Senior Advisory Board

Bunny Epperson, Chair Priscilla Martinez, Vice Chair Linda Boscono “The City with a Heart” Barbara Cox Yasmin Froehling Ralph Olcese Joyce Satow AGENDA SENIOR ADVISORY BOARD REGULAR MEETING October 15, 2024 9:00 AM IN PERSON* MEETING LOCATION Zoom Link: https://sanbruno-ca-gov.zoom.us/j/81809218045 San Bruno Senior Center 1555 Crystal Springs Road, Library Phone Line: 1-669-444-9171 San Bruno, CA 94066 Webinar ID: 818 0921 8045 Webinar Password: 049403 *Please turn off all electronic devices before the start of the meeting to prevent *Teleconference broadcasting is offered in the disruptions* meeting via Zoom as a courtesy to the public. **No public comment accepted via Zoom PUBLIC COMMENT: In person attendees who want to provide public comment, will be asked to fill out a speaker card and turn it into Meghan Rosin. Public comment may also be emailed to Mrosin@sanbruno.ca.gov. Comments received via email will not be read aloud during the meeting. ACCESSIBILITY: In compliance with the Americans with Disabilities Act, individuals requiring special accommodations or modifications to participate in this meeting should contact Meghan Rosin 48 hours prior to the meeting at (650) 616-7150 or via email at Mrosin@sanbruno.ca.gov. *Any disclosable public writings related to an open session item on a regular meeting agenda and distributed by the City to at least a majority of the Senior Advisory Board less than 72 hours prior to that meeting are available for public inspection at the Senior Services Manager’s Office located at 1555 Crystal Springs Road, San Bruno, California during normal business hours. In addition, the City may also post such documents on the City’s Website at https://www.sanbruno.ca.gov/AgendaCenter. 1. CALL TO ORDER/ROLL CALL: Chair Bunny Epperson, Vice Chair Priscilla Martinez, Linda Boscono, Barbara Cox, Yasmin Froehling, Ralph Olcese, Joyce Satow 2. PLEDGE OF ALLEGIANCE 3. APPROVAL OF THE AGENDA 4. APPROVAL OF MINUTES: September 17, 2024 5. PUBLIC COMMENTS ON MATTERS NOT ON THE AGENDA: Individuals allowed three minutes. It is the Senior Advisory Board’s policy to refer matters raised in this forum to staff for investigation and/or action where appropriate. The Brown Act prohibits the Senior Advisory Board from discussing or acting upon any matter not agendized pursuant to State Law. 6. NEW BUSINESS a. Receive and File Monthly Class Attendance, Nutrition Site Report, and Senior Center Historical Front Desk Sign-In Data from September 2024 b. Volunteer Appreciation Event c. Recommendations for Funding Requests SENIOR ADVISORY BOARD – Meeting Agenda October 15, 2024 Page 2 of 2 7. UNFINISHED BUSINESS a. Restrooms and Facility Update b. Bocce Court Improvement Update c. Senior Center Membership Update 8. ITEMS FROM STAFF a. Personnel Update b. Nutrition Program Update 9. ITEMS FROM BOARD MEMBERS: This is a report out from board members. No discussion will occur on items reported out by board members unless they are specifically listed for discussion. 10. ADJOURNMENT - The next Regular Senior Advisory Board Meeting will be held on November 19, 2024 at 9:00 am. POSTING: I declare a copy of this agenda was posted at City Hall, 567 El Camino Real, San Bruno, among other locations in the city limits of San Bruno, on October 11, 2024, by 6:00 pm. _________________________ Meghan Rosin, Senior Services Manager  Bunny Epperson, Chair Priscilla Martinez, Vice Chair Linda Boscono “The City with a Heart” Barbara Cox Yasmin Froehling Ralph Olcese Joyce Satow MEETING MINUTES Senior Advisory Board September 17, 2024 1. CALL TO ORDER/ROLL CALL: Chair Epperson called the meeting of the Senior Advisory Board to order at 9:00 a.m. Board Members Present: Chair Bunny Epperson, Vice Chair Priscilla Martinez, Linda Boscono, Barbara Cox, Yasmin Froehling, Ralph Olcese, and Joyce Satow. Staff Present: Afe-Tuufuli, Karlen, Tomasello. 2. PLEDGE OF ALLEGIANCE: Chair Epperson led the Pledge of Allegiance. 3. APPROVAL OF THE AGENDA: The Board accepted the agenda. 4. APPROVAL OF MINUTES: The Board accepted the minutes of the August 20, 2024 meeting. 5. PUBLIC COMMENTS ON MATTERS NOT ON THE AGENDA: John Barrelier spoke about the legality of the Code of Conduct. 