Senior Advisory Board

Bunny Epperson, Chair Priscilla Martinez, Vice Chair Linda Boscono “The City with a Heart” Barbara Cox Yasmin Froehling Ralph Olcese Joyce Satow AGENDA SENIOR ADVISORY BOARD April 16, 2024 9:00 AM IN PERSON* MEETING LOCATION Zoom Link: https://sanbruno-ca-gov.zoom.us/j/81809218045 San Bruno Senior Center 1555 Crystal Springs Road, Library Phone Line: 1-669-444-9171 San Bruno, CA 94066 Webinar ID: 818 0921 8045 Webinar Password: 049403 *Please turn off all electronic devices before the start of the meeting to prevent *Teleconference broadcasting is offered in the disruptions* meeting via Zoom as a courtesy to the public. **No public comment accepted via Zoom PUBLIC COMMENT: In person attendees who want to provide public comment, will be asked to fill out a speaker card and turn it into Damian Sandholm. Public comment may also be emailed to dsandholm@sanbruno.ca.gov. Comments received via email will not be read aloud during the meeting. ACCESSIBILITY: In compliance with the Americans with Disabilities Act, individuals requiring special accommodations or modifications to participate in this meeting should contact Damian Sandholm 48 hours prior to the meeting at (650) 616-7180 or via email at dsandholm@sanbruno.ca.gov. *Any disclosable public writings related to an open session item on a regular meeting agenda and distributed by the City to at least a majority of the Senior Advisory Board less than 72 hours prior to that meeting are available for public inspection at the City Clerk’s Office at City Hall located at 567 El Camino Real, San Bruno, California during normal business hours. In addition, the City may also post such documents on the City’s Website at https://www.sanbruno.ca.gov/AgendaCenter. 1. CALL TO ORDER/ROLL CALL: Chair Bunny Epperson, Vice Chair Priscilla Martinez, Linda Boscono, Barbara Cox, Yasmin Froehling, Ralph Olcese, Joyce Satow 2. PLEDGE OF ALLEGIANCE 3. APPROVAL OF AGENDA 4. APPROVAL OF MINUTES: March 19, 2024 5. PUBLIC COMMENTS ON MATTERS NOT ON THE AGENDA: Individuals allowed three minutes. It is the Senior Advisory Board’s policy to refer matters raised in this forum to staff for investigation and/or action where appropriate. The Brown Act prohibits the Senior Advisory Board from discussing or acting upon any matter not agendized pursuant to State Law. 6. NEW BUSINESS a. Receive and File Monthly Class Attendance, Nutrition Site Report, and Senior Center Historical Front Desk Sign In Data from March 2024 b. Senior Center Fees – Master Fee Schedule 7. UNFINISHED BUSINESS a. Senior Center Improvements Ad-Hoc Committee Update b. Senior Center Membership Ad-Hoc Committee Report c. Updated Class Totals for February 2024 d. Bocce Court Improvements e. Senior Center Donation Table Discussion 8. ITEMS FROM STAFF a. Hiring Update b. Nutrition Program Update c. RAC Update d. Senior Center Staffing After RAC Opening e. Reduction of meals provided on Thursdays f. Suggestion Box Pilot Program Discussion 9. ITEMS FROM BOARD MEMBERS: This is a report out from board members. No discussion will occur on items reported out by board members unless they are specifically listed for discussion. a. Freddie’s Café Update 10. ADJOURNMENT The next regular Senior Advisory Board Meeting will be held on May 21, 2024 at 9:00 a.m. at the San Bruno Senior Center. POSTING: I declare a copy of this agenda was posted at City Hall, 567 El Camino Real, San Bruno, among other locations in the city limits of San Bruno, on April 11, 2024, by 6:00 p.m. __________________________ Lupita Huerta, City Clerk  Bunny Epperson, Chair Priscilla Martinez, Vice Chair Linda Boscono “The City with a Heart” Barbara Cox Yasmin Froehling Ralph Olcese Joyce Satow MEETING MINUTES Senior Advisory Board March 19, 2024 1. CALL TO ORDER/ROLL CALL: Chair Epperson called the meeting of the Senior Advisory Board to order at 9:03 a.m. Board Members Present: Chair Bunny Epperson, Vice Chair Priscilla Martinez, Linda Boscono, Barbara Cox, Yasmin Froehling, Ralph Olcese, and Joyce Satow. Staff Present: Karlen and Sandholm. 2. PLEDGE OF ALLEGIANCE: Chair Epperson led the Pledge of Allegiance. 3. APPROVAL OF THE AGENDA: The Board accepted the agenda. 4. APPROVAL OF MINUTES: The Board accepted the minutes of the February 20, 2024 meeting. 5. PUBLIC COMMENTS ON MATTERS NOT ON THE AGENDA: David Padilla spoke about acknowledging and appreciating the volunteers for their service. Councilmember Marty Medina thanked the volunteers for their work at the Senior Center and spoke about getting more volunteers to help across San Bruno. Board Member Olcese thanked Councilmember Medina for his support. 