City Council

Minutes Russellville City Council Meeting January 24, 2013 The City Council met in a Regular Scheduled City Council Meeting held at City Hall, 203 South Commerce, at 6 pm. Officials in attendance: Mayor Bill Eaton, City Attorney Trey Smith, City Clerk Kathy Collins, Alderman Garland Steuber, Alderman Martin Irwin, Alderman Spencer Roberts, Alderman Seth Irwin, Alderwoman Freddie Harris, Alderman Mark Tripp and Alderman Randy Horton and Alderman Richard Harris . Guests present were as follows: Roger Barlow, Michael Terry, Doug Austin, Randy Tolbert, Howard West, David Elrod, Lequitta Jones, Zach Bledsoe, Jerry Pierce, Ed Donahou, Charles Halbert, Dana Halbert, Teresa Vinson, Jerry Vinson, Brad Neiman, Ann Carpenter Marks, Todd Sweeden, Ron Rogers, Sharon Eaton, Joyce Schmidt, Dean Strickland, Jeff Pipkin, Steve Hooten, Jimmie Evans, Roxanne Barker, William R. Barker, Robert McCready, Diane Roach, Teena Donise, Roy Reaves, Daniel Davis, Marsha Dover, Neil Bruno, Phil Carruth, Dow Dollar, Jim Ketchum, Bill Clark, Margie Smith, Leo Bowman, Kent Dollar, Beau Dollar, Linda Wink, John Bearden, John Newton, Laurie Perkins, John Bynum, Bruce Moore and Brian Holstein. Welcome and Call to Order: Mayor Bill Eaton Invocation was given by Chaplain Vernon Price followed by the Pledge of Allegiance. Minutes: Approval of Minutes to the Regular Scheduled Meeting December 20, 2012. Alderman Martin Irwin made the motion to adopt the minutes as written with a second by Alderman Horton. Motion carries unanimously on a voice vote. Mayor’s Report: Public Works Director Michael Oakes gave a review of street and drainage improvements throughout the city. A few of the future projects include round a bout at Honeysuckle and Inglewood, relocation of utilities, bridges and box culverts, H and Parker improvements, North Phoenix and the UP Railroad overpass, Waco Avenue detention basin, bicycle lanes and lighting. 1 Financial Report: Month Ended December 31, 2012. General Fund Balance $ 1,009,498.91 Street Fund Balance $ 14,578,539.95 Economic Development Funds 1 & 2 Balance $ 6,886,488.22 Convention Center $ 2,396,102.25 Capital Assets Fund Balance $ 397,515.06 Special Funds Balance $ 936,768.05 Emergency Reserve Certificate of Deposit – General $ 1,000,000.00 Emergency Reserve – Street $ 3,000,000.00 Cemetery Association Trust – Market Value $ 190,384.13 Special Fund Balances: Month ending December 31, 2012 12 District Court Costs Fund $ 99,130.10 13 No Vehicle Insurance Fund $ 15,836.66 14 Parks & Recreation Special Fund $ 41,208.09 15 Police Training Fund $ 16,986.76 16 Police Pension Fund $ 88,646.21 17 Court Automation Fund $ 256,714.98 18 Administration of Justice Fund $ 84.22 19 Criminal Justice Ordinance Fund $ 285,917.96 20 Fire Contingency Fund $ 68,701.64 21 Fire Insurance Premiums Fund $ 56,747.61 22 Fire Pension Fund $ 6,793.82 TOTAL $ 936,768.05 Organization Report: River Valley Intermodal Facility Authority Mr. Roy Reaves gave a brief history, purpose and update on the Intermodal Facility. Mr. Jeff Pipkin gave a review of the Convention Center Feasibility Study. He stated the study revealed the same information as the original study. He asked the Council to approve $10,000.00 for a Request for Qualifications Study and a Request for Proposal Study. Alderman Irwin made the motion to approve with a second by Alderman Horton. Motion carries on a voice vote. 2 Committee Reports: Finance Committee: Horton, Tripp, Roberts and M. Irwin Alderman Horton made the motion to approve the items en masse. Motion carries on an 8-0 voice vote. 1. Oakland Cemetery currently in the General Fund, Set up a new Special Fund number 24 Russellville Oakland Cemetery with all the same accounts plus new revenue or the sale of plots and expense accounts for our new dues and lot expenses. Fund from the General Fund the amount budgeted for 2013. (Jerry McKaughan). a. Department: Oakland Cemetery Revenue: 24-101-1024 Cash $ 57,708.00 (Transfer to fund the new Cemetery Fund 24). b. Department: Oakland Cemetery Revenue: 24-101-1024 Cash $ 3,996.61 (Transfer Cemetery donations to the new Cemetery Fund). 