a resolution authorizing the Mayor to execute a Contract for Engineering Services with Westwood Professional Services, Inc. for the County Road 118 Improvements Project. Gary Hudder, Transportation Director made the staff presentation. A motion was made by Council Member Ortega, seconded by Council Member Stevens, to approve the Resolution. The motion passed by the following vote: Ayes: 7 - Mayor Morgan Mayor Pro-Tem Baker Council Member Ly Council Member Flores Council Member Ortega Mayor Pro-Tem Stevens Council Member Montgomery Nays: 0 Absent: 0 H.10 Consider a resolution authorizing the Mayor to execute a Contract for Engineering Services with American Structurepoint, Inc. for the Sam Bass at Hairy Man Road Intersection Improvements Project. Gary Hudder, Transportation Director made the staff presentation. A motion was made by Council Member Ortega, seconded by Council Member Stevens, to approve the Resolution. The motion passed by the following vote: Ayes: 7 - Mayor Morgan Mayor Pro-Tem Baker Council Member Ly Council Member Flores Council Member Ortega Mayor Pro-Tem Stevens Council Member Montgomery Nays: 0 Absent: 0 H.11 Consider a resolution approving the action of the Round Rock Transportation and Economic Development Corporation in amending the Transportation Capital Improvement Program (TCIP). Gary Hudder, Transportation Director made the staff presentation. A motion was made by Council Member Flores, seconded by Council Member Ortega, to approve the Resolution. The motion passed by the following vote: City of Round Rock Page 6 of 11 City Council Meeting Minutes April 25, 2024 Ayes: 7 - Mayor Morgan Mayor Pro-Tem Baker Council Member Ly Council Member Flores Council Member Ortega Mayor Pro-Tem Stevens Council Member Montgomery Nays: 0 Absent: 0 H.12 Consider a resolution authorizing the Mayor to execute an Agreement between the City of Round Rock and the Round Rock Transportation and Economic Development Corporation (RRTEDC) to Pay Debt Service on the Road Portion of the 2024 Combination Tax and Limited Revenue Certificates of Obligation issued by the City of Round Rock. Susan Morgan, CFO made the staff presentation. A motion was made by Council Member Ortega, seconded by Council Member Ly, to approve the Resolution. The motion passed by the following vote: Ayes: 7 - Mayor Morgan Mayor Pro-Tem Baker Council Member Ly Council Member Flores Council Member Ortega Mayor Pro-Tem Stevens Council Member Montgomery Nays: 0 Absent: 0 I. ORDINANCES: I.1 Consider an ordinance designating the intersection of Southeastern Trail and Hampton Lane as an all-way stop intersection. (Second Reading) A motion was made by Mayor Pro-Tem Baker, seconded by Council Member Ortega, to approve the first reading the Ordinance. The motion passed by the following vote: Ayes: 7 - Mayor Morgan Mayor Pro-Tem Baker Council Member Ly Council Member Flores Council Member Ortega Mayor Pro-Tem Stevens Council Member Montgomery Nays: 0 City of Round Rock Page 7 of 11 City Council Meeting Minutes April 25, 2024 Absent: 0 I.2 Consider an ordinance authorizing the issuance of Combination Tax and Limited Revenue Certificates of Obligations, Series 2024; levying an ad valorem tax and pledging certain revenues in support thereof; awarding the sale of the Certificates and authorizing other matters related to the Certificates. (First Reading)* Susan Morgan, CFO and Garry Kimball, President of Specialized Public Finance made the staff presentation for items I.2, I.3, and I.4. A motion was made by Mayor Pro-Tem Baker, seconded by Council Member Ortega, to approve the first reading the Ordinance. The motion passed by the following vote: Ayes: 7 - Mayor Morgan Mayor Pro-Tem Baker Council Member Ly Council Member Flores Council Member Ortega Mayor Pro-Tem Stevens Council Member Montgomery Nays: 0 Absent: 0 A motion was made by