School Committee

Salem Public Schools School Committee Amanda Campbell​ ​ AJ Hoffman Beth Anne Cornell​ ​ ​Mary A. Manning Manny Cruz, Vice Chair​ ​ ​ Veronica Miranda Mayor Dominick Pangallo, Chair “Know Your Rights Under the Open Meeting Law, M.G.L. c.30A § 18-25 and City Ordinance Sections 2-2028 through 2-2033” December 17, 2025 BUILDING AND GROUNDS SUBCOMMITTEE MEETING Notice is hereby given that the Building and Grounds Subcommittee will meet on Monday, December 22, 2025 at 5:00 pm. The meeting will be held online via Zoom: https://us06web.zoom.us/j/82734247277?pwd=Q9GZKOTvTm8pi5MtLeDliZDamfvVjd.1 Passcode: 868245 The agenda is as follows: 1)​ Approval of October 27, 2025 Building and Grounds Subcommittee Minutes 2)​ FY27 Capital Expense Request 3)​ Facility Request Terms and Conditions Form Respectfully submitted by, Shirley Dorai ​ ​ Executive Assistant to the School Committee & Superintendent “Persons requiring auxiliary aids and services for effective communication such as sign language interpreter, an assistive listening device, or print material in digital format or a reasonable modification in programs, services, policies, or activities, may contact the City of Salem ADA Coordinator at (978) 619-5630 as soon as possible and not less than 2 business days before the meeting, program, or event.” 29 Highland Ave, Salem, MA 01970 Phone: 978-740-1212 Email: sdorai@salemk12.org  Salem Public Schools BUILDING AND GROUNDS SUBCOMMITTEE Virtual Meeting October 27, 2025 5:30 pm Minutes Members In Attendance: Veronica Miranda - Chair and AJ Hoffman Member/s Absent: Mary Manning Others In Attendance: Superintendent Zrike, Assistant Superintendent Pauley, and Facilities Director, Zissis Alepakis Call to Order Chair Miranda called the meeting to order. T Approval of August 4, 2025 Building and Grounds Subcommittee Minutes R Member Hoffman made the motion to approve the August 4, 2025 Building and Grounds Subcommittee meeting minutes. Chair Miranda seconded. A roll call vote was taken. Member Hoffman voted YES AF Member Manning ABSENT Chair Miranda voted YES Motion passed with 2 votes in favor and 1 absent. Angela's Daycare License Assistant Superintendent Pauley said that Angela’s Daycare license is expiring at the end of November 2025 and that it can be renewed for 1 or 2 years. Angela’s Daycare which is a for profit organization does not pay any rent but they provide subsidized childcare for students and Staff. They also have students from the CTE program earn their credits with them. In response to questions about whether the Career Technical Education (CTE) program, Superintendent Zrike said that the high school would like the childcare program to continue and that the new high school building has two classroom spaces for the program. High school D students in the program do not get paid as they earn high school credits during the day. The merits of extending the contract from November 2025 to the end of June 2026 was discussed. This would enable the district to go out to bid in the spring and also allow Angela’s Daycare enough time to look for another location if necessary. Superintendent Zrike mentioned that all partners who use the school building spaces need to fairly compensate the district and be transparent with no side deals. A question was also raised whether custodial services can be included in the Request for Proposal. Chair Miranda suggested that the Salem Chief Procurement Officer, Anthony Delaney could be invited to a future meeting to respond to questions and provide guidance. In response to a question, Assistant Superintendent Pauley said that the Pathways, LEAP for Education and Angela’s Daycare do not pay any rental fees. Member Hoffman made the motion to recommend to the School Committee to renew the contract for Angela’s Daycare from December 1, 2025 to June 30, 2026. Chair Miranda seconded. A roll call vote was taken. Member Hoffman voted YES Member Manning ABSENT Chair Miranda voted YES Motion passed with 2 votes in favor and 1 absent. Review of Short Term Rental Terms Assistant Superintendent Pauley provided a brief update about the terms and mentioned that the attorney would need to review it. Comments were made that some language about preventing discrimination as well as the guidelines for signage should be incorporated as well. T Buildings & Grounds Efforts and Operations Hero Update The Operations Hero app would be made available to all the three high schools on November 4. Subcommittee members were invited to visit the schools to see all the work that was done through the summer. R Assistant Superintendent Pauley mentioned that the Bates fire pump will be replaced and that the fire pump at Collins fire pump replacement will be included in the capital request. Chair Miranda requested the recommendations provided by the Fire Department for the past three AF Years. Chair Miranda also suggested that the Playground Committee could be invited to provide an update at a future meeting. Member Hoffman made the motion to adjourn at 6:15 pm. Chair Miranda seconded. A roll call vote was taken. Member Hoffman voted YES Member Manning ABSENT Chair Miranda voted YES Motion passed with 2 votes in favor and 1 absent. D Respectfully submitted by, Shirley Dorai ​ ​ Executive Assistant to the School Committee & Superintendent FY27 Capital Priorities December 22, 2025  FY26: By the Numbers Capital Projects & Maintenance YTD Allocation Available Roof replacement/repairs $780,000 $765,000 ADA repairs $25,000 $25,000 Gym floor replacement $120,000 $0.00 $250,000 $96,000 Painting Generator & life safety (district) $650,000 $0.00 Mep/Hvac $750,000 $500.00 Bates Playground $500,000 $0 Total: $3,075,,000 $901,500 2.  