City Council

City of Roy Council Meeting Agenda Roy City Hall Study & Work Sessions and Council Meeting 06/10/2024 Monday, June 10th, 2024, at 6:30PM and 7:00PM PST Roy City Council Meetings are held in person at 216 McNaught Street South, Roy, WA 98580 and virtually on Microsoft Teams. Registration is required to attend virtually; please use the link below to log into the meeting digitally. https://tinyurl.com/3xndr3k2 Meeting ID: 246 697 288 160 Passcode: By6dMb ROY CITY COUNCIL: STUDY & WORK SESSION Roy City Hall – 06/10/2024 – 6:30PM Notes from Roy City Code: 1-5-3 MEETING TYPES; TIMES AND PLACES; NONATTENDANCE: C. Study Sessions: Immediately preceding each regular meeting at seven o’clock (6:30) P.M., the council may hold a study session for the purpose of providing the council with background information and briefing on items forthcoming on the meeting agenda or such other business that may arise before the council during the meeting. (Ord. 1014, 01/08/2024) Discussion Topics: 1) Library- Pierce County Library is entering into RFQ to select consultants for long-range capital planning projects (10-20 year projections). If there is any interest in annexation to the Pierce County Library for facilities now is the time. NOT DISCUSSED. 2) Grant- Records grant update NOT DISCUSSED. 3) COAF- update and gage interest 4) Forever Green Trails services- 10768940.1 - 370717 - 0001  ROY CITY COUNCIL: REGULAR COUNCIL MEETING Roy City Hall – 06/10/2024 - 7:00 PM 1) CALL TO ORDER AND ATTENDANCE/ABSENCE STATEMENT Mayor Ivy called the meeting to order at 7:00:59 PM Mayor - Kimber Ivy: Present Council Member, Mayor pro tem - Yvonne Starks: Present Council Member - Jim Rotondo: Present Council Member - Harvey Gilchrist: Present Council Member - Bill Starks: Present City Clerk-Treasurer - Michael Malek: Absent Chief of Police - Paul Antista: Present Public Works Director - William Starks: Present Special Legal Council - Charlotte Archer: Absent Court Clerk - Katy Henricksen: Present Special Legal Council - Rosemary Larson: Absent Deputy Clerk - Kim Bendel: Absent Special Legal Council - Curtis Chambers: Absent Council Member – Edmund Dunn: Present 2) PLEDGE OF ALLEGIANCE Began at 7:01:26 PM 3) ADMINISTER OATH FOR COUNCIL POSITION #1 07:01:59 PM (00:32:01) Councilmember Edmund Dunn sworn in by Mayor Ivy MAYOR IVY TURNED THE MEETING OVER TO MAYOR PRO TEM YVONNE STARKS AS SHE HAD TO LEAVE. 3) CITIZEN'S REQUEST TO BE HEARD: (Limit comments to 3 minutes per person, per Roy City Code (RCC) 1-5-6(D)). Please note: State law (RCW 42.17A.555) prohibits the use of facilities of a public office, including City Hall, to support or oppose a ballot measure or an election campaign for public office. 07:03:48 PM (00:33:49) Patty Haver spoke on the water situation, purchase of property. 07:07:37 PM (00:37:39) Mike Brown brought up a theory on water movement due to the gravel pits and drawing the ground water there creating the silt movement. Suggested getting a geologist out to investigate it. 07:09:15 PM (00:39:16) Holly Daza spoke of the need for more police officers, regarding more crime and drug issues near Roy Elementary School. 10768940.1 - 370717 - 0001 07:11:00 PM (00:41:01) Gail Herlitzka also commented on the need for additional police officers. 07:14:31 PM (00:44:32) Shannon Foster also commented on the need for additional police officers and the increased drug use and crime. 07:18:21 PM (00:48:22) Alexandria Hall talked about the need for more police officers to address the criminal activities. 07:21:13 PM (00:51:15) Laura VanDerVeen addressed the water situation and the PFAS issue. 07:35:22 PM (01:05:23) Shauna Baker had multiple issues to discuss regarding clean water, police protection, the goals of the mayor’s future plans, and asked the council what they’re plans are. Multiple people in the audience interrupted and spoke over each other throughout Ms. Baker’s time. No request to speak forms were submitted and no names were given. 07:50:07 PM (01:20:09) Cindy Byrd suggested a low interest loan for the water situation as well as concerns about communication. 