City Council

200 Lincoln Ave., Salinas, City of Salinas CA 93901 www.cityofsalinas.org Meeting Minutes - Unofficial City Council Mayor Kimbley Craig Councilmembers: Carla Viviana González, District 1 - Tony Barrera, District 2 Jesus Valenzuela, District 3 - Orlando Osornio, District 4 Andrew Sandoval, District 5 - Anthony Rocha, District 6 Rene Mendez, City Manager Christopher A. Callihan, City Attorney City Clerk’s Office: (831) 758-7381 Tuesday, December 3, 2024 4:00 PM SALINAS ROTUNDA Farewell Reception 3 p.m. to 4 p.m. PLEDGE OF ALLEGIANCE ROLL CALL Present: 7- Councilmember Tony Barrera Councilmember Carla Viviana Gonzalez Councilmember Orlando Osornio Councilmember Anthony Rocha Councilmember Jose Andrew Sandoval Councilmember Jesus Valenzuela Mayor Kimbley Craig NEW EMPLOYEE WELCOME AND INTRODUCTIONS The City Council welcomed and introduced new employees for the month of November. CITY OF CHAMPIONS Councilmember Sandoval recognized the following organizations as the District 5 City of Champions. Indian Community of the Monterey Bay Niner Empire 831 GENERAL PUBLIC COMMENTS Received public comment from members of the public in attendance and on Zoom. CALIFORNIA GOVERNMENT CODE §84308 - LEVINE ACT No disclosures reported. PUBLIC HEARINGS City of Salinas Page 1 City Council Meeting Minutes - Unofficial December 3, 2024 ID#24-681 Republic Services Garbage and Recycling Rates FY 2024-25 and Performance Review Update Received report from Public Works Director David Jacobs regarding Republic Services Garbage & Recycling Rates FY 2024-25 and Performance Review Update. Report filed with the City Clerk as the official record. The following members of the public commented on the report: Eric Peterson David Maisonneuve Paul Manuel Chris Barrera Maryann Warden Ed MOTION Councilmember Sandoval moved to approve the proposed annual adjustments to Republic Services of Salinas' Schedule of Service Fees and Schedule of Rates effective January 1, 2025 and a separate vote on the proposal for resolution of performance issues. Motion failed due to lack of second. Upon motion by Councilmember Barrera, seconded by Councilmember Osornio, Resolution finding the proposed annual adjustments to Republic Services of Salinas' (Republic Services) Schedule of Service Fees and Schedule of Rates for Residential and Commercial Customers effective January 1, 2025, to be within the terms of the Collection Services Agreement; and authorizing the City Manager to accept Republic's proposal for resolution of performance issues was approved. The motion carried by the following vote: Ayes: 6- Councilmember Barrera, Councilmember Gonzalez, Councilmember Osornio, Councilmember Rocha, Councilmember Valenzuela and Mayor Craig Noes: 1- Councilmember Sandoval Enactment No: RES 23172 ID#24-686 Energy Services Contract with ENGIE for Photovolatic (PV) Systems and Back-Up Generator at City Facilities Received report from Finance Director Selina Andrews regarding installation and maintenance of solar photovoltaic (“PV”) systems at the El Gabilan Library and the Police Department, as well as a backup generator to support City Hall. The cost of the solar PV systems and backup generator is $4,774,025, and the City plans to finance these improvements with a tax-exempt equipment lease. The City requested interest rate from banks for a 20-year tax-exempt equipment lease (“2024 Lease), and the proposal from Banc of America Public Capital Corp (“BAPCC”) was the most advantageous to the City. City staff proposes to enter into an Equipment Lease/Purchase Agreement with BAPCC and an Escrow and Account Control Agreement with Wilmington Trust (collectively, the “Financing Agreements”). City Council approval of the resolution and the Financing Agreements authorizes City staff to sign the documents and take other necessary actions. Report filed with the City Clerk as the official record. The following members of the public commented on the report: Jose Guerra Eric Petersen City of