Cemetery Commission

CITY OF SALEM, MASSACHUSETTS CEMETERY COMMISSION 98 WASHINGTON STREET - MAILING KIMBERLEY DRISCOLL ADDRESS SALEM, MASSACHUSETTS 01970 MAYOR TEL. (978)745-0195 FAX (978) 741-7041 RON HARRISON, CHAIRMAN GORDON WILKINS, CO-CHAIRMAN MARY ANNE SILVA, SECRETARY PATRIIA DONAHUE, ANTHONY O’DONNELL BOARD MEMBERS CEMETERY COMMISSION MINUTES Tuesday, June 5, 2018, 6:30 PM Call to Order : Meeting was called to order at 6:40 p.m. Role Call : Pat Donahue, Anthony O’Donnell, Gordon Wilkins, Ron Harrison, Mary Anne Silva. All members in attendance. Minutes of February 27, 2018 Meeting Anthony O’Donnell made a motion to accept the minutes of the February 27th meeting, Ron Harrison seconded. AIF. Election of Officers Mary Anne Silva nominated Ron Harrison as Chairperson. Pat Donahue made the motion to appoint Ron Harrison as Chair, seconded by Anthony O’Donnell. AIF. Pat Donahue nominated Gordon Wilkins as Co-Chairperson. Seconded by Anthony O’Donnell. AIF. Anthony O’Donnell nominated Mary Anne Silva as Secretary, seconded by Gordon Wilkins. AIF. Presentation by Erin Schaeffer , Staff Planner on the Zoning Board Erin gave an overview of what has been done in restoration at Charter Street Cemetery and what will be done as the project moves along. The online link for this project is: https://www.salem.com/’sites/salemma/files/uploads/salemcondassess2016.pdf . Project goals include a general restoration of the entire landscape, preserving this historic treasure and maintain public access. Pathways and 2 entrances will remain. All lighting will be up lighting. Greenlawn Cemetery Cleanup Status Shawn suggested doing another more aggressive sweep before the next meeting. Those who disagree can contact the Cemetery Commission. Dog Ordinance Signs in Broad Street Dog Ordinance Sign for Broad Street has been printed up. Shawn is putting a historic sign up for Friends of Broad Street’s event this weekend. When that is up Shawn will place the Dog Ordinance Sign on the fence. Know your rights under the Open Meeting Law M.G.L. c. 30A §18-25 and City Ordinance Sections 2-2028 through 2-2033.  CITY OF SALEM, MASSACHUSETTS CEMETERY COMMISSION 98 WASHINGTON STREET - MAILING KIMBERLEY DRISCOLL ADDRESS SALEM, MASSACHUSETTS 01970 MAYOR TEL. (978)745-0195 FAX (978) 741-7041 RON HARRISON, CHAIRMAN GORDON WILKINS, CO-CHAIRMAN MARY ANNE SILVA, SECRETARY PATRIIA DONAHUE, ANTHONY O’DONNELL BOARD MEMBERS Status of New Fountains for Fountain & Sargent Pond Shawn has been working with New England Civil Engineering on the water in the cemetery in general. The pipe that discharges into Fountain Pond has a sewer line tied into it. Somewhere on Appleton Street a sewer line is tied into a catch basin and has been camera’d. At Sargent St and Liberty Hill Av there are catch basins from the golf course which are discharging into Sargent Pond which include fertilizer used at the course. Again, this has been camera’d. The Conservation Committee has never approved fountains in the ponds. If we are going to continue with fountains we need to have approval from the Conversation Commission. Shawn is looking into using natural plants to control algea. He is going to forward a RFQ letter to the Commission. Shawn will leave the application from the Conservation Commission as well as the RFQ letter in Kelly’s office for Mary Anne to pick up, create a pdf file and send to all Commission members. No Fishing Ordinance Sign for Greenlawn Cemetery Shawn is working with LeBel to create 3 No Fishing Signs for Greenlawn. Shawn will email cost