Board of Health

CITY OF SALEM BOARD OF HEALTH MEETING MINUTES February 9, 2016 MEMBERS PRESENT:, Dr. Shama Alam, Chair, Janet Greene, Paul Kirby, & Jeremy Schiller OTHERS PRESENT: Larry Ramdin, Health Agent, Erica Rimpila, Public Health Nurse & Heather Lyons-Paul Clerk of the Board TOPIC DISCUSSION/ACTION 1. Call to Order 7:00pm 2. Minutes of Last Meeting Dr. Schiller motioned to approve minutes with (January 12, 2016) correction. P. Kirby 2nd All in favor. Motion passed 3. Chairperson Announcements Dr. Alam informed the Board that she spoke with someone who is interested in applying for the open the Board of Health opening 4. Monthly Reports-Updates A. Public Health Nurse’s *E. Rimpila has been trained on Massachusetts Virtual Report Epidemiology Network (MAVEN) *Flu clinic discussion. J. Greene asked where we stand compared to other years of directly administering flu shots. L. Ramdin stated that the numbers have gone down. The State is only supplying vaccine to public health departments for the under insured, uninsured and for children under 19 years old. Due to the availability of the flu shots at pharmacies there has been noticeably fewer people coming to our flu clinics. *Zika discussion. J. Greene suggested we look into having a scripted response for callers with questions about traveling. Copy available at the BOH office B. Health Agent’s Report *David Greenbaum, Sr. Sanitarian has submitted his resignation effective 2/19/16. He has accepted the position of Public Health Director for the town of Saugus. *Roberta Cody, a part time inspector has submitted her resignation effective 3/1/16. * The Board participates in the Department interview process. *Constable service discussion. J. Greene asked for a review of the orders from the constables. L. Ramdin informed the Board that the state requires that when we have court orders that those orders have to be served by a constable now. The department can no longer serve their own orders due to a change by the Housing Authority. Dr. Alam asked L. Ramdin to provide a summary of the orders before the next Board meeting. C. Administrative Report Copy available at the BOH office  Copy available at the BOH office P. Kirby motioned to accept reports. 2nd J. Greene All in favor. Motion Passed D. City Council Liaison Not present Updates 5. Protocols for evaluating The Health *Dr. Alam met with the office of the City Agent - Continuation Solicitor, Human Resources, and the Mayor to obtain input for the evaluation form and process which the Board has been discussing. *360* evaluation discussion –Due to the small size of the department anonymity would not be an option. This can be re-assessed in the future. *Dr. Alam discussed the possibility of using Survey Monkey as a tool for the evaluation process. *Larry Ramdin expressed his concerns about having his review in a public meeting and would like to keep his review private if possible. Dr. Schiller Motioned to accept the evaluation form. P. Kirby 2nd Paul Kirby would like to further review the public records issue with the evaluation per OML. He will contact the City Solicitor on how to proceed with this. The topic of the evaluation process in a public forum and public records will be continued at the next meeting P Kirby motioned to discuss this topic at the next meeting. Dr. Schiller 2nd All in Favor. Motion Passed 6. Tobacco violation process to allow The Board discussed delegating authority to the Health Health Agent to enforce Agent to issue the tobacco suspension dates for 2nd suspensions for second violation offenses. L. Ramdin will meet with Victoria Caldwell, Assistant City Solicitor to update the language in the tobacco violation templates. Letters will be changed so there is a more precise explanation of the appeal process. J. Greene motioned per MGL Ch 111 that the Board delegate to the Health Agent the authority to set the dates of suspension for 2nd offenses, and that the Board revise the details of the language the next time the tobacco regulation is revised. Dr. Schiller 2nd All in favor. Motion passed. 7. New Business / Scheduling of future agenda Continuation of protocols for evaluating Health Agent. items Items that the Board could not anticipate 8. MEETING ADJOURNED: P. Kirby motioned to adjourn the meeting. J Greene 2nd  All in favor. Motion passed 9:20pm Respectfully submitted, Heather Lyons-Paul Clerk of the Board Next regularly scheduled meeting is March 8 , 2016 at 7pm At City Hall Annex, 120 Washington Street, Room 313 Salem.