4) CONSENT AGENDA: a) Minutes: May 13th, 2024 – Study/Work Session & Town Hall b) Vouchers: #36904 - #36925 Payroll and Claims Check Payroll Total = $27,576.48 Claim/EFT/Draft/Excise Tax Totals = $29,858.63 Total Vouchers Paid = $57,435.11 c) Current Treasurers Report Proposed Motion: “Motion to approve the Consent Agendas as prepared.” 07:52:48 PM (01:22:50) Motion to approve made by Harvey Gilchrist. Seconded by Edmund Dunn and Jim Rotondo. 5 Yays. Motion passed. 5) PROCLAMATIONS AND PRESENTATIONS: 07:54:41 PM (01:24:42) a) Ken Sansone - SL Environmental Law Group PC - PFAS Issues and Litigation. (Presentation) Due to technical difficulties, a phone presentation was done. 08:06:06 PM (01:36:07) b) Doris Walkins Introduction (PC Superior Court Candidate – Dept #9) Due to technical difficulties, a phone presentation was done. 10768940.1 - 370717 - 0001 6) PUBLIC HEARING: None 7) RESOLUTIONS: 08:08:51 PM (01:38:52) a) RESOLUTION 964 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROY, WASHINGTON, AUTHORIZING A CONTRACT FOR SERVICES CC-xxxxxx BETWEEN PIERCE COUNTY AND THE CITY OF ROY REGARDING ROAD AND TRAFFIC MAINTENANCE SERVICES (Second Read with updates) 1. Staff Briefing – Contract number to be entered after adoption 2. Proposed Motion: Enter into an Interlocal Agreement with Pierce County for Road & Traffic Maintenance Services including 2025 Chip Seal Project - (Updated for follow up from previous meetings.) 3. Council Deliberation 08:09:34 PM (01:39:36) Motion to approve made by Harvey Gilchrist. Seconded by Jim Rotondo. 5 Yays. Motion passed. b) RESOLUTION 965 This resolution/authorization authorizes the person(s) identified below (in Section 2) to act as the authorized representative/agent on behalf of our organization and to legally bind our organization with respect to the above Project(s) for which we seek grant funding assistance managed through the Recreation and Conservation Office (Office). 1. Staff Briefing- COAF Grant 2. Proposed Motion: Approve authorized representative/agent on behalf of our organization and to legally bind our organization with respect to the above Project(s) for which we seek grant funding assistance managed through the Recreation and Conservation Office (Office). 3. Council Deliberation 08:09:59 PM (01:40:01) Resolution was skipped. No vote taken. c) RESOLUTION 966 RESOLUTION TO AUTHORIZE THE MAYOR TO ENTER INTO AND MANAGE A CONTRACT BETWEEN THE CITY OF ROY AND FOREVER GREEN TRAILS TO PROVIDE TECHNICAL GRANT APPLICATION SERVICES TO ROY FOR THE RECREATION AND 10768940.1 - 370717 - 0001  CONSERVATION OFFICE’S (RCO) 2024 COMMUNITY OUTDOOR ATHLETIC FACILITIES GRANT. 1. Staff Briefing- In the efforts to achieve the COAF grant final application. Discussed previously. 2. Proposed Motion: Approve the Mayor to enter into an agreement with Forever Green Trails for the purpose of applying for grants. This contract is not to exceed ______ and to update the Council on its progress. 3. Council Deliberation 08:10:24 PM (01:40:25) Resolution was skipped. No vote taken. 8) ORDINANCES: 08:10:34 PM (01:40:35) a) ORDINANCE NO. 1017 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ROY, PIERCE COUNTY, WASHINGTON, AMENDING THE ROY CITY CODE TITLE 13, FLOOD CONTROL, CHAPTER 1, FLOODPLAIN DEVELOPMENT MANAGEMENT, TO UPDATE FLOODPLAIN MANAGEMENT REQUIREMENTS IN ACCORDANCE WITH FEMA FLOOD INSURANCE STUDY AND RATE MAP EFFECTIVE JULY 17TH, 2024. (1ST READ) 1. Staff Briefing – Council is receiving this ordinance to review only at this time. The council will be receiving a presentation from Matthew Gerlach on 7/08/2024. 2. Council Propose Action – Action suggested to be taken at 7/08/2024 meeting. 3. Council Deliberation 9) OLD BUSINESS: 08:11:27 PM (01:41:29) a) Discuss obligation suggestions for SLFRF-ARPA funding. Proposed Motion: Approve the Mayor to obligate SLFRF -ARPA Funding to ________________ on request of needs from staff and community. 