estimate for signs to me. Status of Searchable Program for the Public IT needs to contact Boston Scanning to upload the documents. Kelly will do regular updates. Security Cameras One camera is inside Greenlawn Cemetery and the City of Salem has 2 on Sargeant St. Broad Street has a definite need for them. Charter Street also may need them. Mary Anne will contact Erin Schaffer for her availability to attend an upcoming meeting to review the Charter Street Cemetery Plans. Tree Maps Tabled for now. Rich Stafford and Chris Burke can update it. Google “greenlawn cemetery tree map” to access. Review Cemetery Rules, Regulations and Policies to Update Tabled and will plan to have a meeting devoted to this in the future. Know your rights under the Open Meeting Law M.G.L. c. 30A §18-25 and City Ordinance Sections 2-2028 through 2-2033.  CITY OF SALEM, MASSACHUSETTS CEMETERY COMMISSION 98 WASHINGTON STREET - MAILING KIMBERLEY DRISCOLL ADDRESS SALEM, MASSACHUSETTS 01970 MAYOR TEL. (978)745-0195 FAX (978) 741-7041 RON HARRISON, CHAIRMAN GORDON WILKINS, CO-CHAIRMAN MARY ANNE SILVA, SECRETARY PATRIIA DONAHUE, ANTHONY O’DONNELL BOARD MEMBERS Letter of Support for CPA Funding Gordon will meet with Christine to discuss what is needed for the letter at a convenient time for both. Retention of Cemetery Physical Records. Shawn and Gordon went to the basement to look at the records. They triaged them. Gordon feels cleaning documents followed by the housing and storage of documents would be needed. Possibly have an archivist review records for retention and public access. NSCC and Essex Tech Seasonal Workers Greenlawn has a horticulturist and students from NSCC employed. Closed. New Contract for Burial Services Tom Watkins is responsible for posting the request. Posting is up for 2 weeks, Mary Anne will request a copy to have in our records. Anticipated Future Usage for Greenlawn Burials Information requested from Shawn (4/23/18 meeting)  Provide a lot inventory based on sales for the last 5-10 years  When was the Berk lot opened and surveyed  How many lots remain before another section needs to be opened.  Columbarium possible NEW BUSINESS Dickson Chapel Garden Damage Outside wall around garden. Shawn has it on his to do list to find someone who is able to do the work. Trust Fund Commission Their next meeting is June 14th at 5:30 pm held in the Mayor’s Office. Mary Anne will email to see who is able to attend and provide some questions. Know your rights under the Open Meeting Law M.G.L. c. 30A §18-25 and City Ordinance Sections 2-2028 through 2-2033.  CITY OF SALEM, MASSACHUSETTS CEMETERY COMMISSION 98 WASHINGTON STREET - MAILING KIMBERLEY DRISCOLL ADDRESS SALEM, MASSACHUSETTS 01970 MAYOR TEL. (978)745-0195 FAX (978) 741-7041 RON HARRISON, CHAIRMAN GORDON WILKINS, CO-CHAIRMAN MARY ANNE SILVA, SECRETARY PATRIIA DONAHUE, ANTHONY O’DONNELL BOARD MEMBERS Bench Donation Rose Mary O’Connor would like to donate a bench in memory of Jim Treadwell at Greenlawn. They have $2000.00 available. Shawn will contact Rose Mary to discuss. Mary Anne will send her contact information to Shawn. Green Burials Susan Pierga spoke to the Commission about the benefits of green burials. She volunteered to do research on green burials. Motion to adjourn by Pat Donahue, seconded by Gordon Wilkins. AIF. Adjourned at 8:22 PM. Next Scheduled Meeting: Monday, July 16 at 6:30 pm at SATV Conference Room Respectfully Submitted, Mary Anne Silva Know your rights under the Open Meeting Law M.G.L. c. 30A §18-25 and City Ordinance Sections 2-2028 through 2-2033.