City Council

AGENDA CITY COUNCIL THURSDAY, MAY 20, 2021 6:00 p.m. Welcome and Call to Order. Mayor Richard Harris Invocation. Pastor Mike Norberg, 1st Assembly of God, Russellville Roll Call. Gina Skelton, City Clerk-Treasurer Approval of Minutes. April 15, 2021 Financial Report. Robin Johnson, Finance Director Mayor’s Report. Item 1. Presentation of the Boys and Girls Clubs of the Arkansas River Valley Portraits of Courage Submitted by Dr. Megan Selman Item 2. The reappointment of Scott Steuber to the Board of Commissioners for the Russellville Housing Authority. Item 3. The nomination of Jonathon Brown to the Civil Service Commission. Departmental Report. Planning and Development Department Personnel Committee. Rick Harrell (Chairperson), Chris Olson, Justin Keller and Shawn Harris. None Finance Committee. Eric Westcott (Chairperson), Mark Tripp, Larry Brown, and Phyllis Carruth. Item 1. Consideration of Reimbursement for the 1st Quarter 2021 Expenses for Main Street Russellville in the amount of $15,000.00. Item 2. Consideration of a Resolution to Accept a BID for Window Replacement Project for the Russellville Police Department Vehicles to Authorize the Mayor and City Clerk Treasurer to Enter Into an Agreement for Said Project for the City of Russellville, Arkansas and for Other Purposes. Item 2a. Appropriation Appropriated from the 2021 Sales Tax Capital Fund the sum of $37,950.00 to be used for the following purposes: Replace Existing Windows at Russellville Police Department Appropriation includes $34,500 and a 10% Contingency of $3,450.00 DEPARTMENT: RUSSELLVILLE POLICE DEPARTMENT EXPENDITURE: 07.111.5510 BUILDING $ 37,950.00 Item 3. Appropriation Appropriated from the Street Fund Reserve the sum of $5,820.00 to be used for the following purposes: Pass through of an insurance claim for the replacement of a street light damaged in an accident on South Vancouver. DEPARTMENT: STREET OPERATIONS REVENUE: 02-202-4161 Insurance Reimbursement $5,820.00 EXPENDITURE: 02-202-5412 Street Lights $4,360.00 02-202-5417 Median Maintenance $980.00 02-202-5111 Salaries $480.00 Item 4. Appropriation Appropriated from the Street Fund Reserve the sum of $5,825.00 to be used for the following purposes: Pass through of an insurance claim for the repair of 150 feet of guardrail on Skyline Drive due to an accident on January 1st, 2021. DEPARTMENT: STREET OPERATIONS REVENUE: 02-202-4161 Insurance Reimbursement $5,825.00 EXPENDITURE: 02-202-5218 Professional Services $5,825.00 Item 5. Consideration of a Resolution Setting a Public Hearing for an Industrial Bond Ordinance and Payment in Lieu of Taxes Agreement Between Americold Russellville, LLC an the City of Russellville, Arkansas; and for Other Purposes. Item 6. Consideration of Reimbursement for Arkansas Valley Alliance for expenses the month of April 2021 in the amount of $5,846.53. Item 7. Appropriation Appropriated from the 2020 Year End Carry Forward of the City General Fund the sum of $11,100.00 to be used for the following purposes: Funding to Clean-Up Properties Due to Code Enforcement Violations DEPARTMENT: PLANNING AND DEVELOPMENT EXPENDITURE: 01-115-5218 OTHER PROFESSIONAL SERVICES $11,100.00 Item 8. Consideration of a Resolution to Accept a BID From Hardrock Construction, Inc. for the South Commerce Avenue 2021 Sidewalk Maintenance Project for the City of Russellville, Arkansas and Authorizing the Mayor and City Clerk Treasurer to Enter Into an Agreement With Hardrock Construction, Inc., for the South Commerce Avenue 2021 Sidewalk Maintenance Project for the city of Russellville, Arkansas and for Other Purposes. Submitted by Glenn Newman Item 9. Discussion and consideration of Resolution to Accept a Proposal for Review of Proposed U.S. Army Corps of Engineers Improvements Along Prairie Creek, Russellville, Arkansas, to Authorize the Mayor and City Clerk Treasurer to Enter Into an Agreement for Said Proposal for the City of Russellville, Arkansas and for Other Purposes. Submitted by Glenn Newman Item 10. Appropriation Appropriated from the Reserves of the Fire Contingency Fund the sum of $26,889.84 to be used for the following purposes: PURCHASE OF FIRE HOSE FOR RUSSELLVILLE FIRE DEPARTMENT DEPARTMENT: FIRE DEPARTMENT EXPENDITURE: 20-110-5252 EQUIPMENT $ 26,889.84 Item 11. Appropriation Appropriated from the City Capital Asset Fund the sum of $37,641.45 to be used for the following purposes: Purchase of Basketball Goals and Fencing for James School Park  Note: There is a pass through grant from Arkansas Department of Health Great Strides in the amount of $25,000.00 to offset; City portion is the net of $12,641.45 DEPARTMENT: PARKS & REC PORTION OF 3/8 SALES TAX REVENUE: 04.209.4324 GRANT $25,000.00 EXPENDITURE: 04.209.5826 JAMES SCHOOL PARK BASKETBALL $37,641.45 Item 12. Appropriation Appropriated from the 2021 Sales Tax Capital Fund the sum of $8,926.97 to be used for the following purposes: Fund