Planning Commission

Russellville Planning Commission Minutes November 26, 2018 @ 5:30 p.m. The Russellville Planning Commission held its regular meeting on Monday, November 26, 2018 at 5:30 p.m. in the Russellville City Hall Council Chambers. Members Present Chairman Wendell Miller Vice-Chair Frank Russenberger Secretary Nathan Barber Luke Duffield Don Jacimore Shirley Hatley Steve Hubbard Members Absent Karen Yarbrough John Whiteside Council Liaison Larry Brown Also present: Mayor Randy Horton, Planner James Walden, City Attorney Trey Smith, Public Works Director Kenneth Duvall, Floodplain Manager Ben Gray, Zane Bryson/City Corp, Jim Lynch/City Corp, Fire Marshal Richard Setian, Planning Assistant Lequitta Jones, Building Office Brian Holstein, and Dave Garza of Barrett & Associates. Welcome Visitors The First Order of Business was a request to review and approve the minutes of the October 22, 2018 Regular meeting. Commissioner Hubbard made the motion to approve the minutes as written. The motion was seconded by Commissioner Hatley and passed unanimously. The Second Order of Business was a request for approval of a Large scale Development for construction of Phil Wright Autoplex Addition to house the Oil Lube & Detailing department. Submitted by Dave Garza of Barrett & Associates on behalf Phil Wright. (DV.18.11.157) Planner Walden said this request is to allow a 7,000-square foot building to expand the existing service department for the dealership. The expansion will also allow additional room for vehicle storage. The engineer reviewed the drainage plan and it complied. ArDOT will not permit sidewalk improvements in the area. The applicant will provide a fee in-lieu for the sidewalks along the area for construction. The building complies with the commercial design standards. The staff recommends approval. Commissioner Hubbard made the motion to approve. The motion was seconded by Commissioner Russenberger and passed. Commissioner Duffield abstained. The Third Order of Business was a request for a waiver from the Non-standard Commercial Building Design for construction of a new warehouse expansion located at Air Tight Insulation Solutions, 1800 West” C” Place. Submitted by Logan Hughes, Owner (MS.18.10.91) Planner Walden said this request is to approve a non-standard building design for an existing construction office. The structure will be clad in corrugated metal (matching the existing structure) with 3 overhead doors and walk-in door. It will be addition to the existing metal clad structure. The structure is in harmony with the visual aesthetic of the area. The staff recommended approval. Commissioner Duffield made the motion to approve the request as submitted. The motion was seconded by Commissioner Hubbard and passed unanimously. The Fourth Order of Business was a public hearing requesting approval for a special use permit for an adaptive reuse of the existing K-Mart building. A proposal of uses consist of self- storage, U-Haul truck and trailer share, and related retail sales. Submitted by Amerco Real Estate Company. (SP.18.11.160) Planner Walden said this request is to approve a Special Use Permit to allow the transition of the existing Kmart to an 87,934-square foot self-storage facility with two self-storage buildings totaling 9600 square feet. The site would also feature U-Haul truck rental. Some of our questions were that we needed a calculation of site coverage. The site plan provided was 33%, which complies with the zoning regulations. We had recommended providing an updated landscaping plan. The existing landscaping appears unmanaged based on the site. The applicant has agreed to provide an updated landscaping plan. The new landscaping is part of the transition. We had asked about any plan for fencing that was going to be on the site, and no fencing was planned. In speaking with the applicant, it felt like many times that having that sort of fencing indicates that there is some sort of security issue and they really don’t have security issues as pertaining to that they utilize a lot of different security measures with the outdoor structures. The keys are coded. For the interior portion there is limited access. You have to have a key card to get into the building. You also have to have access to get to your storage facility as well. We asked what the planned architectural design for the two self-storage facility are. They said it will be portable structures, however, they can be designed to match the existing structure or architectural design guidelines. There is advanced security system for the self-storage and limited access to the internal storage. How many vehicles will be stored in the shunting area? The shunting area would not be used for any long term storage and the number that they have would be based on season. If it is a busy season 20 to 30 on site on an average day. Out by Main Street there is a vehicle storage area that indicates what kind of product they have for the storage trucks. There would be one of each type and there are 7 different trucks that Uhaul rents out. We asked what plans you have to ensure the use does not visually dominate or detract from the adjacent uses. The applicant said they wanted it to look like a retail setting, 2 which they are commonly in a lot of adapted reuse of Big Box stores. These are typically in commercial locations. The staff’s recommendation is partial approval, 1) the proposed self-storage facilities that are out in the parking lot would not be permitted to be structured. It would be limited to the existing K- Mart building that would have internal storage and they would not be constructing any new self- storage facility in the parking lot. 2) The applicant would propose an updated landscaping plan for review and approval by staff. In addition, provide landscaping screening around the proposed shunting area. The screening would be done with islands, which would break that up from public view. Brent Hogan on behalf of Amerco said the only thing I would propose is that we build the outside storages. I really need those for drive-by visibility. There was a lengthy discussion on moving the storage units to the west on the site. Jim Lynch with City Corp said they have sewer lines on the west side. Commissioner Jacimore made the motion to approve with conditions: 1. Site plan reviewed by the staff that indicates updated location of the storage structure to the west side of the property to be less visible. 2. Landscaping plan for review and approved by the staff. 3. Provide landscaping screening around the proposed shunting area. The motion was seconded by Commissioner Hubbard and passed with a 4 for (Miller, Barber, Hubbard, Jacimore) and 3 against (Russenberger, Hatley, Duffield) on a roll call vote. Motion to adjourn. __________________________ Chairman Wendell Miller 3