School Committee

Ms. Mary A. Manning Ms. Ana Nuncio Mr. James M. Fleming Mr. Manny Cruz Dr. Kristin Pangallo Ms. Amanda Campbell Mayor Kimberley Driscoll, Chair “Know Your Rights Under the Open Meeting Law, M.G.L. c.30A § 18-25 and City Ordinance Sections 2-2028 through 2-2033” March 19, 2020 (Date Posted) REGULAR SCHOOL COMMITTEE MEETING ON MARCH 23, 2020 Notice is hereby given that the Salem School Committee will hold a Regular School Committee meeting on Monday, March 23, 2020 at 7:00 p.m. This is an on-line meeting. INFO When: Mar 23, 2020 07:00 PM Eastern Time (US and Canada) Topic: School Committee Mar 23 7pm Please click the link below to join the webinar: https://zoom.us/j/373221252 Or iPhone one-tap : US: +13126266799,,373221252# or +16465588656,,373221252# Or Telephone: Dial(for higher quality, dial a number based on your current location): US: +1 877 853 5257 (Toll Free) or 888 475 4499 (Toll Free) Webinar ID: 373 221 252 International numbers available: https://zoom.us/u/ac14yhC7WU Participating in Public Comment at the Meeting Should any member of the Salem community wish to submit public comment to this meeting, please click on the below link to submit your comment electronically: https://forms.gle/96U89Z3V2aTmr7DcA A staff member will be compiling all comments which will be shared with members prior to the end of the public meeting. Comments will also be summarized in the meeting minutes. Please contact Jill Conrad at jconrad@salemk12.org with any questions or to report any technical difficulties you experience. Ms. Mary A. Manning Ms. Ana Nuncio Mr. James M. Fleming Mr. Manny Cruz Dr. Kristin Pangallo Ms. Amanda Campbell Mayor Kimberley Driscoll, Chair I. Call of Meeting to Order II. Consent Agenda a. Minutes of the Regular School Committee meeting held March 2, 2020 b. Approval of Warrants: 3/5/2020 in the amount of $115,029.61, 3/12/2020 in the amount of $489,791.06, 3/19/2020 in the amount of $177,253.33 c. Deliberate and Vote to accept a donation from Arnold and Anne Wood in the amount of $3,000.00 for Library Books at the Horace Mann School III. Approval of the Agenda IV. Student School Committee Representative Report – Jillian Flynn V. Superintendent’s Report – Kathleen Smith a. Continuity of Operations and Learning Update VI. Action Items: Old Business VII. Action Items: New Business a. Deliberate and Vote on the Student Opportunity Act Plan b. Deliberation and vote on the Salem Public School’s submission of an SOI application to the MSBA’s core program for the renovation of Salem High School VIII. Finance Report a. Budget Transfers IX. Policy Subcommittee a. Deliberation and vote on the third reading of the recommendation of the Policy Subcommittee on the revision to the following policy: 3504 Emergency Evacuation Drills 5220 Faculty Advisors b. Deliberation and vote on the second reading of the recommendation of the Policy Subcommittee on the revision to the following policy: 5205 Honor Roll and/or Recognition Programs 5212 Evaluation of Instructional Programs 5216 Student Awards and Scholarships 5219 Teaching About Alcohol, Drugs, Tobacco, and Vaping Ms. Mary A. Manning Ms. Ana Nuncio Mr. James M. Fleming Mr. Manny Cruz Dr. Kristin Pangallo Ms. Amanda Campbell Mayor Kimberley Driscoll, Chair XI. Subcommittee Reports XII. School Committee Concerns and Resolution XIV. Adjournment Respectfully submitted by, Jennifer A. Gariepy Executive Assistant to the School Committee & the Superintendent “Persons requiring auxiliary aids and services for effective communication such as sign language interpreter, an assistive listening device, or print material in digital format or a reasonable motidfication in programs, services, policies, or activities, may contact the City of Salem ADA Coordinator at (978) 619-5630 as soon as possible and not less than 2 business days before the meeting, program, or event.”  Salem School Committee Meeting Minutes March 2, 2020 Members in Attendance: Mayor Kimberley Driscoll, Ms. Mary Manning, Mr. James Fleming, Ms. Amanda Campbell, Mr. Manny Cruz, Dr. Kristin Pangallo, Ms. Ana Nuncio, Miss Jillian Flynn, Member Absent: None Others in Attendance: Superintendent Kathleen Smith, Ms. Kate Carbone, Dr. Jillian Conrad, Ms. Alicia Palmer, Ms. Deborah Connerty Call to Order Mayor Driscoll called the meeting to order at 7:04 p.m. Consent Agenda Mr. Fleming motioned to approve the consent agenda and Ms. Manning seconded. Motion carried. Agenda Mr. Fleming motioned to approve the Agenda and Ms. Manning seconded. Motion carried. Public Comment: Ann Berman, President of the Teachers’ Union informed the Committee of a fundraiser at Flatbreads Pizza from 5:00 – 9:00p.m. on Tuesday, March 10. The proceeds will go towards student scholarships. She informed the Committee of the upcoming production of Once on this Island. The production will be on March 19, and 20 at 7:00 p.m. and March 21, at 2:00 p.m. Nichole Eichel-Belair of 13 Allen St, Salem spoke to the Committee about the lack of funding for the CTE program. She gave them detailed issues about a grant the district received for the Medical Assisting program and the Building and Property Maintenance program. The grant funded virtual welding equipment. However, due to the lack of necessary computer equipment the product remains mostly in boxes. Ms. Eichel-Belair identified several funding discrepancies. The Committee took her information very seriously and requested a copy of her notes so they could look into this further. Student School Committee Representative Report – Jillian Flynn Ms. Flynn informed the Committee the Student Advisory Council met on February 