6. NEW BUSINESS: a. Receive and File Monthly Class Attendance, Nutrition Site Report, and Senior Center Historical Front Desk Sign In Data from February 2024 – Board Member Cox asked for a review of the class attendance numbers. Deputy Director Sandholm stated staff would review and provide an update at the next meeting. b. Senior Center Donation Table Discussion – Deputy Director Sandholm presented the staff report. Staff recommended that the donation table would be available on Fridays from 9:00am – 3:00pm. Any items that remained would be donated. Discussion about doing a survey about days, volunteers managing the table and items received, location of the card table in the main room, limiting donated items to 3 or 4 at a time, removing clothing from acceptable items list, announcing at lunch and in the newsletter, having a memo at the lunch counter, adding Tuesdays. Start date would be next Tuesday. c. Senior Advisory Board Election of Officers – Deputy Director Sandholm presented the staff report. Bunny Epperson was nominated by Board Member Cox for chair. MSC Cox/Froehling. Unanimous. Priscilla Martinez was nominated by Board Member Cox for vice chair. MSC Cox/Epperson. Unanimous. 7. UNFINISHED BUSINESS: a. Senior Center Improvements Ad-Hoc Committee Update – Director Karlen stated that a paint color recommendation would likely be presented at the April meeting. It was recommended to delay the carpet and paint project until after summer, maybe October/November, so senior programming and the lunch program could be accommodated at the new Recreation Center. The bathroom remodel could be  completed at the same time if the Capital Improvement Project was approved by City Council. The Senior Center would then only need to be closed one time for 2 – 3 weeks. b. Senior Center Membership Ad-Hoc Committee Report – The Board reviewed committee recommendations. Deputy Director Sandholm stated the next step would be the implementation plan. Director Karlen stated all recommended fees would be brought to City Council next month. c. Clarification Items: o Caregivers Under 60 are Required to Pay for Lunch – Deputy Director Sandholm stated that they are required to pay for lunch as per the County. o Clarification if Non-Resident Volunteers are Allowed to Vote in Senior Advisory Board Appointment Election – Deputy Director Sandholm stated that they are not allowed to vote according to the by-laws. o Clarification on Required Donation Amount to be Recognized on Donation Plaque – Deputy Director Sandholm stated staff was not able to find a written policy on a specific amount. Staff would work on a process and bring back recommendations. Board Member Cox stated the Trust no longer existed so there was nothing to be added to one of the plaques. d. Bocce Court Improvements – Deputy Director Sandholm stated key staff and volunteers would be contacted to find out what the issues were. The company that originally installed the turf would then be contacted for quotes. 8. ITEMS FROM STAFF: a. Hiring Update – Director Karlen stated the recruitment for the superintendent position was unsuccessful. A new recruitment would be starting soon. b. Nutrition Program Update – Director Karlen stated a mid-year budget adjustment was done to secure funding for catering through May 15. A request was submitted to the Nutrition Site Council for additional funding. The Nutrition Site Council requested additional information regarding the budget. Analysis was being done to find the best approach for catering or a chef. He expressed his gratitude to Sherry and all of the volunteers during the kitchen transition. Chair Epperson asked about the steamer. Deputy Director Sandholm stated it was installed correctly and it does work. Staff would work on getting it ready for use and the aggressive sounds. 