Oakland Cemetery Commission

Russellville Oakland Cemetery Commission Minutes November 18, 2014 The Russellville Oakland Cemetery Commission met on Tuesday, November 18, 2014, at 5:30 p.m. in the 1st Floor Conference Room for the regular monthly meeting. Attending: Director Stephanie Warwick, City Attorney Trey Smith, Chairman / Alderman Garland Steuber, Commissioner / Secretary Mindy Hudson, Commissioner / Vice-Chairman John Harris, Commissioner Patricia Petray, Commissioner Donna Eubanks, Commissioner Anna Fields, Commissioner Rebecca Howell, Finance Director Jerry McKaughan, and visitor Laura Bean from the Courier. The meeting was called to order at 5:30 p.m. by Chairman Garland Stueber. Old Business: The First Order of Business was to approve the minutes from the October21, 2014, regular meeting. Commissioner Donna Eubanks made a motion to approve the minutes and was seconded by Commissioner John Harris. The motion passed unanimously. The Second Order of Business was to review the financial report presented by Finance Director McKaughan. The Genworth annual statement was presented along with the monthly report on the cemetery expenses and general finances. The Third Order of Business was a report by Commissioner Hudson for the monument repair project. A list of monuments that have been flagged as being most in need of repair was presented. Vice –Chairman John Harris made a motion to give the list to McGee Monuments for an itemized estimate of repair cost. Commissioner Fields seconded the motion, and the motion passed unanimously. The Fourth Order of Business was to discuss the status of the survey for the Oakland Cemetery Boundary Extension. Director Warwick updated the commissioners on the project. Discussion followed concerning whether or not to move the sewer lines. Chairman Steuber agreed to find out more about this issue and report back. The Fifth Order of Business was an update on the pruning of trees on Drive three and Drive four. All Seasons Lawn Service gave an estimate for the work. Chairman Steuber did some of the work voluntarily and agreed to finish the project. The Sixth Order of Business was an update by Vice Chairman John Harris on the display stand for the cemetery's State License. He showed the commission a model for the finished case. Commissioner Hudson made a motion for him to have a metal case with a plexi-glass cover made by Jacimore with a spending cap of $250.00. Commissioner Eubanks seconded the motion. The motion passed unanimously. The Seventh Order of Business was a further discussion of lawn maintenance and removal of flowers. The Commission decided for now to retain the current process. New Business: The First Order of New Business was a discussion of commissioners’ terms. Vice Chairman John Harris asked that possible replacements for his position be considered and found in the near future so he might focus on his other commitments for the city. The Second Order of New Business was a discussion of loose headstones that have been replaced and discarded under a tree. Director Warwick will check on the removal after checking with the family. The Third Order of New Business was an update by Director Warwick on the damage compensation from two accidents to the cemetery fencing. The fence damaged along Detroit will be replaced with the recompense from the driver's insurance. Damage done on the 11th Street side of the cemetery will be repaired with money from a check sent in restitution by that driver. Chairman Stueber adjourned the meeting at 6:40 p.m.