26, 2020. The SAC is having some trouble with members attending the meetings. The reason is this is a relatively new group. Therefore, they have planned a meeting for March 6, 2020 to discuss and inform members of their roles. Additionally, the Student Council is having some difficulty with getting the students to participate in the 30, 60, 90- day review of the bathrooms. She 1 informed the Committee of the upcoming school dance at the high school on March 20th. The Junior class is holding a T-shirt decorating contest. The rehearsal for the Senior play is Tuesday. Salem prep is involved with a program called Year-up. They help students with funding college and assist kids with job training while in college. Superintendent Report Superintendent Smith announced Elizabeth Rogers as the new Principal at the Bentley Academy Innovation School starting July 1, 2020. She is the Assistant Principal at the Saltonstall School, she was a teacher, a science coach, and was part of the dual language program, and we are very excited to have her talent. Superintendent Smith informed the Committee of a $60,000 grant for the High School Early College Program. This is part of the high school redesign. She also informed the Committee of another grant in the amount of $218,000 for the CTE program for the Culinary Program and to assist with medical equipment. The grant was written by the Director, Kim McFarland. Finally, the Superintendent updated the Committee on the Corona Virus. She informed them we sent out reading material to the staff and parents. We are working to make sure everything is clean. She informed them we have had a difficult flu season for both students and staff. She told them we are doing everything we can to keep classes staffed and keep the buildings cleaned. At this time, the Superintendent invited up the Principal and school staff from Witchcraft Heights school for a presentation. Leanne Smith, Principal of the Witchcraft Heights School started the presentation. Ms. Smith informed the Committee the school has 544 students and 103 teachers. They have two sub separate classes, an Autism Program, and a Lifeskills Program. The school also offers STEM, Civics, and content enrichment. The principal thanked her staff for their work at the school. Faculty members presented different aspects of their curriculum. Some of this included, their school pledge, MAGIC, Model Curiosity, Act Safely, Give and Receive Respect, Include Everyone, and Continue to Persevere. They discussed their use of data and their speed data meetings. They discussed their use of Este Math and their ESL programs. They also discussed their fellows and how much they do for the school. Mayor Driscoll asked the Committee if they had any questions. Dr. Pangallo asked how to share what is working at their school with other schools. Ms. Smith informed the Committee they do share through the Job-Alike meetings. The Mayor thanked the principal and their staff for their presentation. Human Capital Report At this time, Alicia Palmer presented her Human Capital Report. She informed the Committee she presents this material three times a year. The information she provided included the Personnel Data Report which is data from October 1 through January 31. She also gave the committee a report on current unfilled positions. Ms. Campbell inquired about exit interviews. Ms. Palmer confirmed we do have exit interviews and will present the information at the end of the year as opposed to quarterly. Ms. Manning asked about hiring any additional custodians 2 and Ms. Palmer will check in with Mr. Monks on this. Dr. Pangallo inquired about the amount of exits at the Collins Middle School and the High School. Are these abnormally high or is this typical? Ms. Palmer will review the numbers from last year and update the committee. Ms. Carbone updated the committee on programs we have in place for new teachers and would like to present this to the Committee at the next meeting. Clarification on Implementation on Carlton Kindergarten Assignments Dr. Conrad reviewed the Kindergarten assignments with the Committee. She worked with Bethann Jellison, Principal and discussed what changes would be done. They have discussed this internally and will develop one list for winter and spring students ranked by proximity and they must be eligible by age. There was a brief discussion and Ms. Campbell thanked them for all the work they did on this issue. Student Supports The Superintendent discussed a student handbook. She would like to see modernization of this. She would like to have the handbook include information on cell phone use and proper dress code. The Mayor asked what some of the Superintendent’s concerns were. The Superintendent informed the Committee the students are using cell phones in class and students pulling their hoods of their sweatshirts over their eyes makes it difficult to educate. Ms. Flynn added the students are looking into these issues as well. She agrees with having hard copies of the student handbook available. Dr. Pangallo inquired if this may be a topic for the Equity and Engagement Committee. The Committee discussed the E-cigarette program that Salem was recognized for by the press. The Mayor informed the public the students receive a gift card for turning in their vaping materials and agree to four counseling sessions. Mr. Fleming wasn’t aware of the counseling and will inform his constituents. Action Items: Old Business Mr. Fleming updated the Committee on the decision of the Building and Grounds Committee as it pertained to the Democratic City Committee fee and custodial waiver. The