February March April May June July Capital Requests due Meetings W/ Depts & City Hall Finance & Capital staff City Finance/Mayor/Capital Review, comment, edit Requests & data finalized 5-Year Plan communicated to Departments Proposed 5-Year Plan is submitted to City Council City Council Approval for FY26 appropriations Estimated Funding loaded into MUNIS & available to Departments 3 Developing our Capital Requests ✔ Aligned to city & school multi year priorities & plans ✔ Mix of continuing requests & new purchases, projects, annual maintenance ✔ Includes preventative maintenance & repairs 4 Capital Requests FY27: Highlights ● MEP/HVAC $2.3 Million ● Interior Upgrades $210k ● Playground renovation $500k ● Security & Life Safety $825k ● Other $925k Total $4,760,000 5 MEP/HVAC $2.3 Million ● Rtu to heat pump replacement $500k ● Boiler replacement at Whes $1Million ● Bentley window units $200k ● Hvac repairs district wide $200k ● Electrical repairs $200k ● Plumbing repairs $200k 6 Interior Upgrades $210k ● Glass divider install at HMLS 80k ● Restroom partitions replacements 80k ● Shades/windows 50k 7 Security/Life Safety $825k ● Fire panel replacement $250k ● PA system replacement $300k ● Secure vestibule $75k ● District security upgrades $150k ● Rekeying $50k 8 Outdoor Spaces HMLS playground renovation $500k 9 Other $925k ● Reconfiguration logistics $125k ● Grounds maintenance $100k ● Vehicle upgrades $150k ● Technology $550k 10 What’s Next? ✓ Get input from Facilities & Grounds Subcommittee 12/22 ✓ Finalize Capital Requests ✓ Present to School Committee in February ✓ Begin conversation with the City on 2/3 11  Salem Public Schools Facility Request Terms and Conditions ● All applications for the use of school facilities must be filed (10) days prior to the event on https://salempublicschools.rentmycampus.com/ ● Adhere the times you are registered to be there; you will have access to the building 30 minutes before your event begins, and up to one hour after the event concludes. ● The Senior Custodian will greet you at the front door of the school (unless otherwise arranged during the pre-walkthrough) ● A pre walkthrough has been conducted to confirm any special requests for set up ● A post walkthrough will be conducted on the day of the event to confirm that nothing is damaged ● The number of custodians required at each event shall be determined by the Director of Buildings and Grounds or his/her designee. ● An invoice will be sent within 48 business hours; the invoice will be due to be paid within 10 business days following receipt of the invoice. ● All invoices will be sent out through Operations Hero. Please send payment check made payable to: “Salem School Department Facility Rental” Building Services Department, 77 Willson Street, Salem, MA 01970 ● Once the rental agreement has been agreed to by the Salem Public Schools and the visiting organization/entity, the space is reserved. On rare occasions, if a school activity needs the space, every effort will be made by the Buildings and Grounds department to provide a comparable space. Visitors may opt out of the agreement without penalty if the original space cannot be available. ● Use only the space that has been reserved (and confirmed during the pre- walkthrough). ● If there is a problem during the event, contact the Senior Custodian. ● In the event of a building related emergency, call the Senior Custodian. If one of your guests experiences a medical emergency, call 911 immediately. ● Any equipment that is needed for the event should be listed in the event registration form. ● Bathrooms will be stocked and trash barrels will be available for each event. All cleaning will be done by Buildings & Grounds staff ● Nothing is to be stored or left on site for more than 24 hours (unless otherwise agreed upon with the Director of Buildings & Grounds).  ● The Director of Buildings and Grounds will work with the vendor to approve wayfinding signage for the event. Vendors who are hosting the same event on more than one occasion will need initial approval only. ● Questions on the day of the event should be directed to the designated custodian for the event. Questions before or after the event to the Custodial Maintenance Foreperson. ● The visiting organization/entity agrees to adhere to the Salem Public Schools’ non- discrimination policy (1101.1) and our Community Use of School Facilities Policies (1200-1204) when using our facilities. ● The visiting organization/entity shall be prohibited from using the name, trademark, trade name, logo, or likeness of the Salem Public Schools or employees in any publicity or promotion without the prior express written permission of the Salem Public Schools. ● Salem Public Schools is not responsible for any personal belongings left or stored at any site. ● We ask that you treat our space with respect, and hope you enjoy your experience at the Salem Public Schools. Please contact the Custodial Maintenance Foreperson with any questions, feedback, or suggestions for how we can improve your experience. Applicant: Date: Director of Buildings & Grounds or Designee: Date: