City Council

City of Round Rock Meeting Minutes City Council Thursday, May 23, 2024 A. CALL MEETING TO ORDER The Round Rock City Council met in regular session on May 23, 2024 in the City Council chambers at 221 E. Main Street. Mayor Morgan called the meeting to order at 6:03 pm. B. ROLL CALL Present: 7 - Mayor Craig Morgan Council Member Michelle Ly Council Member Rene Flores Council Member Melissa Fleming Council Member Frank Ortega Council Member Hilda Montgomery Mayor Pro-Tem Kristin Stevens Absent: 1 - Mayor Pro-Tem Matthew Baker C. PLEDGES OF ALLEGIANCE Mayor Morgan led the following Pledges of Allegiance: United States and Texas. D. FAREWELL TO OUTGOING COUNCIL MEMBER City Department and State Representative Presentations for Mayor Pro-Tem Baker - August Alvarado – Congressman Carter’s office - Rep. John Bucy III - Finance – Susan Morgan - Fire – Asst. Chief Charles Dittman - PARD – Rick Atkins - Police – Chief Banks - Sports Management & Tourism – Chad McKenzie - Transportation – Gary Hudder - Utilities – Michael Thane - Spokesperson from Rep. Caroline Harris Davila's Office - Mayor and Council – Gift on behalf of Council - Administration – Laurie presented flowers to Natasha Baker City of Round Rock Page 1 of 10 City Council Meeting Minutes May 23, 2024 E. OATH OF OFFICE: E.1 Administration of oath of office to the newly elected Council Member for Place 3. Judge Hallford administered the oath of office to Councilmember-elect Fleming. E.2 Administration of oath of office to the re-elected Council Member for Place 5. Judge Hallford administered the oath of office to Councilmember Stevens. There was a short break for family and friends to take pictures and for Councilmember Fleming to take her seat on the dais. F. CITIZEN COMMUNICATION There were no citizens wishing to speak. G. CONSENT AGENDA: A motion was made by Council Member Stevens seconded by Council Member Ortega to approve the Consent Agenda . The motion carried by the following vote: Ayes: 7 - Mayor Morgan Council Member Ly Council Member Flores Council Member Fleming Council Member Ortega Council Member Montgomery Mayor Pro-Tem Stevens Nays: 0 Absent: 1 - Mayor Pro-Tem Baker G.1 Consider approval of minutes from the May 9, 2024 City Council meeting. G.2 Consider an ordinance adopting Amendment No. 1 to the FY 2023-2024 Operating Budget. (Second Reading) G.3 Consider a resolution authorizing the Mayor to execute an Agreement with Pure Power Products, LLC for the purchase of reusable oil filters. G.4 Consider a resolution authorizing the Mayor to execute an Engagement Letter with Whitley Penn, LLP for the 2024 financial and compliance audit. G.5 Consider a resolution authorizing the Mayor to execute a Contract with FarrWest Environmental Supply, Inc. for the purchase of highway safety and traffic control products. City of Round Rock Page 2 of 10 City Council Meeting Minutes May 23, 2024 H. RESOLUTIONS: H.1 Consider a resolution declaring that the Charter Amendments from the City of Round Rock's General and Special Election held on May 4, 2024 are adopted. Stephanie Sandre, City Attorney made the staff presentation. A motion was made by Council Member Ortega, seconded by Council Member Montgomery, to approve the Resolution. The motion passed by the following vote: Ayes: 7 - Mayor Morgan Council Member Ly Council Member Flores Council Member Fleming Council Member Ortega Council Member Montgomery Mayor Pro-Tem Stevens Nays: 0 Absent: 1 - Mayor Pro-Tem Baker H.2 Consider a resolution authorizing the City Manager to issue a Purchase Order to Xybix Systems, Inc. for dispatch consoles for the Police Department. Justin Carmichael, Assistant Police Chief made the staff presentation. A motion was made by Council Member Ortega, seconded by Council Member Stevens, to approve the Resolution. The motion passed by the following vote: Ayes: 7 - Mayor Morgan Council Member Ly Council Member Flores Council Member Fleming Council Member Ortega Council Member Montgomery Mayor Pro-Tem Stevens Nays: 0 Absent: 1 - Mayor Pro-Tem Baker H.3 Consider a resolution authorizing the City Manager to issue a Purchase Order to Motorola Solutions, Inc. for replacement of police communication radios. Justin Carmichael, Assistant Police Chief made the staff presentation. A motion was made by Council Member Ortega, seconded by Council Member Ly, to approve the Resolution. The motion passed by the following vote: City of Round Rock Page 3 of 10 City Council Meeting Minutes May 23, 2024 Ayes: 7 - Mayor Morgan Council Member Ly Council Member Flores Council Member Fleming Council Member Ortega Council Member Montgomery Mayor Pro-Tem Stevens Nays: 0 Absent: 1 - Mayor Pro-Tem Baker H.4 Consider a resolution authorizing the Mayor to execute an Agreement with Faster Asset Solutions for fleet management information systems. Chad McDowell, General Services Director made the staff