Committee did agree to waive both fees, but he has been informed by the Mayor that she will cover the custodial expenses, so no action is needed. Action Items: New Business Mr. Fleming motioned to approve the 2020-2021 Annual School Calendar for Salem High School and Ms. Nuncio seconded. Motion carried. Mr. Fleming motioned to approve the 2020-2021 New Liberty Innovation School Calendar and Ms. Nuncio seconded. Motion carried Ms. Nuncio motioned to approve the third reading of policy number 5102.04 Student in Foster Care and Mr. Cruz seconded. Motion carried. Mr. Cruz motioned to approve the second reading of policy numbers; 3 3504 Emergency Evacuation Drills 5220 Faculty Advisors Ms. Manning seconded, Motion Carried. Ms. Manning motioned to approve the first reading of the following policies; 5205 Honor Roll and/or Recognition Programs 5212 Evaluation of Instruction Programs 5216 Student awards and Scholarships 5219 Teaching about alcohol, Drugs, Tobacco, and Vaping Mr. Fleming seconded. There was a brief discussion indicating the addition of the word vaping. Mr. Cruz explained the changes to the Honor Roll or Recognition Programs policy. This included changes to the title and including all the high schools where before it was only one high school. Motion carried. Subcommittee Reports Mr. Fleming informed the Committee the Building and Grounds Subcommittee met and the MSBA Application work will continue and be ready for the March 23, 2020 School Committee meeting. School Committee Concerns and Resolutions Ms. Manning expanded on the hiring practices. She would like to review the expectations and the practices involved in the hiring practice. She informed Ms. Carbone if she needs more time to present then that is fine with her. Ms. Manning also reminded the public the Finance Subcommittee meetings are about to begin and she encouraged people to attend. Additionally, she invited Ms. Eichet-Belair to attend to discuss and identify some of the issues she brought before the Committee tonight. Mr. Fleming requested the Superintendent to look into why we can’t get the computer needed to accommodate the new welding supplies. He asked if she could report back to them within the month and several other committee members agreed with him. Mayor Driscoll stated there seemed to be serval issues and it would be beneficial for the Superintendent to look into this and possibly supply the Committee with a more formal report. Mayor Driscoll would like the Committee to explore the need for affordable housing. Possibly looking at the high school for the purpose of discussion. The Committee agreed to schedule a Committee of the Whole meeting to discuss. Public Comment: None 4 Adjournment Mr. Fleming motioned to go into executive session for the purpose of negotiations and not to return to open session. The Committee voted by roll call: Roll Call Vote: Mr. Cruz: Yes Dr. Pangallo: Yes Ms. Manning: Yes Mayor Driscoll: Yes Mr. Fleming: Yes Ms. Campbell: Yes Ms. Nuncio: Yes The moved into Executive Session at 8:43 p.m. not to return to open session. Respectfully submitted, Jennifer A. Gariepy Executive Assistant to the School Committee & the Superintendent 5  REQUIRED FORM OF VOTE TO SUBMIT A STATEMENT OF INTEREST REQUIRED VOTES If the SOI is being submitted by a City or Town, a vote in the following form is required from both the City Council/Board of Aldermen OR the Board of Selectmen/equivalent governing body AND the School Committee. If the SOI is being submitted by a regional school district, a vote in the following form is required from the Regional School Committee only. *Current votes for each SOI submission are required. FORM OF VOTE Please use the text below to prepare your City’s, Town’s or District’s required vote(s). Resolved: Having convened in an open meeting on March 23, 2020, prior to the SOI submission closing date, the School Committee of Salem, Massachusetts, in accordance with its charter, by-laws, and ordinances, has voted to authorize the Superintendent to submit to the Massachusetts School Building Authority the Statement of Interest Form dated no later than May 6, 2020 for the Salem High School located at 77 Willson Street, Salem, MA 01970 which describes and explains the following deficiencies and the priority category(s) for which an application may be submitted to the Massachusetts School Building Authority in the future: • Replacement or renovation of a building which is structurally unsound or otherwise in a condition seriously jeopardizing the health and safety of school children, where no alternative exists. • Replacement of or addition to obsolete buildings in order to provide for a full range of programs consistent with state and approved local requirements. • Replacement, renovation or modernization of school facility systems, such as roofs, windows, boilers, heating and ventilation systems, to increase energy conservation and decrease energy related costs in a school facility. And hereby further specifically acknowledges that by submitting this Statement of Interest Form, the Massachusetts School Building Authority in no way guarantees the acceptance or the approval of an application, the awarding of a grant or any other funding commitment from the Massachusetts School Building Authority or commits Salem, MA to filing an application for funding with the Massachusetts School Building Authority. DOCUMENTATION OF VOTE Documentation of each vote must be submitted in hard copy to the MSBA as follows: 1) For the vote of the City Council/Board of Aldermen or Board of Selectmen/equivalent governing body, a copy of the text of the vote must be submitted with a certification of the City/Town Clerk that the vote was duly recorded and the date of the vote must be provided. 