Cemetery Commission

Name: Cemetery Commission — Salem, MA
Start: 2020-05-14
End: 2020-05-14
Location: Salem, MA

Regular Meeting

Salem, MA · May 14, 2020

Minutes

CITY OF SALEM MASSACHUSETTS CEMETERY COMMISSION 98 WASHINGTON STREET - MAILING ADDRESS BOARD MEMBERS: PATRICIA DONAHUE SALEM, MASSACHUSETTS 01970 BETH GERARD KIMBERLEY DRISCOLL TEL. (978)745-0195 ANTHONY O’DONNELL MAYOR FAX (978) 741-7041 CEMETERY COMMISSION MEETING MINUTES MAY 14, 2020 A meeting of the Cemetery Commission was held on May 14, 2020 at 5:30 p.m., via ZOOM, an online video conference call system. Present on call were: Acting Chair Beth Gerard, Members: Patricia Donahue and Anthony O’Donnell; Tree Warden Robert LeBlanc and Commission Clerk Joanne Roomey. 1. Vote for Release of Trust Funds for Cemetery Annual Expenses Patricia Donahue made a motion to request the release of a dollar amount from (10) of the cemetery trust funds, based on 3.5% against Interest Available in each, with a total amount of $102,990.81 for the cemetery annual expenses. Excluded from this total amount for the annual cemetery expenses was the Melden Family Trust because it was used on a prior motion by the Commission to fund the Cemetery Master Plan. Seconded by Mr. O’Donnell. A roll call vote was taken, and the motion carried unanimously. 2. Charter St. Cemetery Construction Project-Notice of Closure Mr. LeBlanc discussed the restoration project for Charter Street Cemetery according to the Preservation Act and will be working on the following: • Cemetery entrance pathway on Liberty Street changing the elevation of the steps to the entrance slightly • Reset some of the headstones • Steel picket fence on Charter Street will be refurbished • Lighting will be improved for security issues and will enhance the appearance Mr. LeBlanc anticipates starting by June 1, 2020 and the cemetery will be closed for approximately six months thereafter. Mr. LeBlanc will be working with Patty Kelleher from the Planning Department and will update the board on a monthly basis. Patricia Donahue made a motion to approve the closure of Charter Street Cemetery for the construction project starting June 1, 2020. Seconded by Mr. O’Donnell. A roll call vote was taken, and the motion carried unanimously. 3. Discussion on Covid-19 update and burial services at Greenlawn The Greenlawn office, garage bays and all trucks are being sanitized on a weekly basis to help reduce the spread of the COVID-19 virus. The City is working on protection shields to be placed in front of the cemetery department doors to keep all employees safe from direct contact from the public. To protect grieving families who have lost a loved one and, to protect the employees at Greenlawn Cemetery, the office remains closed to the public. The Funeral Directors shall oversee all social distancing while working with the families. 4. New Business: None 5. Next Meeting Date: TBD 6. Adjournment: Patricia Donahue made a motion to adjourn. Seconded by Mr. O’Donnell. The motion carried. The meeting adjourned at 6:17 p.m. Respectfully submitted, Joanne M. Roomey Commission Clerk Know your rights under the Open Meeting Law M.G.L. c. 30A §18-25 and City Ordinance Sections 2-2028 through 2-2033

Agenda

CITY OF SALEM BOARD MEMBERS: MASSACHUSETTS PATRICIA DONAHUE CEMETERY COMMISSION BETH GERARD 98 WASHINGTON STREET - MAILING ADDRESS ANTHONY O’DONNELL SALEM, MASSACHUSETTS 01970 KIMBERLEY DRISCOLL TEL. (978)745-0195 MAYOR FAX (978) 741-7041 CEMETERY COMMISSION MEETING NOTICE AND AGENDA THURSDAY, MAY 14, 2020 AT 5:30 P.M. VIA ZOOM NOTICE: Pursuant to Governor Baker’s March 12, 2020 Order Suspending Certain Provisions of the Open Meeting Law, G.L. c. 30A, §18, and the Governor’s March 15, 2020 Order imposing strict limitation on the number of people that may gather in one place, this meeting of the City of Salem Cemetery Commission will be conducted via remote participation to the greatest extent possible. Specific information and the general guidelines for remote participation by members of the public and/or parties with a right and/or requirement to attend this meeting can be found on the city’s website, at www.salem.com. For this meeting, members of the public who wish to watch, listen or provide comment during the meeting may do so in the following manner: • Please click the link below to join the webinar: https://us02web.zoom.us/j/89712364801?pwd=QkdOVzNSN1FZdVpMQWh5UEh0aHREdz09 Password: 739537 • Or iPhone one-tap: US: 8884754499,,89712364801# (Toll Free) or 8778535257,,89712364801# (Toll Free) • Or Telephone: Dial(for higher quality, dial a number based on your current location): US: 888 475 4499 (Toll Free) or 877 853 5257 (Toll Free) Webinar ID: 897 1236 4801 • International numbers available: https://us02web.zoom.us/u/koKVAKjAb • Or go to the website link www.zoom.us/join and enter meeting ID: 897 1236 4801 Password: 739537 Answers to Frequently Asked Questions about Zoom can be found here: https://www.salem.com/home/news/zoom-teleconferencing-tool No in-person attendance of members of the public will be permitted, but every effort will be made to ensure that the public can adequately access the proceedings in real time, via technological means. In the event that we are unable to do so, despite best efforts, we will post on the city’s website an audio or video recording, transcript, or other comprehensive record of proceedings as soon as possible after the meeting. AGENDA 1. Administrative Matters • Call to Order • Roll Call of Board Members • Meeting Date: TBD 2. Vote for Release of Trust Funds for Cemetery Annual Expenses. 3. Charter St. Cemetery Construction Project-Notice of Closure 4. Discussion on Covid-19 update and burial services at Greenlawn. 5. New Business 6. Adjournment Persons requiring auxiliary aids and services for effective communication such as sign language interpreter, an assistive listening device, or print material in digital format or a reasonable modification in programs, services, policies, or activities, may contact the City of Salem ADA Coordinator at 978-619-5678 or lcammarata@salem.com as soon as possible and no less than two (2) business days before the meeting, program, or event. Know your rights under the Open Meeting Law M.G.L. c. 30A §18-25 and City Ordinance Sections 2-2028

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