Salinas Page 2 City Council Meeting Minutes - Unofficial December 3, 2024 Upon motion by Councilmember Barrera, seconded by Councilmember Osornio, Resolution finding that the energy conservation project (the "Project") proposed by ENGIE Services U.S. is exempt from requirements of the California Environmental Quality Act (CEQA); and approving an energy conservation services agreement with ENGIE Services U.S. was approved. The motion carried by the following vote: Ayes: 7- Councilmember Barrera, Councilmember Gonzalez, Councilmember Osornio, Councilmember Rocha, Councilmember Sandoval, Councilmember Valenzuela and Mayor Craig Enactment No: RES 23173 ID#24-687 2024 Energy Equipment Lease Received report from Finance Director Selina Andrews regarding installation and maintenance of solar photovoltaic (“PV”) systems at the El Gabilan Library and the Police Department, as well as a backup generator to support City Hall. The cost of the solar PV systems and backup generator is $4,774,025, and the City plans to finance these improvements with a tax-exempt equipment lease. The City requested interest rate from banks for a 20-year tax-exempt equipment lease (“2024 Lease), and the proposal from Banc of America Public Capital Corp (“BAPCC”) was the most advantageous to the City. City staff proposes to enter into an Equipment Lease/Purchase Agreement with BAPCC and an Escrow and Account Control Agreement with Wilmington Trust (collectively, the “Financing Agreements”). City Council approval of the resolution and the Financing Agreements authorizes City staff to sign the documents and take other necessary actions. Report filed with the City Clerk as the official record. The following members of the public commented on the report: Eric Petersen Jose Guerra Upon motion by Councilmember Barrera, seconded by Councilmember Osornio, Resolution approving an Equipment Lease/Purchase Agreement and an Escrow and Account Control Agreement and authorizing certain actions in connection therewith relating to the financing of certain equipment for the City was approved. The motion carried by the following vote: Ayes: 7- Councilmember Barrera, Councilmember Gonzalez, Councilmember Osornio, Councilmember Rocha, Councilmember Sandoval, Councilmember Valenzuela and Mayor Craig Enactment No: RES 23174 CONSENT AGENDA ID#24-690 Minutes Upon motion by Councilmember Barrera, seconded by Councilmember Osornio, the minutes of November 12, 2024 and November 19, 2024 were approved. The motion carried by the following vote: Ayes: 7- Councilmember Barrera, Councilmember Gonzalez, Councilmember Osornio, Councilmember Rocha, Councilmember Sandoval, Councilmember Valenzuela and Mayor Craig ID#24-628 Award of the Closter Park Revitalization Project No. 9350, 2018 Parks Bond City of Salinas Page 3 City Council Meeting Minutes - Unofficial December 3, 2024 Act Grant Recipient Project No. SW-27-006 Upon motion by Councilmember Barrera, seconded by Councilmember Osornio, Resolution approving the Plans and Specifications for the Closter Park Revitalization Project No. 9350, 2018 Parks Bond Act Grant Recipient Project No. SW-27-006; and awarding a contract to McGuire and Hester for the Closter Park Revitalization, Project No. 9350, in an amount not to exceed $6,915,983 and authorizing the Mayor to execute the contract on behalf of the City; and authorizing the Public Works Director or his designee to approve contract change orders up to an additional 6% of the contract amount, $415,000, for construction contingencies; and approving the reallocation of $280,000 from CIP 9048 and $20,000 from CIP 9022 to CIP 9350 was approved. The motion carried by the following vote: Ayes: 7- Councilmember Barrera, Councilmember Gonzalez, Councilmember Osornio, Councilmember Rocha, Councilmember Sandoval, Councilmember Valenzuela and Mayor Craig Enactment No: RES 23175 ID#24-645 First Amendment for Janitorial Maintenance Services with Estrada Janitorial Services Upon motion by Councilmember