Rehabilitation Board of Appeals

Planning Division 211 South Williams Street Royal Oak, MI 48067 248.246.3280 www.romi.gov Rehabilitation Board of Appeals Agenda March 24, 2020 A regular meeting of the Royal Oak Rehabilitation Board of Appeals will be held on Tuesday, March 24, 2020, at 7:00 p.m. in room 309 on the 3rd floor of City Hall, 211 Williams St, Royal Oak, Michigan. Matters to be considered are: A. call to order B. public comment C. minutes of January 28, 2020 regular meeting D. loan deferment / loan subordination requests E. Community Development Block Grant program 1. program overview and review of applications for funding - ROSES program; in-home assistance with chores, minor home repair, and personal care for the elderly - SOCH; wintertime shelter services at Royal Oak Starr Presbyterian Church - Lighthouse; emergency shelter services for former Royal Oak residents who are now homeless - housing rehabilitation program; owner-occupied, single-family housing rehabilitation program - improvements to south end traffic diverters, Lawson & Franklin parks - purchase and installation of playground equipment and fall zone materials at Miller Park - tree replacement program in CDBG target areas - paving unimproved roadways in CDBG target areas - program administration - unprogrammed / contingency funds 2. recommendation to the City Commission F. other business G. adjournment Individuals with disabilities requiring special aids or services should contact the City Clerk at 211 Williams St., PO Box 64, Royal Oak, MI 48067 or call (248) 246-3050. 3/5/2020 Page 1 of 1  City of Royal Oak Rehabilitation Board of Appeals Minutes of the regular meeting held on January 28, 2020 A regular meeting of the Rehabilitation Board of Appeals was held at 7:00 p.m. on Tuesday, January 28, 2020 in room 309 of City Hall. Present: Absent: Ryan Doyle Tyler Lynch (7:04 pm) Vice Chairperson Rebecca Maas Commissioner Paruch Jon Randall Carl Stone Staff present: Joseph M. Murphy, Director of Planning T Debbie Murray, Rehabilitation Finance Officer AF Call to Order ********** Mr. Murphy called the meeting to order at 7:01 p.m. Election of Officers ********** Mr. Murphy reminded the Board that its rules of procedure require the election of a Chairperson and Vice Chairperson at the first regular meeting in each calendar year. Moved by Mr. Stone R Supported by Mrs. Maas To elect Mr. Stone as Chairperson. Motion adopted unanimously. Moved by Mrs. Maas Supported by Chairperson Stone D To elect Mrs. Maas as Vice Chairperson. Motion adopted unanimously. ********** Rehabilitation Board of Appeals – January 28, 2020 Public comment Five individuals spoke regarding the application to fund improvements to the south end traffic diverters. *********** Minutes of the December 17, 2019 meeting Moved by Commissioner Paruch Supported by Vice Chairperson Maas To approve the minutes as presented. Motion adopted unanimously. Request to Defer Loan Payment Case No. 2472 ********* T AF Ms. Murray informed the Board that the applicant obtained a home rehabilitation loan in 2010. The original terms and conditions deferred monthly installation payments for 5 years. A deferral for an additional 5 years was granted in 2015. Monthly installation payments will commence in May 2020. Staff informed the Board, that the applicant requests deferral of the outstanding balance of the loan until the applicant no longer resides at the premise. Staff recommended that the Board consider an extension of the deferral of monthly installation payments for a date no greater than 10 years versus an indefinitely deferral. Moved by Vice Chairperson Maas Supported by Mr. Lynch To approve the request to defer the commencement of monthly payments on the outstanding balance of the loan until May 2030. R Motion adopted unanimously. Request to Defer Loan Payment Case No. 2473 Ms. Murray informed the Board that the applicant obtained a home rehabilitation loan in 2010. Monthly installation payments were deferred for 10 years. Monthly installation payments will commence in March 2020. Staff informed the Board, that the applicant requests deferral of the outstanding balance of the loan until the applicant no longer resides D at the premise. Staff recommended that the Board consider an extension of the deferral of monthly installation payments for a date no greater than 10 years versus an indefinitely deferral. Moved by Vice Chairperson Maas Supported by Mr. Lynch To approve the request to defer the commencement of monthly payments on the outstanding balance of the loan until March 2030. Motion adopted unanimously. Page 2 of 3 Rehabilitation Board of Appeals – January 28, 2020 ********* Community Development Block Grant program overview and review of applications for funding Staff presented an overview of the program and applications for funding for next program year. The Board discussed each application in light of an estimated budget. Once the federal government provides the City’s with the entitlement allocation for PY2020, the Board will be able to finalize its recommendation to the City Commission at a future meeting. T public hearing on the program year 2020 annual action plan Four individuals spoke regarding the application to fund improvements to Franklin Park and the south end traffic diverters. One individual spoke regarding the PY2019 funded Judson Ave. paving project, the R.O.S.E.S. program, the meeting packet, drainage concerns in City parks, low- to moderate-income census block groups, and the application to fund paving of AF unimproved roadways in CDBG target areas. Other Business