Rehabilitation Board of Appeals

City of Royal Oak Rehabilitation Board of Appeals Minutes of the regular meeting held on November 28, 2017 A regular meeting of the Rehabilitation Board of Appeals was held at 7:00 p.m. on Tuesday, November 28, 2017 in room 309 of city hall. Present: Absent: Heather Darling Commissioner Pat Paruch Chairperson John D'Agnilio Tyler Lynch Vice Chairperson Rebecca Maas Veronica Farley-Seybert Carl Stone Staff present: Joseph M. Murphy, Director of Planning ********** Call to Order Chairperson D'Agnilio called the meeting to order at 7:00 p.m. ********** Public Comment None. ********** Minutes of the October 24,2017 meeting Moved by Mr. Stone Supported by Ms. Maas To approve the minutes of October 24, 2017 as presented. Motion adopted 5 -1 (Chairperson D'Agnilio abstained). ********* Subordination request Case No. 2562112 Mr. Murphy stated the applicant is requesting a subordination of their loan. The subordination request may not be administratively approved because the applicant intends to access equity I cash from a home equity line of credit and the city's interest in the property would not only be superseded by the primary mortgage lender but also the lender of the home equity line of credit. Board members engaged in conversation with the applicant. Moved by Mr. Stone Supported by Mr. Lynch To approve the request as presented. Rehabilitation Board of Appeals - November 28,2017 Motion adopted unanimously. ********* Public hearing on community needs toward the development of the program year 2018 annual action plan Mr. Murphy stated that HUD regulations require public hearings to obtain input regarding the community needs during the development of the annual action plan. The city must hold at least two (2) public hearings per year to obtain citizen's views and to respond to proposals and questions, to be conducted at a minimum of two (2) different stages of the program year. Together, the hearings must address anticipated housing and community development needs and the development of proposed activities to address these needs. This public hearing shall fulfill the requirement of obtaining citizen's views of housing and community development needs in the development of the 2018 annual action plan. ' Chairperson D'Agnilio opened the public hearing. No one spoke. The public hearing was closed. No further action was necessary. ********** Program year 2018 tentative schedule Mr. Murphy outlined the estimated timeframe to complete upcoming 2018 annual action plan and the activities associated with the current program year. No action was necessary. ********** Approval to release application for financial assistance for program year 2018 CDBG funding Mr. Murphy provided the board with the application for financial assistance for next program year. The board will begin its review of the submitted applications after the application deadline (January 31,2018). ' No action was necessary. ********** Meeting schedule for calendar year 2018 Mr. Murphy reminded the board of the city commission's established policy on scheduling meetings relevant to holidays. The board was provided with a tentative meeting schedule for calendar year 2018 and reference to lists of religious holidays as identified by various organizations. Mr. Murphy reminded the board that the city's policy requires that "all departments must make every effort to schedule meetings on days or evenings that will not interfere with major religious holidays". Staff identified the board's December meeting date as conflicting with Christmas day. Page 2 of3 Rehabilitation Board of Appeals - November 28, 201 7 Moved by Mr. Stone Supported by Ms. Farley-Seybert Be it resolved , that the Royal Oak Rehabilitation Board of Appeals, after reviewing the materials presented and weighing its options and with all due respect to the various religious affiliations, hereby modifies its regular meeting schedule for 2018 by moving its regular meeting in December to December 18, 2018 in observation of the fourth Tuesday in December as Christmas Day. 2018 meeting schedule II afIon Board 0 f A'ppea s Reh a bTl January 23 2018 February 27 2018 March 27 2018 April 24 2018 May 22 2018 June 26 2018 July 24 2018 August 28 2018 September 25 2018 October 23 2018 November 27 2018 December 18 2018 Motion adopted unanimously. ********** Other Business None. ********* Adjournment Moved by Ms. Maas Supported by Mr. Stone To adjourn the meeting . Motion adopted unanimously. The meeting was adjourned at 7:37 p.m. Page 3 of 3