2) For the vote of the School Committee, Minutes of the School Committee meeting at which the vote was taken must be submitted with the original signature of the Committee Chairperson.  Salem Public Schools Student Opportunity Plan - Short Form Draft #5 (Last Updated 3/19/20, 8:30 am) Commitment 1: Focusing on Student Subgroups Salem Public Schools has focused its Student Opportunity Plan on the ongoing work to “reimagine the high school experience” for our students born out of the district’s 2017 strategic plan. Since then, the district has pursued three related goals: 1) redesign instruction to embrace student-centered learning that better prepares students for college and career in the 21st century; 2) expand student voice and leadership both in and out of school; and 3) create a college and career going culture. This work is the district’s top priority as it’s been widely acknowledged that our high school currently serves some students well, but leaves far too many behind. Salem has three high schools. Two are smaller, specialized high schools (one alternative innovation school serving approximately 50 students and one therapeutic day program serving approximately 20 students). Salem High School has 886 students this year (dropping from an enrollment of almost 950 five years ago) and serves the vast majority of students in our city. In addition to the enrollment decline, the student population at Salem High School has become increasingly diverse and economically disadvantaged over the course of the last five years (from 46% to 40% White and from 41% to 47.4% economically disadvantaged). Although some academic progress was made in the past year (moving up from the 9th to the 14th accountability percentile and showing “substantial progress toward targets” earning 58% in 2019 (up from 44% in 2018), largely driven by improved performance among the school’s lowest performing students, much more work is still needed, especially in terms of the EL, SWD, and economically disadvantaged student populations at the school. Achievement gaps persist in each of these areas, across all subjects (In ELA ED students perform 15 points below the schoolwide average, EL and SWD students both score 37 points below. Gaps for Math and science are similar). Indeed, it is increasingly clear that the traditional structures supporting quality education at Salem High School, while they may continue to benefit some, no longer serve the changing needs of the current student population. This must change if Salem High School is going to serve all students in the future. Commitment 2: Using Evidence-Based Programs to Close Gaps Over the last three years, Salem Public Schools has taken several steps to redesign its high school. Several initiatives that began in response to the SPS Strategic Plan are taking root at the school, including: ● Redesign of the school’s guidance department to a more modernized “College and Career Center” with several facilities upgrades ● Introduction of standards-based instruction and grading practices which is helping teachers to prioritize content standards and identify measures of proficiency 1  ● Launch and expansion of project-based learning across multiple disciplines ● Creation of internship opportunities for more than 75 students ● Creation of new, cooperative learning experiences within the school’s Career Technical Education program ● Launch of the Early College program involving 50 students through partnerships with Salem State University and LEAP for Education with courses aligned to health care and technology careers ● Integration of technology through a 1:1 chromebook digital learning program ● Introduction of a co-teaching model for EL newcomer students ● Implementation of targeted interventions and Saturday supports to help prepare struggling students for MCAS assessments ● Rollout of a school-wide professional development (in partnership with TNTP) focused on helping teachers form better relationships with students and to be trauma-informed Last year, a thoughtful, comprehensive school improvement plan was collaboratively developed that provides a solid framework for continuing the redesign work. This plan outlines four “Redesign Practices” around which all work within the high school is now focused. These include: Redesign Practice #1: Leadership, shared responsibility, and professional collaboration Redesign Practice #2: Intentional practices for improving instruction Redesign Practice #3: Student-Specific Supports and Instruction to All Students Redesign Practice #4: School Culture and Climate This work continues in earnest, each year, even as the school has experienced leadership turnover. While the high school saw improvement in the last year, more progress is needed to ensure that all students have the same opportunities for success. Our goal is to ensure that all Salem students graduate ready for success in college, work, and life. Ensuring access, opportunity, and engagement for Salem students who consistently lack access to the most beneficial opportunities and who consistently perform below their peers is the core driver for the high school’s improvement plan and as such, nearly all of its strategies align to the evidence based programs outlined in the Student Opportunities Act (SOA). Although the additional aide that Salem will receive through SOA ($135,000) does not keep pace with the district’s increased fixed costs ($2.1m), and therefore does not really translate into “new, additional