Commission for the Arts

Agenda Royal Oak Commission for the Arts Meeting Tuesday, January 21, 2025, 7:00 p.m. City Hall, Room 122 203 S. Troy Street Royal Oak, Michigan 48067 Anyone planning to attend the meeting who has need of special assistance under the Americans with Disabilities Act (ADA) is asked to contact the city clerk’s office at 248-246-3050 at least two (2) business days prior to the meeting. Pages 1. Call to Order 2. Public Comment 3. Approval of Agenda 2 4. Approval of Minutes 4 5. New Business a. Judy Davids to Discuss CFA Presence at Community Resource Fair b. Elections of Officers c. Review of Commission for the Arts Bylaws 7 d. 2024 Annual Report (Draft) 12 e. Update on Artist Laureate f. Renewals for Art Explored 24 g. Dowdle Puzzle Mural 25 6. Old Business 7. Subcommittee/Program Reports 8. General Announcements 9. Social Media 10. Adjournment  Agenda Royal Oak Commission for the Arts Meeting Tuesday, December 17, 2024, 7:00 p.m. City Hall, Room 122 203 S. Troy Street Royal Oak, Michigan 48067 Anyone planning to attend the meeting who has need of special assistance under the Americans with Disabilities Act (ADA) is asked to contact the city clerk’s office at 248-246-3050 at least two (2) business days prior to the meeting. Pages 1. Call to Order 2. Public Comment 3. Approval of Agenda 4. Approval of Minutes 5. New Business a. Discussion of 2025 Artist Laureate Decision 6. Old Business a. Discussion on 2025 Meeting Dates 2 7. Subcommittee/Program Reports 8. General Announcements 9. Social Media 10. Adjournment Page 2 of 25  Office of the City Manager 203 South Troy Street Royal Oak, MI 48067 www.romi.gov December 17, 2024 Members of the Commission for the Arts: In November the Commission for the Arts approved the 2025 annual meeting schedule. Staff needs to adjust three meetings as follows:  Monday, June 23 to June 16  Monday, September 22 to September 15  Monday, November 24 to November 17 Staff requests that the commission approve the date changes shown above. Below are the remaining dates for the meetings with the location for your reference.  Tuesday, January 21 - City Hall 122  Monday, February 17 – City Hall 122  Monday, March 17 – City Hall 122  Monday, April 21 – City Hall 122  Tuesday, May 20 – City Hall 122  Monday, July 21 – City Hall 122  Monday, August 18 – City Hall 122  Monday, October 20 – City Hall 116  Tuesday, December 16 - Room 122 Respectfully submitted, Alayna Brasch Royal Oak City Manager Graduate Fellow Page Page32of of25 2  Minutes Royal Oak Commission for the Arts Meeting December 17, 2024, 7:00 p.m. City Hall, Room 122 203 S. Troy Street Royal Oak, Michigan 48067 Present: Jason Gittinger Melanie Macey Jodie Ellison Denise Reske Alesha Beistline Laura Bonnell _____________________________________________________________________ 1. Call to Order The meeting was called to order at 7:03 pm. 2. Public Comment None. 3. Approval of Agenda Resolution Number: To approve of the agenda. Moved by: Jodie Ellison Seconded by: Laura Bonnell Motion Adopted 4. Approval of Minutes Resolution Number: To adopt Moved by: Alesha Beistline Seconded by: Jodie Ellison Motion Adopted 5. New Business 5.a Discussion of 2025 Artist Laureate Decision 1 Page 4 of 25  The group is most interested Godofredo Gannod. To the rest of the applicants, the group would like staff to include in the email: "May we include you in our email list of artists to reach out to for the next opportunities to apply to Art Explored, the Royal Oak Art Fair booths, and next year's Artist Laureate program?" Susan Barkman brought up that the Civic Foundation is interested in funding a specific project for the CFA. Perhaps this could help be a funding source if Godofredo's project goes over the $10,000 the Artist Laureate is allocated. Resolution Number: To offer the Artist Laureate position to Godofredo Gannod Moved by: Jodie Ellison Seconded by: Laura Bonnell Motion Adopted 6. Old Business 6.a Discussion on 2025 Meeting Dates Resolution Number: To approve of 2025 Meeting Dates Moved by: Alesha Beistline Seconded by: Jodie Ellison Motion Adopted 7. Subcommittee/Program Reports The Share the Warmth project is going well thanks to Denise Reske. Laura Bonnell suggested getting a video of all the projects the CFA