City Council

Minutes Regular Scheduled City Council Meeting 6 pm October 19, 2017, City Hall Welcome and call to Order: Mayor Randy Horton Invocation: Pastor Rita Richardson Roll Call: Mayor Randy Horton, Councilmembers Tripp, Harris, Westcott, Wiley, Sims, Carruth, and Brown. Quorum declared. Councilmember George came in after roll call. City Attorney Trey Smith and City Clerk Kathy Collins were also present. Guest present: Julie Paladino, Kevin Massey, Pastor Rita Richardson, Fire Chief T. Kurt Slone, Brian Holstein, A.J. Walsh, Bethany Marshall, Betsy McGuire, Linda and Phil Hutchison, Jonathan Burris, Gabrielle Abbott, Ben Holland, Ray Balaster, Jill Balaster, Katelyn Freeman, Cliff Goodin, David Garza, Henri Keener, Bob Weibler, Brittany Villeneuve and Stephanie Warwick. Approval of Minutes: Special Called September 14, 2017, Regular Meeting September 21, 2017 (with changes in new business #4 to delete “Councilmember Sims told the Council to instruct”, Special Called October 2nd, 4th and 6th, 2017. Councilmember Westcott made the motion to adopt with correction seconded by Councilmember Wiley. Motion carries on an 8-0 voice vote. Financial Report: Month ending September 30, 2017 by Finance Director Jerry McKaughan. Mayor’s Report: 1) Kevin Massey gave a list of programs offered by the Pope County Library. 2) Proclamation presented to Betsy McGuire Main Street Russellville Fall Fest. 3) Henry Keener talked about the Toy Run. Department Report: Police Chief Jeff Humphrey gave an update on his department and their involvement in the recent arrest in a large organized drug bust this month. It involved several agencies and has being ongoing for a year. 1 Committee Reports: Finance: 1) Appropriation: Department: Economic Fund Expenditure: 03-10105510 Building $1,525,000.00 (Building Purchase). Councilmember Harris made the motion to approve. Motion carries on an 8-0 voice vote. 2) Appropriation Pass Through: Department: Police Expenditure: 01-111-5513 Vehicles $ 26,138.00 (Insurance vehicle replacement). Councilmember Harris made the motion to approve. Motion carries on an 8-0 voice vote. 3) Appropriation Pass Through: Department: Administration Sales Tax Expenditure: 04-101-5253 City Corp $ 275,000.00 (Revenue). Councilmember Harris made the motion to approve. Motion carries on an 8-0 voice vote. 4) Appropriation: Department: Airport Expenditure: 01-113-5228 Jet A Fuel $ 30,000.00 (Jet A Fuel Purchase). Councilmember Harris made the motion to approve. Motion carries on an 8-0 voice vote. 5) Approval to reimburse Main Street Russellville for Services in the amount of $13,913.26. Councilmember Harris made the motion to approve. Motion carries on an 8-0 voice vote. 6) Approval to reimburse Boys and Girls Club for Services in the amount of $11,996.58. Councilmember Harris made the motion to approve. Motion carries on an 8-0 voice vote. 2 7) Approval to reimburse Arkansas Valley Alliance for services in the amount of $5,306.13. Councilmember Harris made the motion to approve. Motion carries on an 8-0 voice vote. 8) Discussion of Personnel Issues and Interviews. Differed to Executive Session at the end of the meeting. 9) Discussion of Step and Grade. Will be discussed next month. 10) Authorize Mayor to remove recycle bins at the Animal Shelter. Item has already been taken care of per Mayor Horton. 11) Consideration of an Ordinance amending the Oakland Cemetery Ordinance for suggested changes proposed by Councilman Westcott. This item will be go to the Finance Committee in November. (Items recommended 10/19/2017) 1) Appropriation: Department: Street Expenditure: 02-205-5477 Overlay $300,000.00 (Street Overlay) Councilmember Harris made the motion to approve. Motion carries on an 8-0 voice vote. 2) Line Item Transfer: Department: Police From: Contract Labor 01-111-5192 $ 1,358.04 To: Other Professional Services 01-111-5218 (Budget adjustment due to drug testing). Councilmember Harris made the motion to approve. Motion carries on an 8-0 voice vote. 3) Appropriation: Department: Administration Expenditure: 04-101-5510 Building R & M $ 39,697.98 (8”sewer line relocation for New Central Fire Station with $24K reimbursed from City Corp). 3  Councilmember Harris made the motion to approve. Motion carries on an 8-0 voice vote. 4) Appropriation Pass Through: Department: Parks and Recreation Expenditure: 01-109-5814 Property Damage $ 4,525.00 Councilmember Harris made the motion to approve. Motion carries on an 8-0 voice vote. 5) Request for City Attorney to become involved in building issues at the Aquatic Center. City Attorney will send a letter to both ETC and Van Horn Construction addressing the issues. Motion made by Councilmember Harris. Motion carries on an 8-0 voice vote. 6) Repairs to Dalton King Building recently purchased by the City will be made through the AVAFED. 7) Discussion Hilton Garden Inn and Convention Center. City Attorney Trey Smith stated Mr. Hunt had not provided a performance bond for the project as of Friday, 13, 2017. He also stated that Mr. Hunt was unable to get a bond for the complete project, which included the Hotel and Convention Center. Councilmember Tripp made the motion to authorize the City Attorney to send Mr. Hunt a letter stating that the city rejected his (Mr. Hunt) request to bond the project in phases and the City agreed to continue with the original agreement. Councilman Westcott seconded the motion. Motion carries on an 8-0 voice vote. (See attached letter). Personnel: Chairman Sims stated there would be a Personnel Meeting scheduled or the first of November. Unfinished (Old) Business: 1) Update on drainage and flooding issues and plan—Councilmember Tripp. Motion to table Councilmember Tripp second Councilmember Wiley. Motion carries on an 8-0 voice vote. Will be brought back next month. New Business: 1) Consideration of a Public Hearing and Ordinance # 2286 to vacate a portion of South Frankfort --Planning Commission. Mayor Horton opened the public hearing. There were no comments from the 4  audience. Mayor Horton closed the Hearing. Councilmember Wiley made the motion to suspend the rules and read the Ordinance one time by title only with a short explanation. Councilmember Westcott seconded the motion. Motion carries on a 7-1 roll call vote. Councilmember Carruth voting nay. City Attorney Trey Smith read the Ordinance as instructed. Councilmember Wiley made the motion to adopt with a second by Councilmember Westcott. Motion carries on a 7-1 roll call vote. Councilmember Tripp voting nay. All others voting in favor. 