City Council

Minutes Regular Scheduled City Council Meeting City Hall May 16, 2013 Officials and Guests present: Mayor Bill Eaton, City Attorney Trey Smith, City Clerk Kathy Collins, Aldermen Steuber, Tripp, Martin Irwin, Seth Irwin, Roberts, Richard Harris, and Freddie Harris. Alderman Randal Horton was absent. Also in attendance were Robert McCready, Bill Clark Harry Komprood, Jerry McKaughan, Whitney Snipes, Kurt Jones, Rita Richardson, Martin Dils, Steve Mallett, Portia Short, Price McMillan, Carol Shoptaw, Catherine Leapheart, Sharon Eaton, John Hawkins, Mrs. Terry Willliams and Stephen Giles. Welcome and Call to Order: Mayor Bill Eaton Invocation was given by Chaplain Harry Komprood, Russellville First Assembly Minutes: Alderman Martin Irwin made the motion to approve the Minutes for Council Meeting April 11th and the Special Called Meeting Minutes March 18, 2013. Alderman Seth Irwin seconded the motion. Motion carries unanimously on a voice vote. Mayor’s Report: June Meeting changed to June 27th and the Agenda and Finance Meeting will be held on June 18th due to Municipal League Conference in Hot Springs. Financial Report: Month Ended April 30, 2013 General Fund Balance $ 1,031,000.33 Street Fund Balance $ 15,156,344.36 Economic Development Funds 1 & 2 Balance $ 7,185,595.70 Convention Center $ 2,399,779.91 Capital Assets Fund Balance $ 494,400.19 Special Funds Balance $ 1,038,781.52 Emergency Reserve Certificate of Deposit – General $ 1,000,000.00 Emergency Reserve – Street $ 3,000,000.00 Cemetery Association Trust – Market Value $ 196,066.89 Special Funds Balances: Month Ended April 30, 2013 12 District Court Costs Fund $ 97,146.00 13 No Vehicle Insurance Fund $ 15,116.70 14 Parks & Recreation Special Fund $ 57,700.07 15 Police Training Fund $ 20,979.70 16 Police Pension Fund $ 54,825.20 17 Court Automation Fund $ 280,778.31 1 18 Administration of Justice Fund $ 26.68 19 Criminal Justice Ordinance Fund $ 309,220.39 20 Fire Contingency Fund $ 66,009.79 21 Fire Insurance Premiums Fund $ 63,539.74 22 Fire Pension Fund $ 14,847.22 24 Russellville Oakland Cemetery $ 58,591.72 TOTAL $ 1,038,781.52 Department Report: Brian Holstein, Community Development City Corporation Update: Steve Mallett, General Manager Committee Reports: Finance Committee: Horton, Tripp, Roberts and M. Irwin (Recommended at May 7th meeting). Alderman Tripp made the motion to approve Items 1-12 from the May 7th meeting and Items 1 through 7 from the May 16th meeting. Motion carries unanimously on a voice vote. 1. Consideration for Approval Relating to the Bid for North Greenwich Avenue Extension project over budget $23,397.65. 2. Consideration of Resolution # 1343 Accepting a Bid for Street Improvements East H Street and Parker Road with Bowden Specialties. 3. Consideration of Resolution # 1344 Authorizing the Mayor Sign Documents to Purchase Property to be used by the Russellville Airport. 4. Consideration of Resolution # 1345 to authorize the Mayor to enter into an agreement with Regions Bank for North El Paso Avenue Corridor Improvements. (See Attached Commitment Letter). 5. Consideration of Resolution # 1346 to Accept a bid in the amount on $45,755.40 for a Jetter for the Public Works Department with ICM, Inc. 6. Line Item Transfer: Street Department From: 02.205.5477 Overlay $ 23,397.65 To: 02.205.5446 North Greenwich $ 23,397.65 (Budget adjustment). 7. Appropriation: Department: Street Fund Expenditure: 02.205.5496 Russell Road Extension $ 340.47 (David & Jaynie Clark post judgment interest to be paid back to the city attorney account 01.112.5392). 2  8. Appropriation: Department: Police Expenditure: 01.111.5222 Building Insurance $ 694.05 (Insurance Coverage on the Norristown Building & Content). 9. Appropriation: Department: Street Fund Expenditure: 02.202.5412 Street Lighting R & M $ 5,501.90 (Final on the air lock system). 10. Appropriation: Department: Airport Expenditure: 01.113.5211 Grounds Maintenance $ 59.28 (Reimbursement). 