is working on throughout the year. Susan Barkman said CMN could take care of the production aspect of this. Susan will at some point call CMN and get a quote for this. The group would like to pass a motion at next month's meeting regarding funding for this. 8. General Announcements 9. Social Media 10. Adjournment The meeting was adjourned at (time). Moved by: Alesha Beistline Seconded by: Jodie Ellison 2 Page 5 of 25 Motion Adopted 3 Page 6 of 25  CITY OF ROYAL OAK Commission for the Arts Approved July 8, 2024 by City Commission I. NAME The name of this commission is the Commission for the Arts. II. PURPOSE As established by Chapter 36 of City of Royal Oak Code of Ordinances, the purpose of the Commission for the Arts shall be to "develop a plan to encourage artists and promote public art in Royal Oak" as part of a greater community goal to "preserve neighborhoods by encouraging community involvement and family activities; and further, to be recognized as a destination for entertainment, recreation and cultural opportunities." The Commission for the Arts shall comply with all federal, Michigan and Royal Oak laws. Ill. MEMBERSHIP AND VACANCIES a. The Commission for the Arts shall be made up of seven (7) voting members who have experience or interest in the propagation, creation, design, performance, instruction, or study of the arts. One of the seven voting members shall be a member of the City Commission. Commission members shall be appointed by the Mayor and confirmed by the City Commission for terms of three years. Members of the Commission shall be eligible for reappointment. Term limits, appointments, reappointments, appointment terminations, and vacancy rules are subject to applicable ordinance provisions. Vacancies shall be filled by appointment by the Mayor and confirmation by the City Commission. b. All members shall be appointed by the City Commission consistent with Chapter 12, Appointments to Advisory Boards, Commissions and Committees, of the City of Royal Oak Code of Ordinances, also known as the Appointments Ordinance. i. The staff ex-officio member shall notify the City Clerk of any vacancies on the Commission who will forward any vacancies to the City Commission for consideration to fill any vacancies. ii. The Commission for the Arts members shall keep the City Clerk's office informed of changes in their names, addresses, phone Page 7 of 25  number, email address or other basic contact information or anything that might change their status as a commission member. iii. Members appointed to fill a vacancy shall hold office for the original term of the vacancy as set by the City Commission and/or the Appointments Ordinance. iv. Members shall comply with ordinances relating to attendance as described in Chapter 12. IV. OFFICERS The Commission for the Arts shall elect a chair, vice chair, and any other officers deemed necessary. a. Chair: The chair shall preside over the meeting and serve as a voting member b. Vice-Chair: The vice-chair shall perform the duties of chair in their absence. c. Staff Ex-Officio: The staff ex-officio member, who is appointed by the City Manager or their designee, shall serve as the secretary and record the minutes. Term: All members, except for the staff ex-officio member, shall serve a three (3) year term. Qualifications to be an officer: Officers shall be members of the Commission for the Arts. The Commission for the Arts has the authority to remove a member from being an officer of the Commission for the Arts but does not have the authority to remove them from the Commission for the Arts. The Commission for the Arts may remove a member from being an officer, by motion, second, and the concurring affirmative vote of four (4) members of the Commission for the Arts. V. NOMINATIONS AND ELECTIONS OF OFFICERS The Commission for the Arts shall hold the election of officers annually in January, nominations for which shall be accepted at the January meeting. Any member of the Commission for the Arts may be nominated if they meet the requirements determined in Section IV, qualifications of officers. Page 8 of 25 Members may nominate themselves or any other appointed member of the Commission for the Arts. The affirmative vote of the majority of members present for the