9. ITEMS FROM BOARD MEMBERS This is a report out from board members. No discussion will occur on items reported out by board members unless they are specifically listed for discussion. a. Volunteer Appreciation Event – Discussion about past events which included entertainment, lunch served by staff and personnel, swag bags, games, $5 Starbucks cards, Saturday occurrence, attendance by the mayor and announcement of hours volunteered, rsvp needed, just volunteers, sponsorships. Director Karlen asked if having the event at the new RAC would be nice. Board Members liked this idea. Chair Epperson asked for more information about a newspaper article she read about a potential bond for renovations at the Senior Center. Director Karlen stated this could be brought back at the next meeting. Board Member Boscono asked about the Code of Conduct and spoke about two consistently rude patrons. Director Karlen stated staff would set up a meeting with them. The Code of Conduct had been adopted and would be posted. Discussion about bags being left to hold spots in line. Board Member Satow asked about the relocation of the bulletin/comment board. Director Karlen stated a different place could be looked at. 10. ADJOURNMENT: Meeting was adjourned at 9:50 a.m.  Class Attendance March 2024 Totals Monday Thursday Class 2024 2023 Class 2024 2023 Hiking 65 33 Softball 41 44 Ceramics 34 21 Fun & Fitness 43 38 MahJong 72 29 Creative Writing 43 30 Bocce 80 36 Yoga 79 57 Tap 38 42 Pedro 120 80 Billiards 24 22 Music & Motion 50 66 BINGO 213 139 American Line Dance 43 28 Computer Club 20 16 Painting 18 13 Pilates/Yoga 29 24 Computer Club 19 14 Yoga 37 12 Billiards 31 30 Art Appreciation 3 7 Grief Support Group Cancelled N/A Book Club 8 5 Tuesday Class 2024 2023 Friday Spanish 30 44 Class 2024 2023 Bocce 35 39 Hiking 32 8 Zumba Gold 119 129 Knitting 17 N/A Sit & Workout 31 42 Movie 9 10 Beginner Line Dance 102 87 Zumba Gold 117 97 Ukulele 30 20 BINGO 170 208 Billiards 28 43 Ping Pong 26 10 Computer Club 24 21 Billiards 40 35 Bridge 12 4 Bocce 29 90 Wednesday Yoga 58 33 Class 2024 2023 Hiking 41 60 Stained Glass 51 23 Sunday Dances Beginner Line Review 56 46 Line Dance, Mar 3 , 2024 10 18 Billiards 25 28 Social Line, Mar 10, 2024 63 23 Bingo 284 262 Dance Mar 17, 2024 64 38 Computer Club 22 29 Dance Mar 31, 2024 48 42 Better Living Options 15 N/A American Line Dance 34 N/A Sunday Bingo 3/24/2024 140 N/A Sunday Trip 3/17/2024 49 N/A Item 6a Page 6 of 24  Nutrition Site Report - March 2024 Day Date Congregate Meals Guests Disabled Under 60 Total Meals Guest Fees Fri 1 82 82 Mon 4 114 114 Tue 5 108 2 110 $11.00 Wed 6 105 1 106 $5.50 Thu 7 86 86 Fri 8 103 103 Mon 11 112 112 Tue 12 121 2 123 $11.00 Wed 13 121 1 122 $5.50 Thu 14 71 1 72 $5.50 Fri 15 116 9 125 $49.50 Mon 18 115 115 Tue 19 109 1 110 $5.50 Wed 20 115 115 Thu 21 81 81 Fri 22 89 2 91 $11.00 Mon 25 100 100 Tue 26 119 2 121 $11.00 Wed 27 110 110 Thu 28 75 75 Fri 29 109 3 112 $16.50 Total 2,161 24 0 2,185 $132.00 Item 6a Page 7 of 24  January February March April May June July August September October November December 2019 5936 5424 6176 6249 6177 5179 6098 6066 5748 6293 4869 5503 2020 5709 5206 1284 0 0 0 0 0 0 0 0 0 2021 0 0 0 0 0 0 642 3540 4460 4834 4345 3914 2022 3902 4260 5499 4461 4609 4695 4137 4721 4314 4347 3692 3429 2023 3195 3663 3805 3718 4098 4107 3813 4434 3867 4204 3585 3177 2024 3781 3814 4165 Item 6a Page 8 of 24  CITY OF SAN BRUNO COMMUNITY SERVICES DEPARTMENT DATE: April 16, 2024 TO: Senior Advisory Board FROM: Damian Sandholm, Community Services Deputy Director SUBJECT: Senior Center Fees Included in City of San Bruno Master Fee Schedule BACKGROUND: The San Bruno Senior Center was originally constructed in 1987. The Center is very well utilized daily for the congregate lunch program, enrichment classes, social programs, educational workshops and seminars, and to give the senior population volunteer opportunities. In addition, the Center is used for official City events, City Council meetings, Senior Advisory Board meetings, Planning Commission meetings, non-profit and private rentals. All fees for San Bruno program fees are included in the Master Fee Schedule approved by the City Council. The Master Fee Schedule will be included at the San Bruno City Council meeting scheduled for April 23, 2023. The Master Fee Schedule for Fiscal Year 2024/2025 includes updated fees assigned to the San Bruno Senior Center. It is the practice of the City to present the suggested fees to the Senior Advisory Board for their review and input. The input provided by the Advisory Board will be included in the presentation to the City Council as needed. DISCUSSION: The following fees are included in the Fiscal Year 2024/2025 Master Fee Schedule. Current Proposed Voluntary Membership Fee Resident $15 Range of $25 - $45 Voluntary Membership Fee Non-Resident $20 Range of $30 - $55 Senior Center Member Discount for Classes N/A $1.00 (With Contract Instructor Approval) Senior Center