City Council

Minutes Regular Scheduled Russellville City Council Meeting City Council Chambers January 19, 2012 The City Council met in a Regular Scheduled City Council Meeting held at City Hall, 203 South Commerce, at 6 pm. Officials in attendance: Mayor Bill Eaton, City Attorney Trey Smith, City Clerk Kathy Collins, Alderman Garland Steuber, Alderman Martin Irwin, Alderman Paul Northcut, Alderman Ron Knost, Alderman Burke Larkin, Alderman Mark Tripp and Alderman Randy Horton and Alderman Kevin Freeman . Guests present were as follows: Ed Donahou, Chuck Frankhouse, Robert Dils, Craig Jeup, Margie Steuber, Price McMillen, Craig Noble, Bill Clark, Brian Holstein, Connie Holstein, Tracey Cline-Pew, Carrie Wade, Whitney Snipes, Johnny Storey and Sharon Eaton. Welcome and Call to Order: Mayor Bill Eaton Invocation was given by Pastor Roy Smith, First United Methodist Church followed by the Pledge of Allegiance. Minutes: Approval of Minutes to the Regular Scheduled Meeting December 15, 2011 and Special Called Meeting December 23, 2011. Alderman Knost made the motion to approve the minutes as written with a second by Alderman Horton. Motion carries unanimously on a voice vote. Mayor’s Report: 1. Mayor Bill Eaton State of the City Address. • Confidence in City Government. • Budget, received more revenue than budgeted and expenditures were less. • Remodel of City Hall and District Court Office. • Main Street Russellville Downtown Master Plan. Revitalize Downtown. • Drainage a major area for improvement. Public Works has a plan in place. 1  2. Thank you to Whitney Snipes with the Courier for her work with the Council and reporting events in a professional way. Alderman Horton presented Ms. Snipes with a card from the Council expressing their appreciation for her service. She received a job offer and will be leaving the Courier. Financial Report: Finance Director Jerry McKaughan Month Ended December 31, 2011 General Fund Balance $ 1,263,977.21 Street Fund Balance $ 15,514,384.71 Economic Development Funds 1 & 2 Balance $ 6,170,331.23 Convention Center $ 2,383,660.69 Capital Assets Fund Balance $ 439,185.24 Special Funds Balance $ 847,742.15 Emergency Reserve Certificate of Deposit – General $ 2,000,000.00 Emergency Reserve – Street $ 3,000,000.00 Cemetery Association Trust – Market Value $ 168,697.00 Special Funds Balances: Month Ended December 31, 2011 12 District Court Costs Fund $ 97,413.84 13 No Vehicle Insurance Fund $ 14,792.28 14 Parks & Recreation Special Fund $ 89,166.09 15 Police Training Fund $ 13,757.03 16 Police Pension Fund $ 40,729.68 17 Court Automation Fund $ 214,672.96 18 Administration of Justice Fund $ 17.47 19 Criminal Justice Ordinance Fund $ 225,559.31 20 Fire Contingency Fund $ 60,439.92 21 Fire Insurance Premiums Fund $ 55,298.46 22 Fire Pension Fund $ 5,895.11 TOTAL $ 847,742.15 Mr. McKaughan also gave an update on the proceeds collected from the recent auction. Net proceeds collected were $5,275.60. 2 Finance Committee: Tripp, Knost, Horton, Irwin 1. Consideration of Appropriations and Line Item Transfers. Alderman Ron Knost made the motion to approve Items 1A through 1N with a second by Alderman Larkin. Motion carries unanimously on a voice vote. A. Department: IT From: Line Item #: 01-103-5192 (Contract Labor) $ 29.39 To: Line Item #: 01-103-5111 (Salaries) $ .02 To: Line Item #: 01-103-5153 (Pension Non Uniform) $29.37 B. Department: City Attorney From: Line Item #: 01-112-5192 (Contract Labor) $ 39.08 To: Line Item #: 01-112-5153 (Pension Non Uniform) $ 39.08 C. Department: Cemetery From: Line Item #: 01-106-5192 (Contract Labor) $ 2.13 To: Line Item #: 01-106-5153 (Pension Non Uniform) $ 2.13 D. Department: Mayor Treasurer From: Line Item #: 01-102-5192 (Contract Labor) $ 74.20 To: Line Item #: 01-102-5153 (Pension Non Uniform) $ 74.20 E. Department: Fire Department From: Line Item #: 01-110-5121 $ 311.23 To: Line Item #: 01-110-5113 (FLSA) $ 297.63 To: Line Item #: 01-110-5153 $ 13.60 F. Department: Street $ 1,200,000.00 Line Item #: 02-205-5477 (Overlay) (Parkway and overlay) G. Department: Police $ 499.26 Line Item #: 01-111-5224 (To be used for Community Relations-Donation from Fred’s) H. Department: Police $ 1,222.97 Line Item #: 01-111-5214 (To Pay for repairs to police unit involved in accident) 3  I. Department: Attorney $ 9,000.00 Expenditure: 01-112-5391 Legal Defense (Legal Defense Fund) J. Department: General Fund $ 65,137.25 Expenditure: 01-101-5314 (Main St. Downtown) (Main St. Downtown Master Plan) K. Department: Police $ 292.02 Line Item #: 01-111-5111 $ 250.00 Line Item #: 01-111-5181 $ 19.13 Line Item #: 01-111-5154 $ 22.77 (Employee # 8182 has been consistently pursing his degree and has obtained hours to qualify $60 per month education pay (he currently is at the $40 level). L. Department: General Fund $ 5,000.00 Expenditure: 01-101-5508 (City Hall Furnishing) (City furnishings and artwork). M. Department: Police $ 881.39 Line Item #: 01-111-5214 (To pay for repairs to police unit involved in accident). N. Department: District Court $ 1,250.00 Line Item #: 01-104-5207 (Maintenance/Supplies) (Subsurface Exploration District Court Parking Lot). 