2. Convention Center sales tax receipts balance. Currently this money is residing in the New Economic Development special fund. We will set up a new special fund 25 Russellville Convention Center and move the balance and the 2013 budget to the new fund. (Jerry McKaughan). Department: Russellville Convention Center Expenditure: 25-101-1025 Cash $ 2,396,102.25 (Transfer convention center tax funds from Economic Development to new fund 25 Russellville Convention Center). 3. Line Item Transfers 2012 Budget Adjustments: (recommended 1-8-13). a. Department: Code Enforcement From: 01-115-5171 Workers compensation $ .42 To: 01-115-5153 Pension Non Uniform $.22 To: 01-115-5111 Salaries $.20 (Year end adjustment) 3  b. Department: Police $767.72 From: 01-111-5121 Overtime To: 01-110-5121 FLSA $767.72 (Year end adjustment) c. Department: Community Development $ 3.57 From: 01-105-5171 Workers Comp $1.03 To: 01-105-5153 Pension Non Uniform $2.54 (Year end adjustment) d. Department: Airport From: 01-113-5121 Overtime $290.49 To: 01-113-5153 Pension Non Uniform $290.49 (Year end adjustment) e. Department: Fire $ .05 From: 01-110-5161 Group Insurance To: 01-110-5153 Pension Non Uniform $ .05 (Year end adjustment) f. Department: District Court Cost Fund From: 12-101-5161 Group Insurance $6.10 To: 12-104-5153 Pension Non Uniform $6.10 (Year end adjustment) g. Department: District Court From: 01-104-5112 Salaries Part Time $ 272.85 To: 01-104-5111 Salaries $ 272.85 (Year end adjustment) h. Department: Mayor/Treasurer From 01-102-5153 Pension Non Uniform $ 100.00 To: 01-102-5161 Group Insurance $ 100.00 (Year end adjustment) 4. Appropriations 2013: a. Department: Community Development $7,326.01 Swimming Pool; Parks & Recreation Fire Department; Code Enforcement Expenditure: 01-105-5171 Workers compensation $ 312.57 01-108-5171 Workers compensation $ 10.20 01-109-5171 Workers compensation $ 161.07 4  01-110-5171 Workers compensation $6,773.50 01-115-5171 Workers compensation $ 68.67 (Workers compensation due to loss of credit from loss ratio) b. Department: Street Expenditure: 02-202-5171 Workers compensation $1,437.24 (Workers compensation due to loss of credit from loss ratio) c. Department: Street Expenditure: 02-202-4324 Grant Revenue $ 210, 000.00 02-202-5251 Main Street Rsvl ATHD $ 311,853.93 (ATHD Sidewalk Enhancement Downtown (Grant Funded portion). d. Department: Capital-Parks and Recreation Expenditure: 04-209-5560 Parks Projects $ 30,985.27 (Parks & Recreation Sales Tax) 5. Consideration of Resolution # 1328 to destroy old Financial Records Dated 2004 and before—Jerry McKaughan. Personnel Committee: Alderman Steuber reported the Committee met Thursday at 5 pm with new committee members. Unfinished (Old) Business: 1. Consideration of an Ordinance to Rezone Property Located along South Vancouver and West Main—Recommended by Planning Commission. (Tabled from last month). Mayor Bill Eaton asked the Council to hear this item, which was Old Business # 3 on the Agenda, first. All Aldermen and Alderwoman concurred. Ann Carpenter Marks, Gale Bowden Oswalt, Vic Vere, Jerry Peirce spoke in favor of the rezoning. Stephen Giles attorney for Wal Mart reviewed the request for the Council. Tim Murdoch, Alec Lester, John Peel spoke in opposition. John Peel spoke on behalf of area residents that opposed the zoning change. Alderman Martin Irwin made a motion to stop the debate with a second by Alderman Seth Irwin. Motion carries on an 8-0 roll call vote. Alderman Horton made the motion to read the Ordinance in its entirety except second nine (9). Alderman Martin Irwin seconded the motion. Motion carries on an 8-0 voice vote. City Attorney Trey Smith read the Ordinance as instructed. Item will be placed on the February Agenda for the second reading. 