Specialty Classes Range of Free - $10 Range of $3 - $15 Senior Transportation Donation Donation Senior Meals Donation Donation Senior Meals (Non Qualifying 59 and Under) $5.50 $6.00 FISCAL IMPACT: This is an informational item. There is no fiscal impact associated with this staff report. Item 6b Page 9 of 24 RECOMMENDATION: Receive Report and Provide Input ATTACHMENTS: None Item 6b Page 10 of 24  CITY OF SAN BRUNO COMMUNITY SERVICES DEPARTMENT DATE: April 16, 2024 TO: Senior Advisory Board FROM: Travis M. Karlen, Community Services Director SUBJECT: Senior Center Improvements Ad-Hoc Update and Direction BACKGROUND: The San Bruno Senior Center was originally constructed in 1987. The Center is very well utilized daily for the congregate lunch program, enrichment classes, social programs, educational workshops and seminars, and to give the senior population volunteer opportunities. In addition, the Center is used for official City events, City Council meetings, Senior Advisory Board meetings, Planning Commission meetings, non-profit and private rentals. As with all heavily used buildings, the facility has experienced wear and needs updates. In the Capital Improvement Budget for Fiscal Year 2023/2024, the City Council has allocated $75,000 for improvements at the San Bruno Senior Center. The improvements identified include upgrade flooring, door hardware, and interior paint. At the November 21, 2023 meeting, the board formed an ad-hoc subcommittee comprising of members Linda Boscono and Barbara Cox to work with city staff. On December 19, 2023 the Ad Hoc committee presented options for carpet to the full board for a vote. The Advisory Board voted on Valencia Cobre for the lobby and hallway and Aragon Cobre for the classroom and office spaces. DISCUSSION: The Ad Hoc committee met again with City Staff on March 7, 2024 to discuss paint colors and other elements for the project. It was shared that the City Council is entertaining a potential ballot measure in the fall that could include Senior Center Renovations. Due to this possibility, it was discussed that a hold should be placed on the idea of replacing the lobby and hallway tile. If the board agrees, the board is asked to consider which design below should be used for the carpeted spaces. Valencia Cobre Aragon Cobre Item 7a Page 11 of 24 In addition, the Ad Hoc committee were presented with various color schemes highlighted in Attachment 1 which were put together by a professional colorist. The Ad Hoc committee recommendations are listed below, and renderings can be found in Attachment 2. Lobby • Preference for Scheme 1 • Keep tile • Invest in new walk off rugs Hallway • Preference for Scheme 1 ▪ Use of a lighter color on HVAC Tubes • Keep tile Banquet Hall • Preference for Scheme 2 • Keep flooring as is Billiards Room • Preference for Scheme 4A • Carpet the room and explore runners or hardscape floor on the walkway through from the hallway to the bocce courts. Library and Art Room • Preference for Scheme 4 ▪ Shelving wall painted DE6169 Milk Mustache ▪ Bookshelves painted the trim color DEGR54 Marengo • Art Room ▪ Preference for Scheme 4 with the listed plan in Attachment 1 Ongoing work will need to take place with the ad-hoc and the Nutrition Site Council on additional updates to the Center including service desk, fireplace, and café reconfiguration. The ad-hoc will present additional options for consideration at an upcoming meeting. Additionally, all work paired with a bathroom remodel (pending City Council approval) will be scheduled in Fall 2024 to ensure available space for Seniors at the Recreation and Aquatic Center during renovations. The office area (staff area) will be receiving new workspaces, therefore the carpeting and painting of the staff area only will tentatively take place in concert with the delivery of furniture. There will be minimal impact on operations. FISCAL IMPACT: There is no fiscal impact associated with this staff report. RECOMMENDATION: 1. Accept the Ad-Hoc recommendation for the color schemes as stated under discussion. 2. Vote to accept Valencia Cobre or Aragon Cobre as the design pattern for carpet. Item 7a Page 12 of 24 ALTERNATIVES: 1. Accept the Ad-Hoc recommendation as stated under discussion and explore the secondary Scheme 2 option and if it would visually flow from the lobby. 2. Reject the different color schemes for the various areas and select an option that works throughout the facility. 