Barrera, seconded by Councilmember Osornio, Resolution authorizing the City Manager to negotiate and execute First Amendment with Pedro C Estrada DBA Estrada Janitorial Services to add additional facilities and services to the scope of work and to increase the annual compensation by $61,800 for a total annual not to exceed $798,780 was approved. The motion carried by the following vote: Ayes: 7- Councilmember Barrera, Councilmember Gonzalez, Councilmember Osornio, Councilmember Rocha, Councilmember Sandoval, Councilmember Valenzuela and Mayor Craig Enactment No: RES 23176 ID#24-659 Partial Acceptance of Natividad Creek Restroom Rehabilitation Project Upon motion by Councilmember Gonzalez, seconded by Councilmember Rocha, Resolution partially accepting of the Natividad Creek Park Restroom Rehabilitation Project ("Project", CIP No. 9346) for maintenance and responsibility was approved. The motion carried by the following vote: Ayes: 7- Councilmember Barrera, Councilmember Gonzalez, Councilmember Osornio, Councilmember Rocha, Councilmember Sandoval, Councilmember Valenzuela and Mayor Craig Enactment No: RES 23177 ID#24-666 Application to the California Department of Housing and Community Development for the Prohousing Incentive Program Round 3 Upon motion by Councilmember Barrera, seconded by Councilmember Osornio, City and State Housing and Community Development Department Resolution(s) authorizing the submission of a Prohousing Incentive Program (PIP) Round 3 application to the California Department of Housing and Community Development (HCD) of $1,250,000 to assist persons who are experiencing or at City of Salinas Page 4 City Council Meeting Minutes - Unofficial December 3, 2024 risk of homelessness, and/or the development, acquisition, and preservation of affordable housing for households earning up to 120% AMI, or 150% AMI in high-cost areas; and if awarded, authorizing the City Manager or designee to accept PIP Round 3 funds and execute all required Agreements and related documents necessary to implement the program; and the establishment of PIP Round 3 appropriation and budget allocation based on awarded budget and activities were approved. The motion carried by the following vote: Ayes: 7- Councilmember Barrera, Councilmember Gonzalez, Councilmember Osornio, Councilmember Rocha, Councilmember Sandoval, Councilmember Valenzuela and Mayor Craig Enactment No: RES 23178 ID#24-668 Fourth Renewal with Avolve Software, Inc ProjectDox ePlan Upon motion by Councilmember Barrera, seconded by Councilmember Osornio, Resolution authorizing the City Manager to execute the Fourth renewal with Avolve Software, Inc. ProjectDox ePlan for a software subscription and increase the compensation by $101,160 for a revised not to exceed amount of $407,367 from December 12, 2024 to December 11, 2025 was approved. The motion carried by the following vote: Ayes: 7- Councilmember Barrera, Councilmember Gonzalez, Councilmember Osornio, Councilmember Rocha, Councilmember Sandoval, Councilmember Valenzuela and Mayor Craig Enactment No: RES 23179 ID#24-675 Agreement with Page and Turnbull, Inc. to Complete a Citywide Historic Resources Survey Update Upon motion by Councilmember Barrera, seconded by Councilmember Osornio, Resolution authorizing the City Manager to negotiate and execute an Agreement for Professional Services (Agreement) with Page & Turnbull, Inc. for a Citywide Historic Resources Survey Update in an amount not to exceed $363,954.00 from December 3, 2024 to December 31, 2026 was approved. The motion carried by the following vote: Ayes: 7- Councilmember Barrera, Councilmember Gonzalez, Councilmember Osornio, Councilmember Rocha, Councilmember Sandoval, Councilmember Valenzuela and Mayor Craig Enactment No: RES 23180 ID#24-678 Payment for ShotSpotter Service Upon motion by Councilmember Barrera, seconded by Councilmember Osornio, Resolution authorizing the Purchasing Agent to execute a renewal subscription with SoundThinking, Inc. for a ShotSpotter