11. Appropriation: Department: Street Fund Expenditure: 02.202.5217 Service Contracts $ 2,093.00 (Mind Mixer Support Agreement Cove/Interstate Drive).Appropriation: 12. Department: Street Fund Expenditure:02.202.5217 Service Contracts $ 9,000.00 (GIS Mapping). Finance Committee: Horton, Tripp, Roberts and M. Irwin( May 16, 2013) 1. Discussion of installing a Sprinkler System in the Downtown Blub-Outs. $9500 quote from Hardrock Construction. $12,000 to complete remaining Blub- Outs and retrofit the ones that are complete. 2. Appropriation: Department: Police Line Item #: 01.111.5215 $ 500.00 (reimbursement for tuition for an officer (#8144) who did not attend training). 3. Appropriation: Department: Animal Control $ 2,995.00 Expenditure: 01.107.5153 Pension Non Uniformed $ 1,545.00 01.107.5161 Group Insurance $ 1,450.00 (Salary Benefits for full time person at animal control) 4. Line Item Transfer: Department: Animal Control From: 01.107.5112 Salaries-Part time $10,400.00 To: 01.107.5111 Salaries $10,400.00 (move part time position to full time position) 3  5. Appropriation: Department: Airport Expenditure: 01.101.5825 Property Acquisition $ 132,000.00 (property purchase plus closing cost) 6. Consideration of Resolution # 1347 Relating to the Acceptance of a Bid for the Public Works Department; to Authorize the Mayor and City clerk to Execute Agreement. 7. Appropriation: Department: General Department Expenditure: 01.101.4437 N. El Paso Loan $2,500,000.00 01.101.5437 N. El Paso Improvements $2,500,000.00 (El Paso Avenue Road Improvement) Unfinished (Old) Business: 1. Consideration of Resolution # 1348 Setting a Public Hearing Concerning the Right of Ways on City Streets— Alderman Martin Irwin. Alderman Martin Irwin made the motion to adopt with a second by Alderman Seth Irwin. Motion carries unanimously on a voice vote. New Business: 1. Consideration of a Public Hearing and an Ordinance to Vacating Portions of South Utah Ave and West 2nd Street in the McClure and Bayliss Addition submitted by Stephen R. Giles, P.A. on behalf of Mikel & Malinda Brown, Robert Carpenter Trust, Ewell Keith Knight, III, Jerry & Janie Pierce— Planning Commission.(Recommended 7/1 to approve by the Planning Commission). Alderman Martin Irwin made the motion to postpone until after the election. Alderman Seth Irwin seconded the motion. Motion carries unanimously on a voice vote. 2. Consideration of Ordinance # 2146 to Rezone Property from C-2 (Hwy commercial) to R-4 (Manufactured homes) on Hwy 64 submitted by Kurt Jones, Kurt Jones & Associates on behalf of Mr. John Hawkins— (Recommended 7/1 to approve by the Planning Commission subject to a 50 foot right of way and a functional sewer). Alderman Garland Steuber made the motion to suspend the rules and read the Ordinance one time by title only with a short explanation. Alderman Martin Irwin seconded the motion. Motion carries on a voice vote. City Attorney read the Ordinance as instructed. Alderman Garland Steuber made 4  the motion to adopt with a second by Alderman Martin Irwin. Motion carries on a 7-0 vote. All Aldermen present voting in favor. Alderman Horton was absent. 3. Consideration of Resolution # 1349 Concerning a Dilapidated Structure located at 917 East 4th Street—Code Enforcement, Bill Clark. Alderman Martin Irwin made the motion to adopt with a second by Alderman Steuber. Motion carries unanimously on a voice vote. 4. Consideration of Resolution # 1350 Concerning a Dilapidated Structure located at 307 East 8th Street-Code Enforcement, Bill Clark. Alderman Martin Irwin made the motion to adopt with a second by Alderman Steuber. Motion carries on a 6-1 voice vote with Alderman Richard Harris voting nay. Adjournment: Motion to adjourn made by Alderman Irwin seconded by Alderman Steuber. Meeting adjourned at 7:00 pm. Mayor Bill Eaton ATTEST: Kathy Collins, City Clerk Date approved by Council: June 27, 2013 5