6. NEW BUSINESS: a. Receive Information on Facility Updates – Director Karlen stated the Facility Manager was working with a designer for the restrooms and upgrades to the lobby. He shared some renderings. Discussion about the designs. b. Receive and File Monthly Class Attendance, Nutrition Site Report, and Senior Center Historical Front Desk Sign In Data from August 2024 c. Receive and File Annual Financial Report FY2023-24 and FY 2024-25 – Director Karlen provided a summary of the financials and budgeting. He reviewed the funding sources. Discussion about revenue and expenditures. Director Karlen and Business Manager Afe-Tuufuli answered questions. Next month they planned to discuss recommendations for the Trust Fund money in the second part of the calendar year. 7. UNFINISHED BUSINESS: a. Nutrition Site Council MOU Update – Director Karlen stated the MOU had been approved by City Council. b. Bocce Court Improvement Update – Director Karlen started work would probably start on Friday. c. Senior Center Membership Update – Director Karlen stated the tote bags should arrive next week. Memberships were being taken in. 8. ITEMS FROM STAFF: a. Personnel Update – Director Karlen introduced Terrie Tomasello, Senior Center Program Coordinator. b. Nutrition Program Update – Director Karlen stated the catering program would continue through the end of this fiscal year. Staff was working with HR on how to redevelop the nutrition position. Chair Epperson asked about the transition period of the pastry table. Board Members stated that they have spoken to Senior Services Manager Rosin and  have asked for clear guidelines for a smooth operation. c. Freddie’s Café Update – Board Member Cox stated that it was open for business. 9. ITEMS FROM BOARD MEMBERS This is a report out from board members. No discussion will occur on items reported out by board members unless they are specifically listed for discussion. Board Member Froehling asked about parking in the red zone. Director Karlen stated that red zone parking was not authorized and staff couldn’t enforce. Fire and police departments had been alerted so they could routinely drive by. He asked that Senior Services Manager Rosin be informed of anyone doing this on a regular basis. Board Member Froehling stated the music was still too loud. Chair Epperson asked if day trips would return. Board Member Boscono asked for status of the lunch donations report with the new box location. Director Karlen stated this information would be brought back at a later meeting, but donations needed to stay anonymous. Board Member Satow read some suggestions from patrons: non-skid wax application on the dining room floors, locations of daily lunch ticket box and the donation box, and the men’s bathroom plumbing. Board Member Olcese suggested removing the old fencing by the bocce ball court and adding a picnic table. 10. ADJOURNMENT: Meeting was adjourned at 9:56 a.m.  Class Attendance September 2024 Totals Monday Thursday Class 2024 2023 Class 2024 2023 Hiking 60 17 Softball 10 49 Ceramics 23 25 Fun & Fitness 55 33 MahJong 46 26 Creative Writing 45 28 Bocce 0 72 Yoga 70 69 Tap 31 36 Pedro 84 66 Billiards 0 33 Music & Motion 53 52 Computer Club 10 16 American Line Dance 38 29 Pilates/Yoga 26 19 Painting 18 16 Yoga 22 17 Computer Club 10 16 Art Appreciation 7 5 Billiards 0 31 225 Grief Support Group 4 7 Book Club 7 6 Tuesday 394 Class 2024 2023 Spanish 47 31 Friday Bocce 0 40 Class 2024 2023 Zumba Gold 145 94 Hiking 44 10 Sit & Workout 23 40 Knitting & Crocheting 35 23 Beginner Line Dance 73 94 Movie 0 5 Ukulele 16 20 Zumba Gold 148 201 Billiards 0 43 Ping Pong 27 33 Computer Club 2 15 Billiards 0 52 306 Bridge 0 8 Scrapbooking 0 NA Wednesday Seated Yoga 37 74 Class 2024 2023 Bocce 0 40 Hiking 70 52 291 Stained Glass 34 41 Beginner Line Review 36 Sunday Dances 2024 2023 (Dolly) 50 Billiards 15 32 Line Dance 9/1/24 17 Canc. Computer Club 16 33 Line Dance 9/8/24 10 10 Scam Prevention NA Sunday Social 9/15/24 45 33 Better Living NA Sunday Social 9/29/24 45 44 Balance Class 13 NA 117 American Line Dance 14 28 (Allen) Item 6a Page 5 of 10  Nutrition Site Report - September 2024 Day Date Congregate Meals Guests Disabled Under 60 Total Meals Guest Fees Mon 2 Tue 3 108 0 0 108 Wed 4 218 0 0 218 Thu 5 193 0 0 193 Fri 6 96 0 0 96 Mon 9 115 1 0 116 $6.00 Tue 10 107 0 0 107 Wed 11 102 0 0 102 Thu 12 76 1 0 