Council Member Stevens, seconded by Council Member Ly, to dispense with the second reading and adopt the Ordinance. The motion passed by the following vote: Ayes: 7 - Mayor Morgan Mayor Pro-Tem Baker Council Member Ly Council Member Flores Council Member Ortega Mayor Pro-Tem Stevens Council Member Montgomery Nays: 0 Absent: 0 I.3 Consider an ordinance authorizing the issuance of General Obligation Bonds, Series 2024; levying an ad valorem tax in support thereof; awarding the sale of the Bonds and authorizing other matters related to the Bonds. (First Reading)* A motion was made by Mayor Pro-Tem Baker, seconded by Council Member Ortega, to approve the first reading the Ordinance. The motion passed by the following vote: City of Round Rock Page 8 of 11 City Council Meeting Minutes April 25, 2024 Ayes: 7 - Mayor Morgan Mayor Pro-Tem Baker Council Member Ly Council Member Flores Council Member Ortega Mayor Pro-Tem Stevens Council Member Montgomery Nays: 0 Absent: 0 A motion was made by Council Member Ortega, seconded by Council Member Stevens, to dispense with the second reading and adopt the Ordinance. The motion passed by the following vote: Ayes: 7 - Mayor Morgan Mayor Pro-Tem Baker Council Member Ly Council Member Flores Council Member Ortega Mayor Pro-Tem Stevens Council Member Montgomery Nays: 0 Absent: 0 I.4 Consider an ordinance authorizing the issuance of Limited Tax Notes, Series 2024; levying an ad valorem tax in support thereof; awarding the sale of the Notes and authorizing other matters related to the Notes. (First Reading)* A motion was made by Council Member Flores, seconded by Council Member Ortega, to approve the first reading the Ordinance. The motion passed by the following vote: Ayes: 7 - Mayor Morgan Mayor Pro-Tem Baker Council Member Ly Council Member Flores Council Member Ortega Mayor Pro-Tem Stevens Council Member Montgomery Nays: 0 Absent: 0 A motion was made by Council Member Ortega, seconded by Council Member Ly, to dispense with the second reading and adopt the Ordinance. The motion passed by the following vote: City of Round Rock Page 9 of 11 City Council Meeting Minutes April 25, 2024 Ayes: 7 - Mayor Morgan Mayor Pro-Tem Baker Council Member Ly Council Member Flores Council Member Ortega Mayor Pro-Tem Stevens Council Member Montgomery Nays: 0 Absent: 0 I.5 Consider an ordinance amending Chapter 20-1, Code of Ordinances (2018 Edition), regarding library cards and fees and amending "Appendix A: Fees, Rates and Charges" to Code of Ordinances (2018 Edition) by repealing library fees. (Second Reading) Geeta Halley, Assistant Library Director made the staff presentation. A motion was made by Council Member Stevens, seconded by Council Member Ly, to approve the first reading the Ordinance. The motion passed by the following vote: Ayes: 7 - Mayor Morgan Mayor Pro-Tem Baker Council Member Ly Council Member Flores Council Member Ortega Mayor Pro-Tem Stevens Council Member Montgomery Nays: 0 Absent: 0 J. COUNCIL COMMENTS REGARDING ITEMS OF COMMUNITY INTEREST K. EXECUTIVE SESSION: K.1 Consider Executive Session as authorized by §551.072, Government Code, related to the purchase and/or value of real property to wit: 901 Emmanuel Street The City Council recessed to executive session. Mayor Morgan called the executive session to order at 7:17 p.m. and adjourned at 7:35 p.m. Council reconvened to regular session. No action was taken. L. ACTION RELATIVE TO EXECUTIVE SESSION: L.1 Consider possible action related to the purchase and/or value of real property to wit: 901 Emmanuel Street. This item was not considered, no action was taken. City of Round Rock Page 10 of 11 City Council Meeting Minutes April 25, 2024 M. ADJOURNMENT There being no further business, Mayor Morgan adjourned the meeting at 7:37 pm. Respectfully submitted: Meagan Spinks, City Clerk City of Round Rock Page 11 of 11