08:11:44 PM (01:41:45) Council followed the Mayor’s suggestions for distribution of the remaining $152,000 of the SLFRF-ARPA Funding as follows: $10,000 to go towards the crosswalk project; $45,000 for the security and fire system for City Hall; $20,000 for the city technology updates, and the remaining $77,869.44 for the future water infrastructure. 10768940.1 - 370717 - 0001 08:12:38 PM (01:42:40) Motion to approve the proposed disbursements made by Bill Starks. Seconded by Harvey Gilchrist. 5 Yays. Motion passed. c) Third Read – Updated Personnel Policy Manual – Request Written or Digital Comments to the Mayor for review and updates. Adoption anticipated for 7/8/2024 meeting. 08:13:03 PM (01:43:04) Suggestions for edits from council members have been sent to the Mayor. d) Discuss RFP applications for fire & security services. Presentation by Chief on cost. Proposed Motion: Approve the Mayor to enter into an agreement for Fire & Security Services with ________________ based on cost provided within initial RFP presentation & allow the use of SLFRF/ARPA funds to be obligated for this project alongside a $5,000 MRSC grant approved for acceptance at the prior council meeting (5/13/2024). 08:13:24 PM (01:43:26) Motion to approve Guardian Fire Suppression System made by Harvey Gilchrist. Seconded by Bill Starks.. 5 Yays. Motion passed. e) Call to interview Historical Committee Applicants Matt Ivy, Angela Rexroad, Shannon Faria and Jeri Carrano-Setzer. Proposed Motion: - Move to appoint Matt Ivy, Angela Rexroad, Shannon Faria and Jeri Carrano-Setzer to Roy City Historical Committee. 08:14:50 PM (01:44:51) Motion to defer the appointments to the July 8, 2024 meeting for the interview process was made by Bill Starks. Seconded by Harvey Gilchrist. 5 Yays. Motion passed. The interview process was inhibited due to technical difficulties with the virtual meeting program. 10) NEW BUSINESS: 08:15:09 PM (01:45:10) a) Proposed Motion: - Move to appoint City Clerk Treasurer Candidate Krista Miller to the position of Roy City Clerk Treasurer at the recommendation of Mayor Kimber Ivy. 08:15:24 PM (01:45:25) Motion to approve Krista Miller to the position of Roy City Clerk Treasurer made by Harvey Gilchrist. Seconded by Edmund Dunn. 4 Yays, 1 Nay. Motion passed. b) Proposed Motion: Approve the Mayor to enter into an agreement for City Attorney Services with ________________ based on cost provided within initial RFP presentation. Resolution to be presented at 7/8/2024 Council Meeting. 10768940.1 - 370717 - 0001 08:20:22 PM (01:50:23) Motion to approve Kenyon - Disend, WA Municipal Law Firm made by Yvonne Starks. Seconded by Harvey Gilchrist. 5 Yays. Motion passed. 11) MAYOR REPORTS: 12) COUNCIL REPORTS: 13) BUILDING PERMITS: 14) ADDITIONAL MATTERS: 08:20:45 PM (01:50:46) Jim Rotondo had concerns regarding the interview process of city employees. Discussion also took place regarding having the State Auditors come in sooner than later. 08:23:30 PM (01:53:31) Motion to request an audit was made by Jim Rotondo and seconded by Harvey Gilchrist. 5 Yays. Motion passed. 08:24:24 PM (01:54:25) Chief Antista spoke for a few minutes regarding the crime in the city and a property just outside of the city limits. The Pierce County Sheriff’s contract for services to answer calls when the Roy Police Department is not on duty increased. The Chief suggested the Department bring on Reserves to cover weekends and nights. 08:31:18 PM (02:01:19) People from the audience began speaking again. 08:31:59 PM (02:02:00) Cindy Byrd read the state law (RCW 42.17A.555) ”Prohibits the use of the facilities of a public office, including City Hall to support or oppose a ballot measure or an election campaign for public office.” She had concerns that the presenter was campaigning. 08:33:44 PM (02:03:46) Yvonne Starks commented on the use of forms shared from other cities. 15) EXECUTIVE SESSION: None Scheduled 16) ADJOURNMENT 08:34:16 PM (02:04:17) Yvonne Starks made a call for the meeting to be adjourned. Jim Rotondo seconded it. 5 Yays. The meeting was adjourned at 8:34:16 PM. 10768940.1 - 370717 - 0001