3. Reject the Ad-Hoc recommendation and select another option. ATTACHMENTS: 1. Color Schemes 2. Renderings of Preferred Schemes Item 7a Page 13 of 24  Attachment 1 Color Schemes Lobby and Hallway Item 7a Page 14 of 24  Attachment 1 Color Schemes Billiards Room Item 7a Page 15 of 24  Attachment 1 Color Schemes Banquet Hall Item 7a Page 16 of 24  Attachment 1 Color Schemes Library and Art Room Item 7a Page 17 of 24  Attachment 2 Renderings of Preferred Schemes Lobby Before Lobby Preferred Scheme 1 Rendering Item 7a Page 18 of 24  Attachment 2 Hallway Before Hallway Preferred Scheme 1 Rendering Hallway Secondary Option Scheme 2 Rendering Item 7a Page 19 of 24  Attachment 2 Banquet Hall Before Banquet Hall Preferred Scheme 2 Rendering Item 7a Page 20 of 24  Attachment 2 Billiards Room Before Billiards Room Preferred Scheme 4A Rendering Library Room Before Library Room Preferred Scheme 4 Rendering Item 7a Page 21 of 24 Note: Wall Color behind the bookshelves would all be the lighter color with the bookcases painted the same color as the window trim.  CITY OF SAN BRUNO COMMUNITY SERVICES DEPARTMENT DATE: April 16, 2024 TO: Senior Advisory Board FROM: Damian Sandholm, Community Services Deputy Director SUBJECT: Senior Center Voluntary Membership Update and Direction BACKGROUND: The San Bruno has offered a voluntary membership for participants at the senior center for many years. This membership has included various perks and discount while visiting the senior center and participation in its programs. Staff was asked to review the current voluntary membership program and present an updated voluntary membership program for the Senior Advisory Board to approve. At the November 21, 2023 meeting, the board formed an ad-hoc subcommittee comprising of members Bunny Eperson, Yasmin Froehling, and Ralph Olcese. On February 20, 2024 the Ad Hoc Committee presented the updated senior center voluntary membership program to the full board for discussion. The Advisory Board provided input on suggested changes for the Ad Hoc Committee to consider. The Ad Hoc Committee revised the voluntary membership program and presented the updated membership program to the full board for review on March 19, 2024. DISCUSSION: The updated senior center voluntary membership program includes the following benefits: Items to be Include in Membership: • Member focused events • Commemorative item o Bigger item the first year of new membership program o Smaller item during renewal • Membership Card • League Fees Waived • Member Rate for Classes o Depending on contract instructor approval The membership period will be one year with expiration occurring on December 31 annually. Current members will renew their next membership at a prorated amount that reflects the appropriate time period to the end of the calendar year. The suggested fee for the Annual Voluntary Membership will be $25 for San Bruno residents and $30 for non-residents. Item 7b Page 22 of 24 FISCAL IMPACT: There is no fiscal impact associated with this staff report. RECOMMENDATION: 1. Vote to accept the items included in the Senior Center Voluntary Membership and the price. ALTERNATIVES: 1. Reject the items included in the senior center voluntary membership and price, and provide direction to the Ad Hoc Membership Committee for additional adjustments. ATTACHMENTS: None Item 7b Page 23 of 24  Class Attendance February 2024 Totals Monday Thursday Class 2024 2023 Class 2024 2023 Hiking 41 33 Softball 50 44 Ceramics 22 21 Fun & Fitness 49 38 MahJong 24 29 Creative Writing 59 30 Bocce 48 36 Yoga 66 57 Tap 35 42 Pedro 124 80 Billiards 26 22 Music & Motion 62 66 BINGO 155 139 American Line Dance 52 28 Computer Club 15 16 Painting 24 13 Pilates/Yoga 21 24 Computer Club 27 14 Yoga 21 12 Billiards 41 30 Art Appreciation 5 7 Grief Support Group 5 N/A Book Club 6 5 Tuesday Class 2024 2023 Friday Spanish 30 44 Class 2024 2023 Bocce 32 39 Hiking 36 8 Zumba Gold 166 129 Knitting 12 N/A Sit & Workout 33 42 Movie 5 10 Beginner Line Dance 109 87 Zumba Gold 113 97 Ukulele 26 20 BINGO 252 208 Billiards 30 43 Ping Pong 29 10 Computer Club 18 21 Billiards 31 35 Bridge 12 4 Bocce 40 90 Wednesday Yoga 62 33 Class 2024 2023 Hiking 36 60 Stained Glass 37 23 Sunday Dances Beginner Line Review 37 46 Line Dance, Feb 4 , 2024 12 18 Billiards 21 28 Social Line, Feb 11, 2024 11 23 Bingo 190 262 Dance Feb 18, 2024 43 38 Computer Club 23 29 Dance Feb 25, 2024 58 42 Better Living Options 7 N/A American Line Dance 24 N/A Legal Aid 6 N/A Item 7c Page 24 of 24