Airport Commission

RUSSELLVILLE AIRPORT ADVISORY COMMISSION Minutes of Meeting DATE 8/01/2023 MEMBERS PRESENT: GUESTS: Bill Rowlett X McClelland Engineer, Mitch Rose Kevin Burnham X (Mitch Rose) Nathan George X Mayor Fred Teague Vacant position Airport Director, Patrick Karp Dwight Talburt X Kevin Hopkins Les Teaff absent Bill West X Meeting Started at _6:00 PM_ Introduction of Guests : Accept the Minutes Motioned by: Kevin Burnham Seconded by: Nathan George Accepted Unanimous - Minutes of 5/23/23 and 6/27/23 Manager’s Report July 2023 Jet-A Sales: 5,997 gallons $ 25,937 July AVGAS Sales: 3,301 gallons $ 16,401 YTD Jet-A Sales: 34,048 gallons $152,887 YTD AVGAS Sales 23,648 gallons $111,541 Financial - Accounts Receivable Aging for March 2023 1>90 0-30 Days: $16,251 31-60 Days: $ 8,123 61-90 Days: $ 2,073 >90 Days: $ 1,502 City Hanger Occupancy in February 2023 was: 80 %_ City Enclosed Hangar _100% _ City Shade Hangars _65__% Private Hangars__100%_____ Hangar waiting list #: 8 aircraft Aircraft Stationed at (KRUE): Movements by type: Single engine: 51 Aircraft Single engine: 469 Twin Engine: 8 Aircraft Twin engine: 22 Jet: 1 Aircraft Jet: 17 Helicopter: 4 Aircraft TurboProp: 76 Helicopter 49  RUSSELLVILLE AIRPORT ADVISORY COMMISSION Minutes of Meeting DATE 8/01/2023 Transit airspace 56 Total: 5,031 YTD MANAGER’S REPORT / FINANCIAL REPORT: Accept the Manager’s - Unanimous Motioned by: Nathan George Seconded by: Bill West OLD BUSINESS 1. Asbestos Hangar 1W. There was anonymous tip to the Dept of Environmental Quality re: Asbestos in office of Hanger 1W. The airport was forced to hire company to certify no asbestos is or was present. The cost was $1,200. The report has been submitted to the Dept of EQ 2. New commission member recommendations: By next meeting please submit recommendations. Nathan George mentioned the names Brandon Ball. Mr. Ball has also expressed a desire to serve. Bill Rowlett mentioned the name of Kelly Mabry. Dwight Talburt mentioned Lance Oakley. Mayor Teague state he would like to see some females recommended. 3. Discussion/Completion of SOP Document Draft copy of distributed. Mr. Talburt requested any comments and/or recommendations be submitted within 2 weeks, at which time Teaff & Rowlett will edit the comments/recommendations into the document to be submitted to be reviewed at next meeting. 4. Potential Amendments to Commission Ordinance Re: The proposal submitted by Seth Lake last month to give the Airport Commission over-ride authority over the Airport Director. Bill West in favor the commission remaining an “advisory” commission only. He expressed dissatisfaction with prior advice not be heeded. Bill Rowlett stated the same – advisory only. The Mayor has no objection to allowing the Commission more oversight if we can find away to make it happen within the law. Dwight brought up the situation of the commission voting unanimously to allow one- wheelers (with restrictions), but Airport Director Jason Duval disregarded the commission and caused several problems for the airport. 5. CIP, Taxiway Crack Seal No changes to CIP 2  RUSSELLVILLE AIRPORT ADVISORY COMMISSION Minutes of Meeting DATE 8/01/2023 NEW BUSINESS: 1. Hangar 1 West Door Replacement Door has been repaired. Director Karp is not in favor of installing a door opener. Rail has been repaired and door works fine now. Discussion of replacing exterior metal of the door for aesthetics. 2. Runway Remarking Mitch Rose. Scheduled for August 7, 8, 9 Airport will be closed at night for work. 30 days later the 2nd coat will be applied. No changes to CIP. Director will issue NOTAMS 3. Apron Reconstruction Phase I Mitch Rose 4. New Courtesy Car Nothing 5. Aircraft Campsite Construction Would have to be city funded. Not in FAA documents. 6. Fall Fly-In Schedule Directory Karp would like to see a fly-in for Mid-October. Recommended to have a fly-in the weekend before STOL weekend at Byrd’s. Director will report back on next meeting. 7. FBO Prop Discussion Bill West reported on a phone app for pilots to write comments and rate airports. Airport advertising is $40-$50. 8. Women’s Aviation Cross Country Race Bill West suggested the airport apply to be one of the fuel stops. MISCELLANEOUS: 1. Taxiway next to Hangar 5E that was closed at last taxi-way rebuild. Bill West would like to see it be put back as an active taxiway MEETING ADJOURNED: 7:03 PM These minutes were compiled from notes taken by Bill Rowlett and a voice recording of the meeting. Respectfully submitted: Leslie Teaff Committee Secretary 3  Preconstruction Meeting RUSSELLVILLE REGIONAL AIRPORT (RUE) RUNWAY REMARKING AIP NO. 3-05-0056-021-2023 MCE PROJECT No. 22-2181 This is intended to serve as a record for the referenced meeting conducted at the Russellville Regional Airport at 3:00 pm on July 19, 2023. Information contained herein is intended to be clarification of job specific requirements, all relevant sections of the Project Manual Specifications and Conditions of Contract shall remain in full-effect. General points discussed regarding the above project are summarized below per the format of the Preconstruction Meeting Agenda: 1. Sign-In Sheet (Attendance)....see attached. 