resources” for the district, Salem has identified the priority areas around which our SOA plan will focus. To that end, Salem intends to continue and deepen our ongoing work in several areas identified as “evidence based programs” by DESE, all of which are outlined in the Appendix. Out of this full body of work, Salem has identified the following three initiatives for its Student Opportunities Plan. Each of these initiatives will be implemented at Salem High School: 1. Launch ​its implementation of the BARR+ Model (Building Assets, Reducing Risks) program​. BARR is a strengths-based model that provides schools with a comprehensive approach to meeting the academic, social, and emotional needs of all students. Schools within the BARR 2  Network harness the power of relationships and data to become more equitable, ensure that no student is invisible, and remove both academic and non-academic barriers to learning. BARR has been proven to create statistically significant impacts in 19 areas of academic performance outcomes for students, teachers, and schools, including especially powerful results narrowing opportunity gaps for students of color and students from low-income families. Salem has successfully implemented a similar program, known as City Connects, district-wide in its K-8 schools. The BARR+ program and support through SOA will allow Salem to prioritize implementation at the high school grades, expanding the kind of supports to meet the social and emotional needs of all of our students and especially those who face multiple challenges such as our EL, SWD, and low-income populations. More information about the details of implementation for Years 1 through Year 3 can be found in Appendix B. FY21 budget item Amount Foundation Category Year 1 implementation cost for the BARR+ program $53,000 ?? Need more info on what this covers?? .5 FTE BARR Coordinator $xx,xxx Evidence-based program identified by DESE Evidence-Based Program #14: Community partnerships for in-school enrichment and wraparound services SOA Program categories SOA Program Category C: Social services to support students’ social-emotional and physical health​. 2. Continue implementation and refinement of the​ ​Charlotte Forten Early College Program​. During the third year of Salem High School’s implementation of its Early College program, Salem High School plans to deepen its work to continue targeting and recruiting students who are traditionally underserved in higher education. Specifically, the school plans to expand the capacity of the program to 100 students and begin to integrate programming in the 9th and 10th grades to increase awareness about the Early College program and its opportunities for students. This will help improve our ability to target traditionally underserved students. Beginning recruitment efforts earlier in the year as well as in 9th and 10th grades will help build the expectation of participation in the Early College track among a broader spectrum of students. Further, ensuring that career alignment information is shared more widely to show how a college education will enhance their ability to be successful in their chosen career. Finally, ensuring that all SHS staff have an increased awareness of the opportunity and are able to counsel students appropriately. In addition, providing the support of a writing tutor will help remove one of the identified barriers to participation. Salem was just notified of its award of $60,000 for the Early College program. While many of the costs associated with the program will be covered through this grant, resources through SOA will help ensure we are able to offer the 3  level of transportation that will be needed to ensure it is not a barrier to participation, especially for our EL, SWD, and low-income populations. FY21 budget item Amount Foundation Category All of the things in the Early College grant $60,000 Funded through grant Student transportation $10,000 Evidence-based program identified by DESE Evidence-Based Program #3: Expansion of Early College programs focused primarily on students under-represented in higher education SOA Program categories SOA Program Category I: Developing additional pathways to strengthen college and career readiness. 3. Maintain and continue a co-teaching model for EL newcomers​.​ Beginning in 2019-20, the district launched a co-teaching model for its beginner EL students (students who are at a WIDA Level 1.0 to 2.9). There are a total of 24 beginner ELs currently enrolled who benefit from this model. This has helped provide additional linguistic scaffolds to these students which helps prevent failure and dropout and boosts academic achievement among the students. SHS plans to maintain its current level of co-teaching (with one co-teacher at the high school) and hopes to add more in the future. FY21 budget item Amount Foundation Category 1 FTE (Co-Teacher) for EL Newcomers $70,000 Funded through grant Evidence-based program identified by DESE Evidenced-Based Program #7: Inclusion/co-teaching for students with disabilities and English learners SOA Program categories SOA Program Category D: Hiring school personnel that best support improved performance. FROM GUIDANCE DOCUMENT For each item included, include the following type of budget summary 4  ● For each program selected, districts must note the the funding budgeted for this program in the upcoming fiscal year and the associated foundation budget categories. These funds could be across Ch 70 or other local, state, federal, or grant-based funding sources Commitment 3: Monitoring Success with Outcome Metrics and Targets Salem