presentation. A motion was made by Council Member Ortega, seconded by Council Member Stevens, to approve the Resolution. The motion passed by the following vote: Ayes: 7 - Mayor Morgan Council Member Ly Council Member Flores Council Member Fleming Council Member Ortega Council Member Montgomery Mayor Pro-Tem Stevens Nays: 0 Absent: 1 - Mayor Pro-Tem Baker H.5 Consider a resolution authorizing the Mayor to execute Supplemental Agreement No. 1 to "City of Round Rock Agreement for Fiber Optic Cabling Services and Equipment with Austin Structured Cabling, LLC." Chad McDowell, General Services Director made the staff presentation. A motion was made by Council Member Ortega, seconded by Council Member Flores, to approve the Resolution. The motion passed by the following vote: Ayes: 7 - Mayor Morgan Council Member Ly Council Member Flores Council Member Fleming Council Member Ortega Council Member Montgomery Mayor Pro-Tem Stevens Nays: 0 Absent: 1 - Mayor Pro-Tem Baker City of Round Rock Page 4 of 10 City Council Meeting Minutes May 23, 2024 H.6 Consider a resolution determining that "Competitive Sealed Proposal" is the delivery method which provides the best value for the Fire Station 10 Project. Chad McDowell, General Services Director made the staff presentation. A motion was made by Council Member Stevens, seconded by Council Member Ortega, to approve the Resolution. The motion passed by the following vote: Ayes: 7 - Mayor Morgan Council Member Ly Council Member Flores Council Member Fleming Council Member Ortega Council Member Montgomery Mayor Pro-Tem Stevens Nays: 0 Absent: 1 - Mayor Pro-Tem Baker H.7 Consider a resolution authorizing the Mayor to execute a Standard Form of Agreement between Owner and Architect with Jacobs Engineering Group Inc. for the Bob Bennett Complex Phases II, III, and IV Project. Chad McDowell, General Services Director made the staff presentation. A motion was made by Council Member Ortega, seconded by Council Member Montgomery, to approve the Resolution. The motion passed by the following vote: Ayes: 7 - Mayor Morgan Council Member Ly Council Member Flores Council Member Fleming Council Member Ortega Council Member Montgomery Mayor Pro-Tem Stevens Nays: 0 Absent: 1 - Mayor Pro-Tem Baker H.8 Consider a presentation regarding, and a resolution approving the Capital Improvements Plan Progress Semi-Annual Report regarding Water and Wastewater from the Capital Improvements Advisory Committee. Michael Thane, Utilities and Environmental Services Director made the staff presentation. A motion was made by Council Member Ortega, seconded by Council Member Stevens, to approve the Resolution. The motion passed by the following vote: City of Round Rock Page 5 of 10 City Council Meeting Minutes May 23, 2024 Ayes: 7 - Mayor Morgan Council Member Ly Council Member Flores Council Member Fleming Council Member Ortega Council Member Montgomery Mayor Pro-Tem Stevens Nays: 0 Absent: 1 - Mayor Pro-Tem Baker H.9 Consider a resolution determining that “Competitive Sealed Proposal ” is the delivery method which provides the best value for the Reuse Water Pump Station Second Electric Utility Feed and Pump Addition Project. Michael Thane, Utilities and Environmental Services Director made the staff presentation. A motion was made by Council Member Flores, seconded by Council Member Ortega, to approve the Resolution. The motion passed by the following vote: Ayes: 7 - Mayor Morgan Council Member Ly Council Member Flores Council Member Fleming Council Member Ortega Council Member Montgomery Mayor Pro-Tem Stevens Nays: 0 Absent: 1 - Mayor Pro-Tem Baker H.10 Consider a resolution authorizing the Mayor to execute Supplemental Agreement No. 3 to "City of Round Rock Agreement for Professional Consulting Services related to Expert Witness/Litigation Services for Wholesale Rate Cases with Raftelis Financial Consultants, Inc." Michael Thane, Utilities and Environmental Services Director made the staff presentation. A motion was made by Council Member Stevens, seconded by Council Member Ortega, to approve the Resolution. The motion passed by the following vote: Ayes: 7 - Mayor Morgan Council Member Ly Council Member Flores Council Member Fleming Council Member Ortega Council Member Montgomery Mayor Pro-Tem Stevens Nays: 0 Absent: 1 - Mayor Pro-Tem Baker City of Round Rock Page 6 of 10 City Council Meeting Minutes May 23, 2024 H.11 Consider a resolution authorizing the Mayor to execute a Services Agreement with the property owners of 2.5 acres of land out of the John H. Randall Survey, Abstract No. 531, located east of Red Bud Lane and south of Doris Lane. Bradley Dushkin, Planning and Development Services Director made the staff presentation. A motion was made by Council Member Stevens, seconded by Council Member Ortega, to approve the Resolution. The motion passed by the following vote: Ayes: 7 - Mayor Morgan Council