77 $6.00 Fri 13 111 0 0 111 Mon 16 109 1 0 110 $6.00 Tue 17 116 0 0 116 Wed 18 88 0 0 88 Thu 19 78 1 0 79 $6.00 Fri 20 105 0 0 105 Mon 23 101 1 0 102 $6.00 Tue 24 125 0 0 125 Wed 25 99 0 0 99 Thu 26 90 1 0 91 $6.00 Fri 27 92 1 0 93 $6.00 Mon 30 101 0 0 101 Total 2,230 7 0 2,237 $42.00 Item 6a Page 6 of 11  January February March April May June July August September October November December 2019 5936 5424 6176 6249 6177 5179 6098 6066 5748 6293 4869 5503 2020 5709 5206 1284 0 0 0 0 0 0 0 0 0 2021 0 0 0 0 0 0 642 3540 4460 4834 4345 3914 2022 3902 4260 5499 4461 4609 4695 4137 4721 4314 4347 3692 3429 2023 3195 3663 3805 3718 4098 4107 3813 4434 3867 4204 3585 3177 2024 3781 3814 4165 4387 4207 3755 4031 3919 3772 Item 6a Page 7 of 11  CITY OF SAN BRUNO COMMUNITY SERVICES DEPARTMENT DATE: October 15, 2024 TO: Senior Advisory Board FROM: Meghan Rosin, Senior Services Manager SUBJECT: Volunteer Appreciate Event BACKGROUND: Volunteers play a vital role in enhancing programming, community comradery, and making the San Bruno Senior Center the hub of activity for seniors. Their hand work encompasses a wide range of activities, from organizing social events and educational programs to providing essential support for patrons. These dedicated individuals contribute countless hours, fostering a warm and inclusive environment that helps seniors engage with one another and feel connected. The COVID-19 pandemic and other challenges have prevented the center from hosting a volunteer appreciation event for the past few years. This absence has made it difficult to recognize and celebrate the invaluable contributions. Acknowledging and celebrating their efforts through a dedicated event shows gratitude, strengthens the sense of community, and encourages volunteerism in the future. DISCUSSION: Historically this event has been held at the Senior Center in the Assembly Room. While the event fits well at the Senior Center and is an option, the Recreation and Aquatic Center is also an option. The Recreation and Aquatic Center (RAC), which opened in August, offers an elevated space that aligns with our goal to provide a memorable and enjoyable experience for our volunteers. The facility would enhance the environment for the recognition event. Hosting this event toward the end of January will allow us to get past the hustle and bustle of the Holidays. Staff seeks the Senior Advisory Board’s feedback regarding a day and time for this event and other components. Staff is recommending a sit-down meal, or buffet meal option with non-alcoholic beverages for the event rather than appetizers. We seek the Senior Advisory Board’s input into what volunteers may appreciate. We welcome a discussion on details listed below. A. Date & Time: January ____or ____, 2025 for approximately 2 hours B. Attendance: All Current Senior Center Volunteers (option plus 1?) C. Catering: Catered meal or “light appetizers” D. Entertainment: DJ to cover a large variety of music suitable for dancing, eating, and announcements. E. Other: Other components that the Senior Advisory Board feels would make this event impactful. Item 6b Page 8 of 11 FISCAL IMPACT: No fiscal impact is associated with this report, however a mid-year funding request will be presented to the City Council for their consideration. Additionally, staff will actively work towards sponsorship and in-kind support for this event. RECOMMENDATION: Hold a discussion regarding the volunteer recognition event and provide feedback to staff. ATTACHMENTS: None. Item 6b Page 9 of 11  CITY OF SAN BRUNO COMMUNITY SERVICES DEPARTMENT DATE: October 15, 2024 TO: Senior Citizens Advisory Board FROM: Meghan Rosin, Senior Services Manager SUBJECT: Recommendations for Funding Requests BACKGROUND: A shift in staffing at the end of FY 2023/24 and early FY 2024/25 has provided the department an opportunity to review financials, and based on available grants and funding sources there are new opportunities to enhance programming, services, and staffing, through new funding requests. DISCUSSION: Last month Director Karlen gave a presentation that included information about the Trust Fund, which may be used for programs and equipment at the Senior Center. The current balance of the fund is $228,064. The Community Services Department has also received