Public Schools will continue to rely on the state accountability measures to monitor its success with the above programs along with measures that have been spelled out in the SHS turnaround plan. DESE Outcome Metrics Custom District Metrics ELA, Math, and Science Achievement for ELs, School Climate survey responses from students SWDs, and Economically Disadvantaged students Participation in Early College program among ELs, ELA, Math, and Science Growth for ELs, SWDs, SWDs, and ED students and Economically Disadvantaged Students Attendance among EL newcomer students High School Completion for ELs, SWDs, and ED students Attendance rate (reduction of chronic attendance) Conduct (reduced disciplinary incidents) Commitment 4: Engaging All Families Salem Public Schools recognizes that family engagement is an essential element to our eventual success, especially in terms of engaging those families who have been traditionally more challenging to reach. Our family engagement plan includes the continuation of engagement strategies underway this year along with those proposed in our school improvement plan. These include: ● Continuation of work teams focused on different aspects of the high school redesign efforts that involve staff, parents/guardians, students, and members of the community ● Continuation of the “High School Redesign Monitoring” team consisting of 18-24 students, parents, and community stakeholders who are monitoring the implementation of the school’s improvement plan ● Continuation of the bi-annual convenings (one in the fall and one in the spring) focused on engaging the broader community in the conversation of high school redesign ● Continuation of monthly open forums that engage parents and community members in topics of interest related to the high school redesign work ● Continuation of plans to launch the Panorama Parent School Culture Survey 5 With nearly three years of high school redesign now underway, the staff at Salem High School and the district have begun to identify additional outreach strategies to engage members of the community who may be more difficult to reach. One strategy that has been successful is to hold some of the above-mentioned forums in different locations throughout the community. Salem High School and district staff will identify at least three or four such opportunities throughout the year and work to ensure that these forums and conversations take place in Spanish to better serve the district’s Spanish speaking population. Offering child care at these meetings is another way that we have seen increased turnout. Other strategies include: advertising the forums in churches, grocery stores, and other community-based locations, featuring a “headlining” speaker or other presentation of interest along with the conversation about high school redesign, piggy-backing the conversation on other community events, offering live translation services. Finally, as Salem High School continues this work, the school plans to engage more teachers and staff members in making more frequent, direct contact with all families, either over the phone, or in person. As they do so, efforts will be made to engage these family members in key conversations about the redesign strategies as well as their student’s individual progress. Increased parent engagement in these opportunities will be measured by tracking participation at each event and comparing the numbers of those engaged with those who have participated in the last two years. Certifications ✔ By checking here, I certify that our district has engaged stakeholders in accordance with the SOA. Please summarize your stakeholder engagement process, including specific groups that were engaged: While we still have a long way to go, the development of the strategic planning priority to redesign the high school as well as the high school turnaround plan involved a high level of engagement and collaboration over the past few years. Over 400 people from across the district participated in a series of forums and meetings leading to the strategic plan. In 2018-19 a series of more focused meetings involving multiple stakeholders within the high school leading to the school’s current improvement plan. Parent surveys focused on their views with regard to the hiring of a school leader affirm the content and focus of the school’s plan. A recent parent and community survey focused on the type of leadership needed for the future (as Salem High School currently has an Interim Principal and is currently in the process of hiring a permanent one) reinforced the strategies described in this plan. ​As Salem became clearer on the district’s intended focus for the Student Opportunities Act, the district engaged had planned two community forums to seek feedback from the broader community on the evenings of Monday, March 16th (scheduled at the high school) and Tuesday March 17th (scheduled in the community), however, those convenings were canceled as a result of the coronavirus-related school closure. In lieu of this in-person forum, the district instead shared a draft copy of the plan with the following groups and invited participants to share their feedback online. The following groups received a draft copy of the district’s SOA plan: 6  ● Salem High School Staff ● Salem High School parent community, including the PTO ● Salem High School students ● SEPAC ● The Salem Latino Coalition ● Other??? In addition, the district’s SOA plan was discussed at the following School Committee Meetings: February 24, March 3, and March 23. On March 23, the School Committee formally voted to adopt this SOA plan. ✔ By