2. Consideration of Resolution # 1264 to Authorize the Mayor and City Clerk to Sign a Quitclaim Deed—City Attorney Trey Smith. Alderman Irwin made the motion to approve the resolution with a second by Alderman Knost. Motion carries unanimously on an 8/0 vote. All Aldermen voting in favor. Personnel Committee: Steuber, Freeman, Larkin, Northcut 1. Budgeted New hire for Animal Control requested change one full time position to two part time positions. Alderman Steuber reported on the recommendation from the Personnel Committee Meeting. Alderman Steuber made the motion to approve the change with a second by Alderman Irwin. Motion carries unanimously on a voice vote. 4 Unfinished (Old) Business: 1. Consideration of Resolution for Removal of Dilapidated Structure Located at 411 East “B” Street—City Attorney Trey Smith, Bill Clark Code Enforcement. (Third Reading). Alderman Martin Irwin made the motion to table the item definitely to February Council Meeting. Alderman Horton seconded the motion. Motion carries unanimously on a voice vote. Property was sold recently and the new owner needed more time to remodel it. 2. Consideration of Resolution # 1266 for Removal or Razing of Unoccupied Dilapidated Structures Located at 521North Boston Place, 229 West Circle Drive, 716 Marina Road, 808 South Knoxville Ave.—City Attorney Trey Smith. (Third Reading). Alderman Martin Irwin made the motion to approve and authorize City Attorney Trey Smith to monitor progress of improvements for the next 30 days. Alderman Tripp seconded the motion. Motion carries unanimously on a voice vote. City Attorney Trey Smith will report his findings to the Council at the February City Council Meeting. In particular property located at 716 Marina Road. Mr. John Newton spoke on the property owners behalf and assured the Council improvements would begin shortly. New Business: 1. Consideration of a Resolution for Removal of Dilapidated Structure Located at 421 South Glenwood Ave.—Code Enforcement Officer Bill Clark, City Attorney Trey Smith. Mayor Bill Eaton asked City Attorney Trey Smith to read the Resolution by title with a short explanation. Mr. Smith read the Resolution as instructed. This item will appear on the February Agenda. 2. Consideration of Ordinance # 2118 to Rezone Property Located at 4200 West Main Street and also described as part of the South half ½ of the SW ¼ of Sec 31 T8N R 20 West containing 7 acres more or less, Presently C-2 to R-2, submitted by John Newton on behalf of Wayne Nordin, Milton Nordin, Margret Nordin (ZO.12.01.156) –Recommend unanimous approval by Planning Commission. Alderman Steuber made the motion to suspend the rules and read the Ordinance one time by title only with a short explanation. Alderman Irwin seconded the motion. Motion carries on an 8/0 voice vote. Mr. Smith read the 5  Ordinance as instructed. Alderman Steuber made the motion to adopt. Seconded by Alderman Irwin. Motion carries on an 8/0 roll call vote. All Aldermen voting in favor. Alderman Steuber made the motion to adopt the emergency clause with a second by Alderman Irwin. Motion carries on an 8/0 roll call vote. All Aldermen voting in favor. Mr. Craig Jeup spoke as agent for the developer on the need to adopt the emergency clause so project could proceed. 3. Consideration of Resolution # 1265 Organizing the City Council for Calendar Year 2012, Establishing Procedural Rules for the City Council—Mayor Bill Eaton. Alderman Irwin made the motion to adopt the Resolution with a second by Alderman Larkin. Motion carries unanimously on a voice vote. 4. Consideration of Re-Appointment of Mr. Nick Patel to the Planning Commission— Mayor Bill Eaton. Alderman Steuber made the motion to approve the appointment with a second by Alderman Irwin. Motion carries unanimously on a voice vote. No “nays” heard or recorded. Adjournment: Motion to adjourn made by Alderman Horton. Meeting adjourned at approximately 6:50 pm. Mayor Bill Eaton ATTEST: Kathy Collins, City Clerk Date: 02/16/2012 6