2) Consideration of Ordinance # 2287 of approval to rezone property presently R-O to C-2 for property located at 4340 North Arkansas Avenue submitted by Cliff Goodin. (ZO.17.09.207). Recommended unanimously for approval by Planning Commission. Councilmember Harris asked Mr. Goodin where the property was located. Mr. Goodin told her on North Arkansas. Councilmember Westcott made the motion to suspend the rules and read the Ordinance one time by title only with a short explanation. Councilmember Wiley seconded the motion. Motion carries on 8-0 roll call vote. City Attorney Trey Smith read the Ordinance as instructed. Councilmember Westcott made the motion to adopt with a second by Councilmember Wiley. Motion carries on an 8-0 roll call vote. 3) Consideration of Ordinance # 2288 of approval to rezone property presently M-2 to C-2 for property located in the 200 Block of South Pittsburg submitted by Dave Garza Barrett and Associates on behalf of Superior Properties. (ZO.17.09.208) Recommended unanimously for approval by Planning Commission. Councilmember Westcott made the motion to suspend the rules and read the Ordinance by title only. Councilmember Brown seconded the motion. Motion carries on an 8-0 roll call vote. All Councilmembers present and voting in favor. City Attorney Trey Smith read the Ordinance as instructed. Motion to adopt made by Councilmember Brown second by Councilmember Westcott. Motion carries on an 8-0 roll call vote. All Councilmember present and voting in favor. 4) Consideration of Resolution # 1656 to approve a Special Use Permit to operate a self-storage facility for property located in the 200 block of South Pittsburg in a C-2 submitted by Dave Garza of Barrett and Associates on behalf of Superior Properties. Council Member Westcott made the motion to adopt with a second by Councilmember Brown. Motion carries on an 8-0 roll call vote. 5) Consideration of Ordinance # 2289 Approving an On Premise Alcohol Permit—City Attorney Trey Smith. Councilmember Tripp made the motion to dispense with the rules and read the Ordinance one time by title only for the first reading. Councilmember George 5  seconded the motion. Motion carries on an 8-0 roll call vote. Councilmember Sims made the motion to dispense with the rules for the second and third reading with a second by Councilmember Westcott. Motion carries on a 7-1 roll call vote. All voting in favor with the exception of Councilmember Tripp voting nay. City Attorney Trey Smith read the Ordinance as instructed. Councilmember Westcott made the motion to adopt with a second by Councilmember George. Motion carries on an 8-0 roll call vote with all Councilmembers present and voting in favor. Councilmember Wiley made the motion to adopt the emergency clause with a second by Councilmember Westcott. Motion carries on a 7-1 roll call vote. All voting yea with the exception of Councilmember Carruth voting nay. 6) Consideration of Ordinance # 2290 to Issue an On Premise Alcohol Permit to a Private Club—City Attorney Trey Smith. Councilmember Westcott made the motion to dispense with the rules for all three readings. Councilman Wiley seconded the motion. Motion carries on a 6-2 roll call vote. All present voting in favor with the exception of Councilmen Tripp and Carruth. City Attorney Trey Smith read the Ordinance as instructed. Councilmember Westcott made the motion to adopt with a second by Councilmember George. Motion carries on an 8-0 roll call vote. Councilmember Westcott made the motion to adopt the emergency clause with a second by Councilmember George. Motion carries on an 8- 0 roll call vote. All Councilmembers present and voting in favor. 7) Executive Session to discuss Employee(s) issues—Councilmember Tripp. Councilmember Tripp made the motion for the Council to go into an Executive Session on Employee matters. Councilmember Sims stated he felt like this should go to the Personnel Committee first. He also told the Council he was calling a meeting the first of November. Councilmember Tripp said it wasn’t personnel it was an employee matter or matters. Councilmembers Carruth and Westcott seconded the motion. Motion carried on a 5-3 roll call vote. Councilmembers Tripp, Carruth, Westcott, George and Harris voting in favor. Councilmembers Sims, Brown and Wiley voting nay. The Council Meeting was adjourned to Executive Session. Councilmember Tripp made the motion to reconvene the Council Meeting after Executive Session with a second by Councilmember Wiley. Motion carries on an 8-0 voice vote. Councilmember Wiley stated “there were no results or decision”. Councilmember Wiley made the motion to adjourn. Meeting adjourned at 8:45pm. 6 Mayor Randy Horton: ______________________________________ ATTEST: City Clerk-Treasurer Kathy Collins: _______________________________ Date approved by Council: ____________________ 7