election shall be required to be elected as an officer. VI. CODE OF CONDUCT In general, the use of good judgment, based on high ethical principles, will guide the officers and members of Commission for the Arts with respect to lines of acceptable conduct. The successful operation and reputation of Royal Oak boards and commissions is built upon the principles of fair dealing and ethical conduct of members. Integrity and excellence require careful observance of the spirit and letter of all applicable laws and personal integrity. Failure to abide by these basic principles may result in removal from the Commission for the Arts by the City Commission. The Commission for the Arts is committed to a high standard of ethics and appointed members shall recuse themselves in the event of a conflict of interest in which they have a direct financial benefit from the item being presented and action taken. VII. MEETINGS a. Meeting Schedule Regular Meetings. The Commission for the Arts shall adopt a schedule of regular meetings for the next year no later than the final meeting of the calendar year. Special Meetings. Special meetings of the Commission for the Arts may be called by the chair or by two members of the Commission for the Arts in accordance with the Michigan Open Meetings Act. The Commission for the Arts shall notify the staff liaison of all special meetings reasonably in advance of the scheduled meeting so that the notice of the meeting shall be timely published as required by the Open Meetings Act. All meetings of the Commission for the Arts shall be subject to the Michigan Open Meetings Act, Act 267 of the Public Acts of 1976, MCL 15.261 et seq. b. Order of Business. All meetings shall be conducted to conform to the following order: 1. Call to order 2. Public Comment 3. Agenda Approval Page 9 of 25  4. Minutes Approval 6. Business Items 7. Subcommittee/Program Reports 8. General Announcements 9. Social Media 10. Adjournment c. Quorum. A minimum of four (4) members of the Commission for the Arts shall constitute a quorum. d. Minutes. The staff ex-officio member shall be responsible for taking minutes and act as the records custodian for the Commission for the Arts. e. Action. All action by the Commission for the Arts shall be made by motion adopted by the concurring affirmative vote of majority of members present unless otherwise required by ordinance or state ordinance. f. Public Comment. The board shall follow the city commission’s standard procedure for public comment. The chair has the ability to extend the three minutes per person limit. VIII. PARLIAMENTARY AUTHORITY Parliamentary authority for the Commission for the Arts is governed by Robert's Rules of Order. In case of conflict between these bylaws and the Robert's Rules of Order, these bylaws control. In case of conflict between these bylaws and any city ordinance, the city ordinance controls. In case of conflict between city ordinance and state law, the state law controls. IX. ADOPTION OR AMENDMENT OF BYLAWS a. The Commission for the Arts makes a recommendation to adopt the bylaws to the Royal Oak City Commission. A recommendation to adopt, modify or repeal the bylaws shall be approved by two-thirds of the entire membership of the Commission for the Arts. b. The Royal Oak City Commission has the authority to approve, amend, or repeal these bylaws. c. The Commission for the Arts shall review these bylaws annually in January. If there are no proposed amendments then no action is needed. X. GENERAL PROVISIONS Page 10 of 25 No member of the board shall order or instruct city staff members to perform any service or duty. If a board feels that they are inadequately supported they can address that through the staff liaison and the city manager. XI. MICHIGAN FREEDOM OF INFORMATION ACT COMPLIANCE MANDATORY The Commission for the Arts shall comply with the Michigan Freedom of Information Act (FOIA) [Public Act 422 of 1976, MCL § 15.231 et seq.] and the city's current FOIA policy. The City Clerk and Human Resource Director shall assist the Commission for the Arts in compliance. XII. MICHIGAN OPEN MEETINGS ACT COMPLIANCE MANDATORY The Commission for the Arts shall comply with the Michigan Open Meetings Act (OMA) [Public Act 267 of 1976, MCL § 15.261 et seq.]