subscription and increase the compensation by $490,000 for a revised not to exceed amount of $980,000 from December 14, 2024 to December 13, 2025 was approved. The motion carried by the following vote: Ayes: 7- Councilmember Barrera, Councilmember Gonzalez, Councilmember Osornio, Councilmember Rocha, Councilmember Sandoval, Councilmember Valenzuela and Mayor Craig City of Salinas Page 5 City Council Meeting Minutes - Unofficial December 3, 2024 Enactment No: RES 23181 ID#24-679 Fleet Management Software Renewal Upon motion by Councilmember Barrera, seconded by Councilmember Osornio, Resolutionuthorizing the City Manager to execute a software agreement with Rarestep, Inc., dba Fleetio for the City's fleet management software in an amount not to exceed $96,817.00 from January 15, 2025 to January 14, 2028, subject to the appropriation of funds was approved. The motion carried by the following vote: Ayes: 7- Councilmember Barrera, Councilmember Gonzalez, Councilmember Osornio, Councilmember Rocha, Councilmember Sandoval, Councilmember Valenzuela and Mayor Craig Enactment No: RES 23182 ID#24-680 Fiscal Year 24-25 Public Art Plan Amendment Upon motion by Councilmember Osornio, seconded by Councilmember Sandoval, Resolution adopting the Fiscal Year 24-25 Public Art Plan Amendment including the increased appropriation of $15,000 from the Municipal Art Fund for a revised not to exceed $115,000; and authorizing the appropriation and expenditure of up to $30,000 from the Municipal Art Fund was approved. The motion carried by the following vote: Ayes: 7- Councilmember Barrera, Councilmember Gonzalez, Councilmember Osornio, Councilmember Rocha, Councilmember Sandoval, Councilmember Valenzuela and Mayor Craig Enactment No: RES 23183 ID#24-688 November 5, 2024 Municipal Election Canvass Upon motion by Councilmember Barrera, seconded by Councilmember Osornio, Resolution declaring the results of the November 5, 2024 Municipal Election for the office of Salinas Mayor and City Councilmembers for District 1, District 3, District 4 and District 6 was approved. The motion carried by the following vote: Ayes: 7- Councilmember Barrera, Councilmember Gonzalez, Councilmember Osornio, Councilmember Rocha, Councilmember Sandoval, Councilmember Valenzuela and Mayor Craig Enactment No: RES 23184 ID#24-689 Technical Adjustments for Remaining Unencumbered American Rescue Plan Act Funds Upon motion by Councilmember Barrera, seconded by Councilmember Osornio, Resolution authorizing the City Manager to reappropriate any unencumbered ARPA project funding to the General Fund; and authorizing the City Manager to appropriate general funds to unencumbered ARPA projects in an amount not to exceed the previously approved project amount was approved. The motion carried by the following vote: Ayes: 7- Councilmember Barrera, Councilmember Gonzalez, Councilmember Osornio, Councilmember Rocha, Councilmember Sandoval, Councilmember Valenzuela and Mayor Craig City of Salinas Page 6 City Council Meeting Minutes - Unofficial December 3, 2024 Enactment No: RES 23186 ID#24-691 Modification to Classification - Salary Schedule; Workforce Allocation Adjustment Upon motion by Councilmember Barrera, seconded by Councilmember Osornio, Resolution modifying the Classification - Salary Schedule to include the new classification of Accountant Auditor and approve a workforce allocation adjustment that includes one Accountant Auditor in the Finance Department, one and one-half Senior Planners for the Community Development Department, and one Park Maintenance Worker over hire in the Library and Community Services, Parks Division was approved. The motion carried by the following vote: Ayes: 7- Councilmember Barrera, Councilmember Gonzalez, Councilmember Osornio, Councilmember Rocha, Councilmember Sandoval, Councilmember Valenzuela and Mayor Craig Enactment No: RES 23186 COUNCILMEMBERS’ REPORTS, APPOINTMENTS AND FUTURE AGENDA ITEMS ADJOURNMENT Meeting adjourned. City of Salinas Page 7