checking here, I certify that our district’s school committee voted on our Student Opportunity Plan ● Date of vote: 3/23/20 ● Outcome: vote was affirmative 7 APPENDIX A: SHS HS Redesign Initiatives Aligned to SOA Table 1: SHS Priorities for 2020-21 DESE Evidence Based Program SHS Priority Item Alignment SOA Program Categories J - Any other program Increase safety and security determined to be infrastructure (Redesign Practice 17. Facilities improvements to create evidence-based by the #1) healthy and safe school environments commissioner 5. Expanding access to CTE and I - Developing additional Increase funding for project lead innovation pathways reflecting local pathways to strengthen the way labor market priorities college and career readiness Address infrastructure needs in 5. Expanding access to CTE and I - Developing additional CTE Pathway, Black Cat Cafe and innovation pathways reflecting local pathways to strengthen Medical Assistant Lab labor market priorities college and career readiness 3. Early College programs focused I - Developing additional Create stipended Early College primarily on students pathways to strengthen Facilitator Position under-represented in higher education college and career readiness C - Social services to Provide funding for Barr+ 14. Community partnerships for support students' implementation, including Barr in-school enrichment and wraparound social-emotional and coordinator services physical health 5. Expanding access to CTE and I - Developing additional Provide transportation for students innovation pathways reflecting local pathways to strengthen to internships labor market priorities college and career readiness 3. Early College programs focused I - Developing additional Provide transportation for students primarily on students pathways to strengthen to Early College Program under-represented in higher education college and career readiness I - Developing additional Increase Gateway to College 9. Dropout prevention and recovery pathways to strengthen funding programs college and career readiness 5. Expanding access to CTE and I - Developing additional Cooperative Education (goal to innovation pathways reflecting local pathways to strengthen grow the # of placements) labor market priorities college and career readiness D - Hiring school personnel 7. Inclusion/co-teaching for students that best support improved Co-teaching for EL Newcomers with disabilities and English learners student performance Appendix B: Barr+ Program Implementation Y1-Y3 8 9 FISCAL MANAGEMENT & NON-INSTRUCTIONAL OPERATIONS 3000 BUILDINGS AND GROUNDS 3500 EMERGENCY EVACUATION DRILLS 3504 The superintendent shall insure that the staff and students in each school are trained to evacuate the premises and safely in case of emergency. A minimum of four fire drills and two emergency preparedness drills will be held each year and students new to a school will be advised of fire evacuation procedures within three days after entering school. All schools shall confirm to the following regulations when holding fire/evacuation drills: The principal (or person in charge) of each building shall formulate a plan for the protection and evacuation of all persons in the event of fire, and shall include alternate means of egress for all persons involved. The plan will be presented to and approved by the superintendent and his/her designee; The principal (or person in charge) of each school shall see that each classroom teacher or supervisor shall receive proper instructions on the fire drill procedure specified for the room or area in which that person carries out his/her duties before he/she assumes such duties. Such instruction shall be conspicuously posted at each room egress; Every student in all schools shall be advised of the fire evacuation drill procedure and shall take part in a fire drill within three days after entering such school. Legal References: 527 CMR 1.00, s. 20.2.4.2.1.4 Reviewed by Policy Subcommittee on 2/6/20 First Reading 2/24/20 Second Reading 3/2/20 Third Reading 3/23/20 Deleted: ¶ STUDENTS AND INSTRUCTION 5000 INSTRUCTIONAL PROGRAM 5200 FACULTY ADVISORS 5220 All student activity groups, such as associations, classes, clubs and teams shall exist only Deleted: function when they are under the jurisdiction of a faculty advisor or coach and approved by the Deleted: , administration. Deleted: Reviewed by Policy Subcommittee: Reviewed by Policy Subcommittee on 2/6/20 November 2015 First Reading on 2/24/20 Formatted: Indent: Left: 0" Second Reading on 3/2/20 Formatted: Font: Not Bold Third Reading on 3/23/20 Formatted: Font: Not Bold Deleted: ¶ STUDENTS AND INSTRUCTION 5000 INSTRUCTIONAL PROGRAM 5200 HONOR ROLL AND/OR RECOGNITION PROGRAMS 5205 A scholastic honor roll will be prepared and published at the end of each marking period for Salem High School. The purpose of this honor roll is to recognize outstanding Deleted: the middle and h achievement. Deleted: s Deleted: s At the middle school and other high schools in the district, a student recognition program shall be determined by the principal in consultation with staff. The Superintendent or designee shall review each school’s approach to the honor roll or recognition program at least every other year to ensure consistency, quality, and alignment with the district’s academic goals. For pertinent information or criteria for earning recognition, refer to the appropriate student handbook. Deleted: ¶ ¶ ¶ Formatted: Indent: Left: 0" Reviewed and Referred by the Policy Subcommittee February 27, 2020 Formatted: Font: Not Bold First Reading 3/2/20 Deleted: ewed Second Reading 3/23/20 