. XIII. ACCESSIBILITY Anyone planning to attend a public meeting of the Commission for the Arts who has need of special assistance under the Americans with Disabilities Act (ADA) is asked to contact the City Clerk’s office at 248-246-3050 or email CityClerk@romi.gov at least two (2) business days prior to the meeting so that the city can support the full participation of members of the community. XIV. Annual Report The Commission for the Arts shall complete an annual report in compliance with the ordinance. Page 11 of 25  1 Royal Oak Commission for the Arts Annual Report 2024 (Cover Page) Mission Page 12 of 25  2 The primary goal of the commission is to encourage and promote arts and culture in the community. The City of Royal Oak recognizes the importance of arts and culture to a vibrant, healthy, and sustainable community. The city strives to promote and encourage arts and culture through the public and private display of art. Commission for the Arts Member Jason Gittinger, Chair Alesha Beistline Denise Reske Jodie Ellison Laura Bonnell Letter from the Chair With Special Thanks Page 13 of 25  3 Funding Partners Royal Oak City Commission Royal Oak Downtown Development Authority 2024 Art Explored Artists The many volunteers who made items for Share the Warmth. Piano Project Painters: Raquel Kraniak, Natalie Forsyth, Ismael Bissell, April Riker, Felix Aguirre, Emily Almas, Grace Almas, Emily Chafetz, Mark Chafetz, Teresa Butler, Sylvia Heidtman, Nora Hussmann, Asia Toney, Lucia Flores, Andrew Schalm, Abreyana Walters, Santiago Aguirre, Brady Schalm, Terri Koster, Jazzy Gittinger, Liesel Beausoleil, Tavi Beausoleil, Elisse Beausoleil, Anabella Dimic, Dominic Dimic, Kristina Dimic, Henry Beistline, Liana Beistline, Giovanne Beistline, Wendy Beistline, Alesha Beistline, Craig Viant, Emily Liu, William Viant, Elenor Viant, Adam George, Oliver George, Amy Bartley, Finn Bartley, Aiden Bartley, Tiffany Belzar, Cassie Belzar, Audrey Lance, Frankie Smith, Steven Smith, Evan Smith City Staff: Susan Barkman, Alayna Brasch, Daniel Hill, Judy Davids Moving Company: Professional Movers Project Logistics & Management: The Detroit School of Rock & Pop Music Promotional Support: Royal Oak Chamber of Commerce (Shelly Kemp), Royal Oak Schools (Mary Beth Fitzpatrick) Piano Site Contacts: Craig Mangold (Holiday Market), Jason Gittinger (Detroit School of Rock & Pop Music), Anthony Yezbick (526 Main Dueling Piano Bar), Blaine Tillander (Granite Networks), Tony Maisano (Guitar HiFi), Lori London (Write Impressions), Shelly Mazur (Royal Oak Farmer’s Market), Henry Ford Building (Centennial Commons) Piano Tuner: Kerry Lundquist Page 14 of 25  4 Page 15 of 25  5 The Commission for the Arts worked on three primary goals in 2024. 1. Actively seek ideas and participation from all segments of the community, encouraging dialogue and working in partnerships with artists, local businesses, creative professionals, and arts organizations. 2. Provide opportunities to artists of all racial, ethnic, and cultural backgrounds, disabilities, and other diverse groups. 3. Strive for artistic excellence in artwork, and art experiences that enhance the community and public spaces throughout the City. Artist Laureate The Royal Oak Artist Laureate program is designed to recognize and acknowledge the artistic contributions of experienced individual artists, to provide a year of exposure for the selected artist to share their talent with the community, and to encourage and nurture the arts and creative culture in the city. The appointment of the Artist Laureate is considered a civic appointment and one of honor. Applicants must be a current resident of Royal Oak, an experienced artist, and maybe from any artistic discipline. Each Artist Laureate has a specific project pre-approved by the Commission for the Arts that they will complete by the end of the year-long appointment. This year’s Artist Laureate is long-time Royal Oak resident and designer, Godofredo Gannod. He is committed to the arts in many ways, such as through sculpting, prototype design and graphic design. Mr. Gannod has a BFA from College for Creative Studies in which he was trained as a figure sculptor, and he has extensive experience working with and fabricating props for film