2. Consideration of an Ordinance Amending the Russellville Land Subdivision and Development Code—Recommended unanimously by Planning Commission. (Second Reading). 5 Alderman Martin Irwin made the motion to suspend the rules and read the Ordinance one time by title only with a short explanation. Alderman Tripp seconded the motion. Motion carries on an 8-0 voice vote. City Attorney Trey Smith read the Ordinance as instructed. This Item will be placed on the February Agenda for the third reading. 3. Consideration of Ordinance # 2136 to Rezone Property Presently R-2 to M-1, for Property located at 3323 East 6th Street, submitted by Judy Summitt on behalf of James Baker (ZO.12.10.163).(Second reading). Alderman Steuber made the motion to suspend the rules and read the Ordinance one time by title only with a short explanation. Alderman Martin Irwin seconded the motion. Motion carries on an 8-0 voice vote. City Attorney Trey Smith read the Ordinance as instructed. Alderman Steuber made the motion to adopt with a second by Alderman Martin Irwin. Motion carries on an 8-0 roll call vote. All Aldermen and Alderwoman present and voting in favor. 4. Consideration of a Discussion Concerning the Right of Ways on City Streets— Alderman Martin Irwin. Alderman Martin Irwin told the Council there would be a committee meeting February 1st at 1:30 to gather information and to make a recommendation to present to the Council next month. 5. Consideration of an Ordinance Requiring the Disclosure of Competitive Bidding to the City Council Four (4) Weeks before the Advertising of Inviting Bids for City Projects, Services and Goods; Requiring the Disclosure of Lowest Bid to the City Council Four (4) Weeks before Awarding the Bid; and Justifying the Lowest Bid by the Department Head and the Mayor if the Bids are Ten Percent (10%) Above or Below the Original Estimated Cost or Budgeted Amount--Aldermen Steuber, Horton. (Second reading). Alderman Martin Irwin made the motion to withdraw the item with a second by Alderman Mark Tripp. Motion carries on a 7-1 roll call vote. Alderman Steuber voting nay. Aldermen, Martin Irwin, Seth Irwin, Randy Horton, Spencer Roberts, Richard Harris, Mark Tripp and Alderwoman Freddie Harris voting in favor. New Business: 1. Consideration of Resolution # 1329 to Issue a Special Use Permit to allow auto sales in a C-2 zone, for property located at 3002 South Arkansas Avenue, submitted by Attorney William D. Skelton, on behalf of Larry D. Breeden. (Unanimously recommended by the Planning Commission). Planning Commission. 6  Alderman Garland Steuber made the motion to adopt the Resolution with a second by Alderman Martin Irwin. Motion carries on an 8-0 voice vote. All Aldermen and Alderwoman present and voting in favor. 2. Consideration of Resolution # 1330 Organizing the City Council for Calendar Year 2013, Establishing Procedural Rules for the City Council—Mayor Bill Eaton. Alderman Martin Irwin made the motion to adopt with a second by Alderman Horton. Motion carries unanimously on a voice vote. 3. Consideration of Resolution # 1331 Concerning a Dilapidated Structure located at 814 South Erie Avenue—City Attorney Trey Smith. Alderman Martin Irwin made the motion to adopt with a second by Alderman Horton. Motion carries on a 7-1 roll call vote. Aldermen M. Irwin, S. Irwin, Horton, Tripp, Steuber, Roberts and Alderwoman Harris voting in favor. Alderman Richard Harris voting nay. Adjournment: Meeting adjourned at approximately 8:10 pm. Mayor Bill Eaton ATTEST: Kathy Collins, City Clerk Date Approved by Council: 02/21/2013 7