None. Adjournment Moved by Vice Chairperson Maas Supported by Mr. Randall To adjourn the meeting. Motion adopted unanimously. ********* ********* R The meeting was adjourned at 8:43 p.m. Carl Stone, Chairperson Joseph M. Murphy, Director of Planning D Page 3 of 3 PY 2020 Annual Action Plan, Community Development Block Grant Program PY 20-21 Staff Rehab Board's PROPOSED EXPENDITURES BY CATEGORY Requested Funds Recommendation Recommendation PUBLIC SERVICES ROSES (LMC) - in-home supportive services adminstered by senior center 45,000 45,000 0 SOCH (LMC) - day shelter during winter months for homeless individuals 15,000 15,000 Lighthouse (LMC) - emergency shelter services for homeless individuals with a last know address of Royal Oak 20,000 20,000 0 Proposed SubTotal Expenditure $80,000 $80,000 $0 15% Max Expenditure / SubTotal Cap $251,606.95 $251,606.95 $251,606.95 The total amount of CDBG funds obligated for public services activities must not exceed 15% of the annual Entitlement amount plus 15% of program income received during the prior year. HOUSING REHABILITATION PROGRAM - Owner Rehabilitation Assistance (LMH) $600,000 $600,000 $0 PUBLIC IMPROVEMENTS south end traffic diverters 300,000 300,000 0 Franklin Park improvements 400,000 0 0 Lawson Park improvements 0 - new children's play equipment, fitness equipment, shelter, benches, bike racks, grills, trees & drainage 500,000 500,000 - recondition existing baseball field & basketball court, sidewalk within park 150,000 150,000 - concrete road segments at north (E Parent Ave) and south (Dondero Ave) end of park & ancillary parking 350,000 350,000 Miller Park: replacement of equipment & fall zone material 275,000 0 0 neighborhood tree replacement program in LMA Target Areas (LMA) ~100 trees 50,000 0 0 road paving project: 0 0 Ferris Ave - Donald to Genessee 400,000 0 0 Manitou Blvd - Windemere to dead end north 60,000 0 0 Evergreen Dr - Windemere to dead end north 60,000 0 0 Wrenford Rd - N Verona Circle to Seminole Dr 125,000 0 0 E Hudson Ave - Longfellow to Mohawk 125,000 0 0 Lennox Ave - segment to Barrett 75,000 0 0 0 0 Proposed SubTotal Expenditure $2,870,000 $1,300,000 $0 The primary objective of the CDBG Program is the development of viable urban communities principally for Low to Moderate Income persons. Program administration and Slum & Blight activities are excluded from Low to Moderate Income persons benefit calculations. Activities meeting this requirement are those which qualify under 1 of 4 LMI benefit national objective catagories: area basis (LMA); limited clientele (LMC); housing activities; job creation / retention To meet the National Objective, the CDBG regulations require that grantees expend not less than 70% of CDBG funds for activities that benefit Low to Moderate Income persons over the multi-year certification cycle (PY16, PY17, PY18). PROGRAM ADMINISTRATION - 20% Max Expenditure / SubTotal Cap Planning & Administration costs are capped to 20% of the annual Entitlement amount plus Program Income that is received during the program year. Administration $192,000 $192,000 $192,000 Fair Housing Testing $8,000 $8,000 $8,000 308807 $308,807 UNPROGRAMED FUNDS $3,750,000 $2,180,000 $200,000 Contingency - -$1,443,965 $126,035 $2,106,035 TOTAL $2,306,035 $2,306,035 $2,306,035 PROPOSED REVENUES BY CATEGORY PY 2020 grant amount 1,194,035 1,194,035 1,194,035 Program Income: estimated residential rehabilitation payments 350,000 350,000 350,000 Miscellaneous Revenues 0 0 0 Transfer from Prior Years (projects completed under budget, cancelled, ineligible, etc) 762,000 762,000 762,000 TOTAL $2,306,035 $2,306,035 $2,306,035  Planning Division 211 South Williams Street Royal Oak, MI 48067 248.246.3280 Meeting Date: March 24, 2020 MEMORANDUM DATE: March 4, 2020 TO: Rehabilitation Board of Appeals FROM: Planning Division SUBJECT: recommendation to the City Commission; CDBG PY2020 The Rehabilitation Board of Appeals advises the City Commission on housing and community development needs under the City’s CDBG program in accordance with the policies and procedures established by HUD. During the development of the PY2020 Annual Action Plan, the Board reviewed the submitted applications for financial assistance from various public and private agencies that provide assisted housing, health and social services and essential and recreational community services. Each application was reviewed in comparison to the community development needs identified in the City’s CDBG Consolidated Plan. The PY2020 Annual Action Plan addresses CDBG-funded activities to be taken during the upcoming program year (July 1, 2020 – June 30, 2021). Upon review of draft version of the Annual Action Plan and review of applications for financial assistance, the following resolution is recommended: Whereas, the Royal Oak Rehabilitation Board of Appeals held public hearings with regard to determining the City’s community development needs for inclusion in the PY2020 Annual Action Plan at its December 17, 2019 and January 28, 2020 meetings and considered all comments; and Whereas, the Royal Oak Rehabilitation Board of Appeals has reviewed a draft version of the PY2020 Annual Action Plan at its March 24, 2020 meeting; Now, therefore, be it resolved, that the Royal Oak Rehabilitation Board of Appeals does hereby recommend the attached activities with associated funding levels to the Royal Oak City Commission for incorporation into the PY2020 Annual Action Plan. *** F:\Planning\CDBG\2019-2020 PY\Rehabilitation Board of Appeals meeting materials\2020 ##-## meeting\memo - recommendation to cc.doc