Member Ly Council Member Flores Council Member Fleming Council Member Ortega Council Member Montgomery Mayor Pro-Tem Stevens Nays: 0 Absent: 1 - Mayor Pro-Tem Baker I. ORDINANCES: I.1 Consider public testimony regarding, and an ordinance annexing 2.5 acres of land out of the John H. Randall Survey, Abstract No. 531, located east of Red Bud Lane and south of Doris Lane. (First Reading)* Bradley Dushkin, Planning and Development Services Director, made the staff presentation. Mayor Morgan opened the hearing for public testimony. There being no further testimony, the public hearing was closed. A motion was made by Council Member Stevens, seconded by Council Member Flores, to approve the first reading the Ordinance. The motion passed by the following vote: Ayes: 7 - Mayor Morgan Council Member Ly Council Member Flores Council Member Fleming Council Member Ortega Council Member Montgomery Mayor Pro-Tem Stevens Nays: 0 Absent: 1 - Mayor Pro-Tem Baker A motion was made by Council Member Stevens, seconded by Council Member Ly, to dispense with the second reading and adopt the Ordinance. The motion passed by the following vote: City of Round Rock Page 7 of 10 City Council Meeting Minutes May 23, 2024 Ayes: 7 - Mayor Morgan Council Member Ly Council Member Flores Council Member Fleming Council Member Ortega Council Member Montgomery Mayor Pro-Tem Stevens Nays: 0 Absent: 1 - Mayor Pro-Tem Baker I.2 Consider public testimony regarding, and an ordinance zoning 2.5 acres out of the John H. Randall Survey, Abstract No. 531, located east of Red Bud Lane and south of Doris Lane to the TH (Townhouse) district. (First Reading)* Bradley Dushkin, Planning and Development Services Director, made the staff presentation. Mayor Morgan opened the hearing for public testimony. There being no further testimony, the public hearing was closed. A motion was made by Council Member Ortega, seconded by Council Member Stevens, to approve the first reading the Ordinance. The motion passed by the following vote: Ayes: 7 - Mayor Morgan Council Member Ly Council Member Flores Council Member Fleming Council Member Ortega Council Member Montgomery Mayor Pro-Tem Stevens Nays: 0 Absent: 1 - Mayor Pro-Tem Baker A motion was made by Council Member Stevens, seconded by Council Member Ortega, to dispense with the second reading and adopt the Ordinance. The motion passed by the following vote: Ayes: 7 - Mayor Morgan Council Member Ly Council Member Flores Council Member Fleming Council Member Ortega Council Member Montgomery Mayor Pro-Tem Stevens Nays: 0 Absent: 1 - Mayor Pro-Tem Baker City of Round Rock Page 8 of 10 City Council Meeting Minutes May 23, 2024 J. APPOINTMENTS: J.1 Consider the appointment of a Council Director to the Brushy Creek Regional Utility Authority (BCRUA) Board of Directors. Councilmember Flores will move from non-voting member to voting member, as the Council Director. A motion was made by Mayor Morgan, seconded by Council Member Stevens, to appoint Councilmember Flores the Council Director to the BCRUA Board of Directors. The motion passed by the following vote: Ayes: 7 - Mayor Morgan Council Member Ly Council Member Flores Council Member Fleming Council Member Ortega Council Member Montgomery Mayor Pro-Tem Stevens Nays: 0 Absent: 1 - Mayor Pro-Tem Baker J.2 Consider the appointment of a Citizen Director to the Brushy Creek Regional Utility Authority (BCRUA) Board of Directors. Matthew Baker will move from voting member to non-voting member as the Citizen Director. A motion was made by Mayor Morgan, seconded by Council Member Flores, to appoint Matthew Baker as the Citizen Director to the BCRUA Board of Directors. The motion passed by the following vote: Ayes: 7 - Mayor Morgan Council Member Ly Council Member Flores Council Member Fleming Council Member Ortega Council Member Montgomery Mayor Pro-Tem Stevens Nays: 0 Absent: 1 - Mayor Pro-Tem Baker K. COUNCIL COMMENTS REGARDING ITEMS OF COMMUNITY INTEREST L. EXECUTIVE SESSION: City of Round Rock Page 9 of 10 City Council Meeting Minutes May 23, 2024 L.1 Consider Executive Session as authorized by §551.071, Government Code, related to consultation with attorney regarding pending litigation, to wit: Texas Disposal System, Inc. v. City of Round Rock, et al, cause no. 22-0482-C395. L.2 Consider Executive Session as authorized by §551.071, Government Code, related to consultation with attorney regarding an update on the Comptroller of Public Accounts’ proposed rule amendment related to sales tax. The City Council recessed to executive session. Mayor Morgan called the executive session to order at 7:50 p.m. and adjourned at 8:23 p.m. Council reconvened to regular session with no action on the executive session. M. ADJOURNMENT There being no further business, Mayor Morgan adjourned the meeting at 8:23 pm. Respectfully submitted: Meagan Spinks, City Clerk City of Round Rock Page 10 of 10