Major Repairs to a 2017 John Deer Zero Turn Mower DEPARTMENT: PARKS AND RECREATION EXPENDITURE: 07.109.5235 EQUIPMENT $8,926.97 Item 13. Discussion and consideration of a Resolution Authorizing the Mayor and City Clerk Treasurer to sign a two (2) Month Extension to the Lease Agreement with Campbell & Campbell of Pope County, Inc., for the Rental of Office Space at 220 North Knoxville venue and for Other Purposes. Item 14. Appropriation Appropriated from the 2021 Parks and Rec Special Fund the sum of $116,547.53 to be used for the following purposes: Fund Multiple Projects Identified in the Park Master Plan DEPARTMENT: PARKS AND RECREATION EXPENDITURE: 08.109.5324 RUSSELLVILLE TRAILS $27,442.00 08.109.5527 PLAYGROUND RENOVATIONS $23,352.25 08.109.5534 PAVILION STRUCTURES $26,710.60 08.109.5555 PARK R&M $2,058.01 08.109.5815 RUSSELLVILLE SOCCER COMPLEX $35,280.48 08.109.5831 HICKEY PARK $1,704.19 Item 15. Appropriation  Appropriated from the Reserves of the General Fund the sum of $13,000.00 to be used for the following purposes: Pass Through of Cares Grant from FAA to the Russellville Municipal Airport DEPARTMENT: AIRPORT REVENUE: 01.113.4215 Airport Grant EXPENDITURE: 01.113.5207 MAINTENANCE/SUPPLIES $13,000.00 Item 16. Discussion and consideration of a Resolution for the Schoolhouse Trail. Submitted by Terry Thomas Unfinished (Old) Business. Item 1. Consideration of an Ordinance Vacating and Abandoning Right of Way Between lots 4-6 and Lots 7-9, Block 4, Madison White Addition, City of Russellville, Pope County, Arkansas and for Other Purposes. Second of Three Readings. Item 2. Consideration of an Ordinance Amending the Property Maintenance for the City of Russellville, Arkansas, Adopted by Ordinance No. 2124, and for Other Purposes. Submitted by Justin Keller, Councilman. Second of Three Readings. New Business Item 1. Consideration of an Ordinance Authorizing the Extension of Water and Sewer Outside the City Limits of the City of Russellville, Arkansas, to 305 Darby Lane and for Other Purposes. Submitted by Barrett & Associates on behalf of ACE Specialties. (MPA-0421- 000080) Unanimously recommended by the Planning Commission Item 2. Consideration of a Resolution Granting a Special Use Permit to Operate a Distribution Warehouse, Inside Storage, A Trailer Terminal Distribution Business and Offices at the 5520 North Arkansas Avenue for Other Purposes. Submitted by Barrett & Associates on behalf of Tobacco Town and Bates Distributing Co. (SPUP-0321-000078) Unanimously recommended by the Planning Commission Item 3. Consideration of a Resolution Granting a Special Use Permit to Operate an Auto Repair Shop and Fueling Area at the 700 Block of Lock & Dam Road for Other Purposes. Submitted by Barrett &  Associates on behalf of Wayne Smith Trucking. (SPUP-0321- 000071) Unanimously recommended by the Planning Commission Item 4. Consideration of a Resolution Setting a Public Hearing for Vacating a Portion of Right of Way Along East “F” Street and along 514 North Erie Avenue lots 4-6 and Lots 7-9, Block 84, J.L. Shinn Addition City of Russellville, Pope County, Arkansas; and for Other Purposes. Submitted d by Gary Scarborough. (VAC-0421- 000065) Unanimously recommended by the Planning Commission Item 5. Consideration of a Resolution Setting a Public Hearing for Vacating South Tulsa Avenue Between Lot 12, Brookview Estates, Phase VI and Lot 7 Block 18, Madison White Addition City of Russellville, Pope County, Arkansas; and for Other Purposes. Submitted by Larry Walker. (VAC-0421-000073) Unanimously recommended by the Planning Commission with the following condition: Item 6. Consideration of an Ordinance Rezoning Certain Realty in the City of Russellville, Arkansas and For Other Purposes. Submitted by Crafton Tull on behalf of Universal Housing Group. (ZONE-0421-000068) Unanimously recommended by the Planning Commission. Item 7. Consideration of an Ordinance Rezoning Certain Realty in the City of Russellville, Arkansas and For Other Purposes. Submitted by Barrett & Associates on behalf of James Lee. (ZONE-0421- 000070) Unanimously recommended by the Planning Commission. Item 8. Discussion and consideration of Resolution Accepting a BID from Hardrock Construction, Inc., for the Oakland Cemetery Proposed Access Roadway Project for the City of Russellville, Arkansas, and Authorizing the Mayor and City Clerk Treasurer to Enter Into an Agreement With Hardrock Construction, Inc., For Oaklawn Cemetery Proposed Access Roadway Project for the City of Russellville, Arkansas, and for Other Purposes. Submitted by Glenn Newman Meetings. 1. Agenda Prep for Finance Committee Meeting, Tuesday, June 8, 2021 at 5:30 p.m. at City Hall First Floor Conference Room followed by the City Council Agenda Prep Meeting at 6:00 p.m. 2. Finance Committee Meeting, Thursday, June 17, 2021 at 5:30 p.m. at City Hall Council Chambers followed by City Council Meeting at 6:00 p.m. Adjourned.