2. Project Contacts: • Owner Representative: City of Russellville, Arkansas o Patrick Karp, Airport Director Mobile: (501)-351-1749 • Engineer: McClelland Consulting Engineers o Mitch Rose, Project Manager Office: (501) 371-0272 Mobile: (501) 658-4823 o , MCE Observer Mobile: o Jarrett Elliott, Project Designer Office: (501) 371-0272 Mobile: (318) 623-8689 • Contractor: Metro Construction Services, LLC o Danny Morrow Mobile: (615) 578-9192 o Sean Walsh, Superintendent Mobile: (724) 986-7434 3. Distribution of Contract Documents.... completed after Contract signatures. 4. General Discussion of Contract • Amount: $46,388.55 • Construction Schedule: 7 calendar days effective Notice To Proceed (NTP). Work commences on/prior to NTP Date August 7, 2023, Substantial Completion Date September 14, 2023. • Liquidated Damages: $350.00/day • Payment Schedule: Every 30 days. Once approved, engineer will submit to Airport Director for payment. FAA processing can take up to 2 weeks. 5. Subcontractors: None. Page 1 6. Procedures for Processing of : • Field Decisions: Via MCE Observer; to Engineer if necessary. • Submittals: All submittals required have been approved. • Alternates: N/A • Applications for Payments: Coordinate with Observer prior to submitting pay request. Submit pay request electronically. • Change Orders: To Engineer for review/approval. NO additional work unless approved in writing by Owner. Change orders greater than 10% ($4,638.86) may need to receive City Council approval. • Contract Closeout: Per spec. 7. Responsibilities: • Contractor: Complete work as shown on plans and specifications. Meet FAA Requirements as set by the specs (i.e. DBE, CSPP, Certified Payroll, etc.) • Owner: Pay for work completed and accepted. All acceptance criteria are detailed in the specifications. Issue NOTAMs, local communication, and shut-off and turn on airfield lighting and NAVAIDs. • Engineer: Complete pay requests, change orders, review submittals, and answer questions associated with the design and construction. 8. Staking of Work. By contractor. 9. Rights-of-Way and Easements. N/A. All work on Airport owned property. 10. Materials Testing. Retro-reflectivity testing performed by the Contractor and submitted to the Engineer for approval. 11. Record Documents. Contractor to produce a set of red-line drawings at end of the project to enable production of As-Built Drawings for the Airport. 12. Runway Safety & Phasing Plan. Refer to project drawings and specifications. Contractor to Submit a Safety Plan Compliance Document (SPCD) prior to start of construction. **Runway Safety Area (RSA) is 150’ wide and extends 300’ past each end of the runway. Men and equipment are not allowed inside the RSA while the runway is open.** 13. Traffic Control / Staging Area. Refer to Construction Safety Plan found in the project documents. 14. Other Requirements by Funding Agencies. • Contractor must submit Safety Plan Compliance Document (SPCD) prior to beginning construction. • FAA Project – Certified Payroll • Federal Labor Requirements, minimum wage rates are included in contract documents. 15. Other Considerations; • Housekeeping procedures - Please keep jobsite and staging area clean of trash/debris as items as simple as ice bags can ruin an aircraft engine. Keep all pavement areas swept free of debris. • Haul route is indicated on Construction safety plan. • Gate code: 1947 (East Gate) • Warranty - Contractor will provide a 12-month warranty period on all work completed. • Install meter on hydrant prior to construction. 16. Pictures and Reports; • Does Client want photos and reports of the report for social media? Yes. Page 2 While this record is intended to be a thorough and comprehensive record of the preconstruction conference, it is likely that some items discussed at the meeting were inadvertently overlooked and therefore, not recorded herein. You are encouraged to review this record carefully and to respond with additional items that need to be made a part of the permanent record. END OF DOCUMENT Page 3 No Airport Commission meetings during the month of July 2023