grant funding from the San Bruno Community Foundation (SBCF) to help ramp up Recreation and Aquatic Center (RAC) programming and promote accessibility for all ages and abilities. Based on informal conversations with residents and senior center users, staff have developed recommendations for utilization of the RAC Grant and Trust Fund. San Bruno Community Foundation Grant: This is a three-year tiered grant geared toward program development and promoting accessibility to programs and services at the RAC. Senior Center Staff are working collaboratively with Recreation Staff to create new and affordable opportunities for seniors at the RAC. Some programs that staff are currently being explored include: 1. Inclement/Extreme weather walking program a. In times of weather that would otherwise preclude the current Senior Hiking Program that meets Mon/Wed/Fri at 8:00am from being able to walk in City Park, a program is being developed for a low or no cost option to allow patrons to utilize the indoor walking track at the RAC. 2. Fitness Classes a. Staff are seeking fitness instructor(s) who have a background that includes working with seniors. Discounted classes, including water aerobics, low impact, stretching, and introductions to fitness equipment are being explored. 3. Alternate Transportation Options a. There is an opportunity to improve transportation between the Senior Center and the RAC. Staff are exploring options for shuttle services between the Senior Center and the RAC. Item 6c Page 10 of 11 Staff are open to a discussion regarding ideas the Senior Advisory Board has to increase access to the RAC and the programming that occurs at the facility. This is not an effort to move programming from the Senior Center. This effort is meant to give options to the senior aged population of San Bruno to participate in programming at the RAC for an affordable rate. Senior Trust Fund: The Senior Trust Fund was created 35 years ago when the Senior Center opened and is funded by donations. Historically, various programs and equipment have been funded through this fund. Based on informal conversations and facility information, staff have developed the recommendations listed below. Staff are seeking the SAB’s input regarding the following recommendations: 1. Volunteer Appreciation Event Staff will be actively seeking sponsorships and in-kind support for this event. Currently, there is no ear-marked funding for this program. Staff are seeking feedback on the feasibility of utilizing a portion of the Trust Fund to support a volunteer recognition event. 2. Laptops Staff is recommending the purchase of 3 laptops that seniors may check-out for use. The versatility of a laptop vs. a desktop will allow access for those who otherwise don’t have technology at home, and help to keep the Conference Room (Library) a more versatile space while also meeting the needs of our seniors. 3. Community Garden The current condition of the Community Garden post-COVID-19 is deficient and does not offer a welcoming place for gardening. Prior to COVID-19, the Senior Center had a healthy and thriving gardening club. Staff are recommending to explore the feasibility of revitalizing the space, including but not limited to: a. Fencing: the current fencing around the garden is older, bent, and starting to lilt to one side. b. Planter Beds: adding raised planter beds to make gardening more accessible for anyone who can’t easily kneel and stand. c. Watering system: include a watering system in the raised beds to help keep plants healthy. 4. Outdoor Site Furnishings Currently the outdoor deck contains two tables that are starting to show wear and tear. Staff are recommending updating various site furnishings. Staff are seeking suggestions from the SAB about what the needs are. 5. Programs The Trust Fund may also be used to start new programming at a subsidized rate for seniors. Staff are seeking input from the SAB about using funding from this account for the start-up of new programs. 6. Other Staff are open to additional recommendations from the SAB. FISCAL IMPACT: No fiscal impact is associated with this report, however future reports may have funding requests to be submitted to the City Council for consideration. RECOMMENDATION: Receive feedback. ATTACHMENTS: None Item 6c Page 11 of 11