Formatted: Font: Not Bold Formatted: Font: Not Bold STUDENTS AND INSTRUCTION 5000 INSTRUCTIONAL PROGRAM 5200 EVALUATION OF INSTRUCTIONAL PROGRAMS 5212 The School Committee considers comprehensive and objective evaluation of the effectiveness of the curriculum to be of primary importance. The Superintendent will Deleted: s translate the stated instructional goals, as they appear in the curriculum documents, into objectives in order to: Determine educational needs and provide information for planning; Indicate instructional strengths and weaknesses; Determine the suitability of programs in terms of community requirements; Show the relationship between achievement and the stated goals of the Salem Public Schools; Provide data for public information. Elements of this evaluation shall include testing required by the Massachusetts Department of Education. The School Committee supports the use of standards-based assessments as one method for assessing content standards. These tests will be used to Deleted: dized tests help improve instruction and student outcomes. When appropriate, data will be compared Deleted: its goals relative to the acquisition of the to state results and to other comparable districts. minimum standards of achievement by students of the school department. These tests will be used to help An evaluation of the curriculum and its effectiveness will be made periodically and Deleted: establish local achievement norms and longitudinal assessments. When appropriate, data will be reported to the committee by the Superintendent and or his/her designee. Deleted: The data retrieved will be compared to state and national results in order to aid in improving instructional practice and achievement levels.¶ Legal References: MGL 71A:7; 71B:7; Deleted: s 603 CMR 30.00 Deleted: B Reviewed and referred by the Policy Subcommittee on 2/27/20 Forma-ed: Right: 0.03" First Reading 3/2/20 Second Reading 3/23/20 Forma-ed: Indent: Le1: 0", Line spacing: single Deleted: Approved: 1/ 9/06¶ Forma-ed: Indent: Le1: 0" Deleted: Reviewed: October 2015 STUDENTS AND INSTRUCTION 5000 INSTRUCTIONAL PROGRAM 5200 STUDENT AWARDS AND SCHOLARSHIPS 5216 Contests and activities which are sponsored by outside agencies and which involve participation by pupils or granting of awards or prizes to pupils shall not be announced or permitted in the schools unless approved by the superintendent. Such activities must be judged to have educational value for the participants before permission may be granted. Reviewed and referred by the Policy Subcommittee on 2/27/20 Formatted: Font: Not Bold Deleted: Reviewed: October 2015¶ First reading: 3/2/20 Second reading: 3/23/20 Formatted: Font: Not Bold  STUDENTS AND INSTRUCTION 5000 INSTRUCTIONAL PROGRAM 5200 TEACHING ABOUT ALCOHOL, DRUGS, TOBACCO, AND VAPING 5219 Deleted: ALCOHOL, AND The Salem School Committee recognizes its responsibility to educate its students about drug abuse, including the illegal and inappropriate use of alcohol, drugs, tobacco, and vaping and to formulate policies that will assist school administrators and teachers with problems arising from the misuse of these substances. Deleted: drugs In accordance with state and federal law, the District shall provide age-appropriate, developmentally appropriate, evidence-based alcohol, drug, tobacco, and vaping prevention Deleted: education programs in grades K-12. Deleted: drug Deleted: ¶ The alcohol, drug, tobacco, and vaping prevention program shall address the legal, social, and health consequences of alcohol, drug, tobacco, and vaping use, with emphasis on nonuse Deleted: drug by school-age children. The program also shall include information about effective Deleted: drug techniques and skill development for delaying and abstaining from using, as well as skills for addressing peer pressure to use alcohol, drugs, tobacco, or vaping products. Deleted: drugs The objectives of this program, as stated below, are rooted in the Committee’s belief that Forma-ed: Le$ prevention requires education, and that the most important aspect of the policies and guidelines of the District should be the education of children and youth on healthy decision- making: • To prevent, delay, and/or reduce alcohol, drug, tobacco, and vaping use among children Deleted: drug and youth. • To increase students’ understanding of the legal, social, and health consequences Forma-ed: Line spacing: Exactly 14.6 pt, Bulleted + Level: 1 of alcohol, drug, tobacco, and vaping use. + Aligned at: 0.32" + Indent at: 0.57", Tab stops: 0.57", Le$ Deleted: ¶ • To teach students self-management skills, social skills, negotiation skills, and refusal Deleted: drug skills that will help them to make healthy decisions and avoid alcohol, drug, tobacco, Deleted: and vaping use. Deleted: drug The curriculum, instructional materials, and outcomes used in this program shall be Forma-ed: Le$ recommended by the Superintendent and approved by the School Committee. Deleted: This policy shall be posted on the district’s website and notice shall be provided to all students Forma-ed: Le$ and parents in accordance with state law. Additionally, the district shall file a copy of this policy with DESE in accordance with law in a manner requested by DESE. Deleted: ¶ Legal References: M.G.L 71:1; 71: 96 The committee and school department employees shall cooperate with other community agencies concerned with drug abuse.… Reviewed and referred by the Policy Subcommittee on 2/27/20 Forma-ed: Font: 12 pt, Not Bold First reading: 3/2/20 Deleted: Approved– September 19, 2016 Second reading: 3/23/20 Forma-ed: Font: Not Bold Forma-ed: Font: Not Bold