sets. Mr. Gannod’s Artist Laureate project will be a part of his Specimen Series, a large-scale sculpture made of steel and aluminum. As of now, his idea is to have the sculpture depict oak leaves as wings, and it will be placed in one of our parks. Page 16 of 25  6 Art Explored The Art Explored Program allows community members to submit original artwork. Once submitted, the Commission for the Arts undergoes a selection process to decide which pieces will be publicly displayed in Royal Oak. This is a unique program that enables the city to highlight artistic talent from everyday individuals. Artist: Jim Wolnosky Pieces: This Time The Dream’s On Me Location: 4th Street Artist: Jim Wolnosky Piece: Swingin’ Machines Location: Hallway of 2nd Floor City Hall Page 17 of 25  7 Artist: Forrest Miller Piece: If They Can Smile, You Should Too Location: Royal Oak Library Artist: Karen Hain Piece: Soft But Bold II Location: 2nd Floor Vestibule, City Hall Artist: Mark Beltchenko Piece: Eyes Closed Shut Location: Paruch Park Page 18 of 25  8 Artist: Ammy Amorette Spencer Piece: Barcoser II Location: Salter Center Page 19 of 25  9 Share the Warmth Share the Warmth combines textile arts with offering a helping hand to our unhoused, and low- income neighbors. Volunteers knit hats, mittens, gloves, scarves, and other cold weather necessities throughout the year and the Commission for the Arts puts them on display at the library. Items are available for anyone who needs them on the outside of the building. The items displayed are displayed along the 11 Mile Road entrance. As the park is finalized, additional items may be displayed. In the past, about 170 items were taken throughout the winter. New Murals RC Cars Rick Williams 4817 Fernlee Ave Cacao Tree Mural Amadeus Roy 204 W 4th St Page 20 of 25  10 Ohana Wealth Advisory Mural Adrenaline Murals 3315 N Campbell Rd Noir Leather Mural Sean Graham 124 W 4th St (Mural picture placed here) Page 21 of 25  11 Finishing Up Collaboration Giving Back Hamer Finch Wilkins Park 706 Walnut Ave., Royal Oak, Mi 48073 Page 22 of 25  12 Page 23 of 25  City Manager’s Office 203 S Troy Street Royal Oak, MI 48067 248.246.3200 COMMISSION FOR THE ARTS AGENDA ITEM Title Renewals for Art Explored SUBMITTING DEPARTMENT City Manager’s Office PRESENTER Alayna Brasch MEETING DATE 1/21/2025 EXECUTIVE SUMMARY (include history of previous Commission action/discussion, background, scope of work, etc.): Members of the Commission for the Arts: For last year’s Art Explored program, the CFA leased four pieces for $1,000 each for one year. The leasing agreements for the following Art Explored pieces are set to expire April 30, 2025, and will be up for renewal:  Eyes Closed Shut by Mark Beltchenko in Paruch Park (Red pacman sculpture) o Valued at $3,800  Barcoser II by Ammy Amorette in the Salter Center (Large black & white painted canvas) o Valued at $2,370  This Time The Dream’s On Me by Jim Wolnosky on 4th St (Tall twisted aluminum strands) o Valued at $2,300  Swingin’ Machines by Jim Wolnosky in the 2nd floor of City Hall (Hanging twisted aluminum) o Valued at $2,000 Each piece can be relicensed for $1,000 for another year. After looking at the CFA’s budget and considering the value of these four pieces, CFA members are able to relicense all four if they so choose to. Respectfully submitted, Alayna Brasch Graduate Fellow . Page 24 of 25  Office of the City Manager 203 South Troy Street Royal Oak, MI 48067 www.romi.gov January 21, 2025 Members of the Commission for the Arts: A city commissioner received an email from Dowdle Studios, who is working to find and select a limited number of cities from each state to be a part of a collection of puzzles from Eric Dowdle. If we participated the artist would create a unique puzzle which would then be made into an art installation for the city. Staff is exploring this, to learn more about potential costs, materials, maintenance, and other questions. Below is a sample image to give you an idea of the artist style. Staff would like to have some preliminary conversation with the Commission for the Arts to see if this is something you all would like to pursue. At this point costs, and many other things remain unanswered. Susan Barkman Deputy City Manager Page 25 of 25